2013 Troop Camping Information and Registration Packet

2013
Troop Camping
Information and Registration Packet
Camp Rocks
Camp Cloud Rim
Trefoil Ranch
Girl Scouts of Utah
445 East 4500 South, Suite #125
Salt Lake City, Utah 84107
(801) 265-8472
(800) 678-7809
GSU 09-0099
Rev.01/2013
Dear Troop Leader:
Welcome to Troop Camping 2013! Troop camping provides an excellent opportunity for girls and their
leaders to enjoy camp together. We will be offering four types of adventures for you and your troop!
Each of these options offers unique opportunities which will be described throughout this packet.
1. Camp Rocks in Southern Utah
 June 3-5
2. Troop Camping at Camp Cloud Rim
 July 8-10
 July 10-12
3. Troop Camping at Trefoil Ranch
 July 15-17
 July 17-19
4. Choose Your Own Adventure Troop Camp at Trefoil Ranch
 August 12-14
All three troop camp locations are amazing places where girls can learn and grow together and can
make discoveries about the world under the supervision of caring adults. Trefoil Ranch and Camp Cloud
Rim are proud to be accredited by the American Camp Association (ACA) and meet their high standards.
In addition, all three troop camp locations follow all guidelines recommended by GSUSA listed in the
Safety Activity Checkpoints.
Please read the information in this packet carefully as we have made many changes since last year. We
hope to see you at camp!
Happy Camping!
Amber and Carly
Camp Contacts
Camp Rocks in Southern Utah
Troop Camping at Trefoil Ranch
Choose Your Own Adventure Troop Camping
Carly “Tangerine” Cahoon
Outdoor Program Specialist
(801) 716-5089
[email protected]
Troop Camping at Camp Cloud Rim:
Amber “Frog” Kuecker
Camp Cloud Rim Director
(801) 716-5127
[email protected]
Camp Registration and Payment Questions:
Cheryle Hatch
Program and Camp Registrar
(801) 265-8472
[email protected]
Activity Scholarship Information:
Carly “Tangerine” Cahoon
Outdoor Program Specialist
(801) 716-5089
[email protected]
Spanish Translation:
Anacandy “Candy” Castro
Customer Support Specialist
(801) 265-8472
[email protected]
SOUTHERN UTAH TRAVELING TROOP CAMP
Benefits of Southern Utah Traveling Troop Camp:
This year troops have the opportunity to experience troop camping in the Pine Valley District of the Dixie National Forest
just north of St. George. This troop camping experience will be primarily focused on learning outdoor skills while
camping in pop-up tents, cooking over the fire, hiking, and enjoying time outdoors. Troops will need to bring their own
camping gear (tents, sleeping bags, dishes, personal items, etc.). A detailed packing list will be included with the troop’s
confirmation materials.
How Southern Utah Traveling Troop Camp Works:
Girl Scouts of Utah has reserved two group camp sites along with two pavilions in the Pine Valley District campground
area. Once troops arrive, they will unload their gear, set up their campsite, and meet the camp staff. Throughout the
troop camp session, camp staff will be providing different workshops focused on outdoor skills and badge workshops –
program content will differ by grade level. Camp staff will also be assisting troops with meals and cookouts. See the next
page for a sample schedule. A detailed schedule will be mailed to troops closer to the program date.
Activities Provided By Camp Staff:
Camp staff will be providing various workshops focused primarily on outdoor skills. There will also be a few badge
workshops. Troops will be rotating through the outdoor skills stations and then choosing what they would like to do for
their badge workshops. Below is a list of activities camp staff will be providing for the Southern Utah Traveling Troop
Camp:
 Badge Workshops
 Minimal impact camping (Leave No Trace)
o Available badge categories: First Aid,
 Dressing for the weather
Naturalist, and Outdoors
 Handling a pocket knife
 Games (focus on team building)
 Cooking outdoors
 Cookouts
 Building and maintaining a fire
 Hiking
 Keeping yourself safe outdoors (first aid)
 Knife Safety, knot tying, and fire building
 Using a map, compass, and GPS
Activities Provided By Troop Leaders:
Troop leaders will be providing up to six hours programing for their girls when they are not in camp staff lead activity
blocks. One adult must have completed Group/Troop Camping 101. The troop can plan to do activities that they would
like as long as they follow the Safety Activity Checkpoints. Some ideas include:
 Me Time (free time)
 Badge or Journeys workshop
o Troops need to bring their own supplies.
 Arts and Crafts
o Troops need to bring their own supplies.
 Games, skits, talent or fashion show
Session Dates:

Monday, June 3 at 10 a.m. to Wednesday, June 5 at 10 a.m.
Fee:


$75 per person
Fee includes all meals and cookout supplies, program supplies for camp staff ran programs, camp staff, and facility
usage.
Information about the Pine Valley District of Dixie National Forest:
The Pine Valley District is known for its distinctive vegetation and Pine Valley laccolith (an intrusive rock outcrop – the
largest of its kind in the United States). Each group campground consists of nine campsites. Each site has a picnic table,
fire ring, utility table, and a 12’ x 12’ tent pad. The group camp area has a covered group picnic area, vault toilet, and
water hydrants. (Information is from U.S. Forest Service - www.fs.usda.gov.)
SOUTHERN UTAH TRAVELING TROOP CAMP – SAMPLE SCHEDULE
Monday, June 3 to Wednesday, June 5, 2013
Monday
10 a.m. to 12 p.m.
Check In; Unload Gear
12 p.m. to 1 p.m.
Lunch & Troop Leader Meeting
1 p.m. to 2 p.m.
Large Group Introduction Games
2:00 p.m. to 4:30 p.m. Outdoor Skills Rotation
4:30 p.m. to 7:30 p.m. Dinner Cookout
7:30 p.m. to 9:00 p.m. Campfire (provided by camp staff)
9 p.m. to 10 p.m.
Quiet troop time
10 p.m.
Bedtime for girls
Tuesday
7:30 a.m. to 9 a.m.
Breakfast cookout
9:30 a.m. to 11:30 a.m. Outdoor Skills Rotation
12:00 p.m. to 1 p.m.
Cold Lunch
1:15 p.m. to 3:15 p.m. Badge Workshops or Troop Time
3:30 p.m. to 5:30 p.m. Badge Workshops or Troop Time
5:30 p.m. to 8:30 p.m. Dinner Cookout
All-Camp games
8:30 p.m. to 10 p.m.
Quiet troop time
10 p.m.
Bedtime for girls
Wednesday
7:30 a.m. to 8:30 a.m. Cold Breakfast
8:30 a.m. to 9:30 a.m. Kapers and Load Gear
9:30 a.m. to 10 a.m.
Scout’s Own/Reflection Activity
10 a.m.
Check out
TROOP CAMPING AT CAMP CLOUD RIM and TROOP CAMPING AT TREFOIL RANCH
Benefits of Troop Camping at Resident Camp:
Troop camping at resident camp is a cost effective way for girls and their troop leaders to enjoy the camp experience
together. It is designed for troops from the very inexperienced to the most experienced. Troop camping can be a good
step in the camp progression before sending girls to resident camp alone or before going camping on your own as a
troop.
How Troop Camping at Camp Cloud Rim and Trefoil Ranch Works:
Girl Scouts of Utah will be offering two sessions of troop camping at each resident camp designed to meet the needs of
all grade levels, from Daisy through Ambassador. The camp staff and troop leaders each provide half of the program.
Camp staff will provide three two hour blocks of program for each troop during their stay at camp. In addition meals,
cookouts, and a campfire program will be provided. Troop leaders are responsible for providing a minimum of six hours
of program time as well as ensuring supervision for their girls at all times. See the next page for a sample schedule. A
detailed schedule will be mailed to troops closer to the program date.
Activities Provided By Camp Staff:
Troops will decide on what programs they would like camp staff to provide for them. Below is a list of choices troops will
have when they register for Troop Camping at Camp Cloud Rim. Each troop will select their top 5 choices during online
registration so please talk with the girls in the troop prior to registering:
 Badge Workshops
 Sleep Out Under the Stars
o Available badge categories: First Aid,
 Games - Focus on team building
Naturalist, Outdoors, and Artistic
 Knife Safety, Knot Tying, and Fire Building
 Waterfront Time (Cloud Rim only)
 Map, Compass, and Orienteering
o Swimming, canoeing, and kayaking
 Rock Climbing Overnight Mini-Backpacking
 Art Studio
Experience (Cloud Rim only)
o Project focus: photography or pottery
 Hike to Mt. Majestic (Cloud Rim only)
(Cloud Rim only)
 Horseback Riding Experience (Trefoil Ranch only)
o General art projects (Trefoil Ranch only)
 Low and High Ropes Course (Trefoil Ranch only)
Activities Provided By Troop Leaders:
Troop leaders will be providing up to six hours programing for their girls when they are not in camp staff lead activity
blocks. While it is not required, it is recommend that at least one troop has completed Group/Troop Camping 101. The
troop can plan to do activities that they would like as long as they follow the Safety Activity Checkpoints. Some ideas
include:
 Me Time (free time)
 Badge or Journeys workshop
o Troops need to bring their own supplies.
 Shower Time
o Only one time during your stay
 Hiking or Outdoor Skills
 Arts and Crafts
 Games, skits, talent or fashion show
o Troops need to bring their own supplies.
Session Dates:
Cloud Rim
 Mon., July 8 at 10 a.m. to Wed., July 10 at 10 a.m.
 Wed., July 10 at 2 p.m. to Fri., July 12 at 2 p.m
Trefoil Ranch
 Mon, July 15 10 a.m. to Wed, July 17 10 a.m.
 Wed, July 17 at 2 p.m. to Fri, July 19 at 2 p.m
Fee:



$75 per person for platform tents
$80 per person for cabins and bunkhouse
Fee includes all meals, supplies for programs provided by camp staff, camp t-shirt, camp staff, and facility
usage.
TROOP CAMPING AT CAMP CLOUD RIM and TROOP CAMPING AT TREFOIL RANCH
SAMPLE SCHEDULE
Monday to Wednesday Sessions
Monday
10 a.m. to 12 p.m.
12 p.m. to 1 p.m.
1:15 p.m. to 3:15 p.m.
3:30 p.m. to 5:30 p.m.
5:45 p.m. to 6:45 p.m.
7:30 p.m. to 8:30 p.m.
8:30 p.m. to 10 p.m.
10 p.m.
Tuesday
8 a.m. to 9 a.m.
9:30 a.m. to 11:30 a.m.
12:00 p.m. to 1 p.m.
1:15 p.m. to 3:15 p.m.
3:30 p.m. to 5:30 p.m.
5:45 p.m. to 8:30 p.m.
8:30 p.m. to 10 p.m.
10 p.m.
Check in; unload gear
Lunch; troop leader meeting
Activity Block A
Activity Block B
Flag and Dinner
Campfire (provided by camp staff)
Quiet troop time
Bedtime for girls
Flag & Breakfast
Activity Block C
Lunch – Grill Out
Activity Block D
Activity Block E
Cookouts
All-Camp games
Quiet troop time
Bedtime for girls
Wednesday
7:30 a.m. to 8:30 a.m. Flag & Breakfast
8:30 a.m. to 9:30 a.m. Kapers; load gear
9:30 a.m. to 10 a.m.
Scout’s Own
10 a.m.
Check out
Wednesday to Friday Sessions
Wednesday
2 p.m. to 3:30 p.m.
Check in; unload gear
3:30 p.m. to 3:45 p.m. Songs & troop leader meeting
4 p.m. to 6 p.m.
Activity Block A
6:15 p.m. to 7:15 p.m. Flag & Dinner
7:45 p.m. to 8:45 p.m. Campfire (provided by camp staff)
8:45 p.m. to 10 p.m.
Quiet troop time
10 p.m.
Bedtime for girls
Thursday
8 a.m. to 9 a.m.
9:30 a.m. to 11:30 a.m.
12:00 p.m. to 1 p.m.
1:15 p.m. to 3:15 p.m.
3:30 p.m. to 5:30 p.m.
5:45 p.m. to 8:30 p.m.
8:30 p.m. to 10 p.m.
10 p.m.
Flag & Breakfast
Activity Block B
Lunch – Grill Out
Activity Block C
Activity Block D
Cookouts
All-Camp games
Quiet troop time
Bedtime for girls
Friday
8 a.m. to 9 a.m.
Flag & Breakfast
9:30 a.m. to 11:30 a.m. Activity Block E
11:30 a.m. to 12:30 p.m. Kapers; load gear
12:30 p.m. to 1:30 p.m. Lunch
1:30 p.m. to 2 p.m.
Scout’s Own
2 p.m.
Check out
CHOOSE YOUR OWN ADVENTURE TROOP CAMP AT TREFOIL RANCH
Benefits of “Choose Your Own Adventure Troop Camp”:
Troops have the opportunity to design how much programming they would like camp staff to provide, how
much they can do on their own, and how much they would like to pay per participant.
How “Choose Your Own Adventure Troop Camp” Works:
All packages start with a platform tent or bunkhouse room rental. Add on programs like prepared meals, a
horseback riding experience, a hike, a campfire, a badge workshop, or arts & crafts. Troops decide what they
want to do, and pay for only what they use.
Troops can select up to 12 hours of camp staff led programming from the Adventure Activities and Workshops
listed below. Troops may also go for a combination of camp staff led programs and bring their own supplies for
troop led programs or opt to do none of the activities listed below and provide all of their own programming
and supplies.
One adult must have completed Group/Troop Camping 101.
The Basics:
Fees:
Basic Fee (Tent)
Basic Fee (Bunkhouse/Cabin)
Prepared Meals
Cookout Meal Kit
Trefoil Ranch T shirt
$10 per person (4 people per tent, adults sleep in a separate tent from the girls)
$15 per person (2 bunk beds per room, 8 beds per cabin; adults sleep in separate from girls)
$5 per meal/per person (full meal package is 6 meals at $30 per person)
$5 per meal/per person (camp provides all the food and equipment, your troop prepares it)
$8 per person
Adventure Activities:
Fees:
Horseback Riding
High Ropes Course
Bicycle Rental
$30 per person for a 2 hour session (includes riding, ground school, and mucking)
$30 per person for a 2 hour session (girls entering 5th-12th grade and adults only)
$5 per person for a 4 hour rental (includes one camp staff member)
2 Hour Workshops:
Fees:
Arts & Crafts
Badge Workshop
Low Ropes/Teambuilding Games
Guided Nature Hike
Campfire Program
$5 per person
$5 per person (Available badge categories: First Aid, Naturalist, and Outdoors)
$5 per person
$5 per person
Free!
Session Dates:
Monday, August 12 at 10 a.m. to Wednesday, August 14 at 10 a.m.
Information about Trefoil Ranch:
Located on 123 acres of beautiful ranch country tucked away in Provo Canyon, Trefoil Ranch has amazing
facilities, including a lodge, ranch house, and bunk house, as well as showers, electricity, hot water, and flush
toilets. Campers sleep in platform tents or dormitory style rooms.
GENERAL INFORMATION EVERYONE NEEDS TO KNOW…
ACCOMODATIONS:
Living Arrangements
GSU requires that girls and adults have separate accommodations. Adults cannot stay in the same tent,
cabin, or room in the bunkhouse as the girls. Adult rooms/tent/cabins will be in the same unit as girls.
The tents sleep four people. Cabins sleep eight. Rooms sleep four people. In accordance with American
Camp Association (ACA) guidelines and fire codes, beds cannot be added to a tent or cabin to facilitate
more people. If your troop does not fill an entire tent, cabin, or room, your girls or adults may need to
share your living area with members from another troop.
Meals
Girls and adults will be provided tasty, nutritious, kid-friendly meals served family style in the lodge or
camping area. Snacks are also provided throughout the day. Campers are given an opportunity to cook
outdoors or have a picnic at least once during their stay. If a person in your troop has special dietary
needs, please contact the Camp Director.
Special Dietary Needs
The camps can facilitate basic special diets including: lactose-intolerance, vegetarian, gluten-free, and
simple allergies. People with severe food allergies must be fully able to manage their allergies at camp
and know not to eat any of that food. We will do our best to accommodate but cannot guarantee that a
person will not come into contact with any particular type of food or allergen during her stay. If a person
has moderate to severe dietary restrictions and food allergies please consult the Camp Director before
enrolling her in a camp program.
People with Special Needs
If a person has a serious medical condition (heart condition, seizure disorder, severe allergies, diabetes,
etc.) or has a mental or behavioral disorder that may require more support for her to be successful,
please contact the Camp Director so they can work with your troop to find the most appropriate
program for her abilities. In addition, Girl Scouts of Utah has a partnership with Camp Kostopulos,
located near Salt Lake City, which specializes in serving people with special needs.
ROLE OF CAMP STAFF AND TROOP LEADERS
Troop leaders are responsible for providing consistency and supervision for their girls at all times. This
includes: troop time, camp staff-lead activity time, during morning and bedtime routines, and meal time.
When troops are participating in a camp staff led activity or workshop, troop leaders are welcome to
join in the activity but are also expected to assist their girls.
The role of camp staff is to lead activities, interact with campers, facilitate the camp experience, and
support troop leaders. Troops will interact with multiple staff during their stay and may not be assigned
specific counselors. Camp staff may be sleeping in separate areas from troops. Administrative staff are
always available to help troop leaders with their concerns.
CAMP GUIDELINES:
Adult: Girl Ratios
According to Safety Activity Checkpoints the following adult-girl ratios must be met:
Daisies:
2 adults for every 6 Girl Scout Daisies + 1 adult for each additional 4 girls
Brownies:
2 adults for every 12 Girl Scout Brownies + 1 adult for each additional 6 girls
Juniors:
2 adults for every 16 Girl Scout Juniors + 1 adult for each additional 8 girls
Cadettes:
2 adults for every 20 girls + 1 adult for each additional 10 girls
Seniors:
2 adults for every 24 girls + 1 adult for each additional 12 girls
Ambassadors:
2 adults for every 24 girls + 1 adult for each additional 12 --girls
Multi-level Troops:
Use the ratio consistent with the grade level that applies to most of the girls in the troop.
This is a troop camping experience. If your troop does not meet the above ratios, your troop will be
asked to add or decrease the number of adults coming with your girls. These programs are not designed
to be You and Me or one-on-one programs. Please see the Pathways to Fun Stuff calendar if you would
like to attend a You and Me program.
Phones
Campers are not allowed to use cell phones or use the camp phones. We ask that if adults must use a
cell phone that they do so away from the campers. We request that all contact with parents be made
through the camp office, rather than through troop leaders’ cell phones. The Camp Director will contact
parents/guardians if there are any problems with a girl at camp, including severe illness or homesickness.
Please advise parents to not promise their camper that she will be able to call home while at camp.
Tag-a-longs/Visitors
For the safety and security of all participants and to ensure quality programming, tag-a-longs or visitors
not registered for this event (boys, girls, adults, siblings, children, infants, parents, etc.) may not stay or
visit this event.
Early Departures
We ask that girls and adults coming to a troop camping experience be able to stay for the entire
duration of the event. If your troop has girls who need to arrive or depart at different times due to
other obligations, please contact the Camp Director to make these arrangements.
Camp Expectations
Everyone is expected to follow the Girl Scout Promise and Law. Girls are asked to listen and follow
direction of counselors, use the buddy system, stay with the group and stay in camp boundaries. No
drugs, alcohol, pets, or weapons are permitted on Girl Scout property. Smoking is permitted by those of
legal age in their car or outside the gate only.
The Camp Director reserves the right to send home anyone who neglects to follow camp rules,
becomes a danger to herself or others, or damages property. No refund will be given if someone is
sent home due to misconduct or refusal to follow policy.
Disclaimer
Girl Scouts of Utah plans quality program for camp with the health, safety, and well-being of the camper
as its first priority. Some sessions may be altered or canceled due to weather, fire, natural disaster,
staffing, or low registration numbers. The Camp Director may determine whether a girl is competent to
participate in any activity and if necessary, transfer her to another program. When necessary, campers
will participate in alternate activities. No alterations or refunds will be issued if changes are made in
activities due to weather, fire, or natural disaster. If a session is canceled due to lack of registrations,
campers will be afforded the opportunity to select another session or receive a full refund.
SECURITY
Camp Cloud Rim and Trefoil Ranch both have a full-time site manager, a locked gate, and are patrolled
by local law enforcement agencies. The Pine Valley Ranger District of the Dixie National Forest is
overseen and staffed by the U.S. Forest Service. The campsite areas are secure and monitored by staff.
HEALTH SERVICES
Health Supervisor
All camps have a qualified Health Supervisor on site with a Level 2 First Aid certification or higher. Camp
is able to administer basic first aid only. A doctor is on-call and medical facilities are readily available. In
the event of an emergency the camp will transport the camper to emergency services. The Camp
Director will notify parents/guardians in the event of a serious illness or injury.
Medications
Girls and adults will be assisted in taking prescribed medication provided the medication is in its original
container and is prescribed specifically for her. All troop camp locations carry over-the-counter
medication such as: Tylenol, Ibuprofen, Tums, Benadryl, and cough drops, which you can authorize the
camp to administer.
Asthma:
A child or adult with asthma needs to be responsible enough to carry her inhaler, take her
medication when needed, and report to camp staff if she needs additional assistance.
Diabetes: A child or adult with diabetes needs to be able to test her own blood, communicate when
she needs rest or a snack, and manage her own medication. Camp staff cannot administer
shots.
Anaphylactic Allergies: A child or adult who has been prescribed an Epi-pen must carry it on her person
at all times and be able to administer the shot by herself. Camp staff are not
authorized or trained to assist with administration of Epi-pens.
Health Insurance
Campers are covered by supplemental accident insurance while they are at camp. Pre-existing illnesses
or conditions are not covered.
Health Screen
All girls and adults staying at camp will go through a brief health screening upon arrival. Girls and adults
found to have a temperature of 101 or a contagious disease may be sent home. All campers are
checked for head lice and, if found, will be asked to return home for treatment before being allowed
back at camp.
Refunds Due to Illness
Partial refunds are made only if a girl or adult becomes ill and cannot attend her camp program as
scheduled. A physician’s note is required and a request for the refund must be submitted in writing to
GSU within one week after the camp session. No refunds are given if a girl or adult returns home during
camp because of illness, injury, homesickness, misconduct, and/or any other circumstance. The camp
health supervisor has the right to refuse admittance to any girl or adult who does not meet acceptable
health conditions. The Camp Director reserves the right to request that any child or adult who is ill or
unable to adapt to camp living be returned home.
Physical Requirements
Programs at all troop camp locations require that participants are able to walk up and down hills on
uneven trails, climb stairs, hike up to a mile, and carry daily necessities in a backpack (flashlight, jacket,
water bottle, sunscreen, etc.). Some programs may have additional physical requirements. To
participate in any program, girls and adults must be able to listen to and follow directions, wear required
safety equipment, and perform the physical requirements of the activity.
Camp Cloud Rim is at a high elevation (9200 feet). It is not recommended for girls or adults with heart
conditions or breathing problems. Please consult your doctor before enrolling in a program at Camp
Cloud Rim if you have any such condition.
West Nile Virus
Experts advise those spending time outdoors after dusk take precautions against mosquito bites such as
wearing long sleeves, long pants, and mosquito repellant containing DEET.
Self Care
Campers need to be able to manage their own basic health and hygiene such as: carrying and drinking
water from their water bottles throughout the day, eating a variety of food, putting on sunscreen when
asked, wearing appropriate clothing for the weather, brushing their own hair and teeth each day,
walking to and using camp restrooms, and changing clothing each day.
Health History and Outdoor Program Release Forms
Every girl and adult needs to submit completed “Health History” and “Outdoor Program Release” forms.
These forms will be mailed to you with your confirmation packet. The health history needs to be
updated annually.
Disclaimer
The Camp Director has the right to refuse admittance to any girl or adult who does not meet acceptable
health conditions. The Camp Director reserves the right to request that any child who is ill or unable to
adapt to camp living be returned home.
TRADING POST*
T-shirts, jewelry, small stuffed animals and other camp mementos will be available for purchase at the
Trading Post. Items range in cost from $1 to $30. The Trading Post can accept cash, credit card (VISA,
MasterCard, or American Express), check, or activity credits. Please have girls bring these funds with
them to camp. It is not possible to transfer funds from resident camp, or deposit money in advance for
the Trading Post for Troop Camping programs.
GROUP/TROOP CAMPING 101 – ADULT EDUCATION
One adult must have completed this training for Camp Rocks and Choose Your Own Adventure Troop
Camp at Trefoil Ranch.
While it is not required, it is recommended that one adult has completed this training for Troop Camping
at Camp Cloud Rim and Trefoil Ranch.
For more information on this training, please contact: Katie Naylor, Volunteer Education Coordinator, at
[email protected] or 801-716-5124.
Date
Time
Title
Location
St. George
Salt Lake
City
American
Fork
Ogden
SAT
27-Apr-13
8 a.m. - 12 p.m.
Group/Troop Camping 101
SAT
18-May-13
9 a.m. - 1 p.m.
Group/Troop Camping 101
SAT
8-June-13
9 a.m. - 1 p.m.
Group/Troop Camping 101
SAT
8-June-13
9 a.m. - 1 p.m.
Group/Troop Camping 101
Deadline for
Registration
Fee
19-Apr-13
None
10-May-13
None
1-Jun-13
None
1-Jun-13
None
2013 Troop Camping Registration Information
RETURNING TROOP LEADERS – PLEASE READ THIS PAGE IN ITS ENTIRITY FOR THERE HAVE BEEN MANY
CHANGES DUE TO THE ONLINE REGISTRATION PROCESS THIS SUMMER.
1. Registrations will be online only this summer.
2. On Thursday, February 21 at 10:01 p.m. Troop Leaders will be able to register their troops for any of the
Troop Camping options by going to http://www.gsutah.org/programs-events/camp/camp-programs.php
and selecting REGISTER NOW button under the “Troop Camping at Summer Camp” section.
 To ensure that you have enough time to talk with the girls and their families, and to make program
selections, we have scheduled Troop Camping registration to begin on February 21.
3. When registering you will need to select your first and second choices for Troop Camping sessions.
Remember your options are:
 Camp Rocks – Southern Utah – June 3-5, 2013
 Troop Camping – Camp Cloud Rim – July 8-10, 2013 OR July 10-12, 2013
 Troop Camping – Trefoil Ranch – July 15-17, 2013 OR July 17-19, 2013
 Choose Your Own Adventure – Trefoil Ranch – August 12-14, 2013
4. Each troop will need to pay a $100 non-refundable, non-transferable deposit for each Troop Camping
registration.
 This simplified deposit is new this year.
 Activity Credits may not be used for this $100 non-refundable, non-transferable deposit.
 If your troop does not receive their first or second choice for a Troop Camping session you will have
the option of requesting a refund of the $100.
5. Girl Scouts of Utah does not need a list of names for the girls and adults attending – only the number of
girls for each grade level and how many adults. Adult:Girl ratios must meet Safety Activity Checkpoints
guidelines. If you have a mixed troop, please follow ratios for the grade level a majority of the girls fall into
(i.e. 5 Brownies, 10 Juniors, 2 Cadettes you’d follow Junior ratios).
6. After the initial online registration, the Troop Leader will receive a “Your Registration Has Been Accepted”
email which will have a confirmation number attached to it and links to:
 Troop Camping Program Selection Form: Troop Camping – Camp Cloud Rim (both sessions)
 Troop Camping Program Selection Form: Troop Camping – Trefoil Ranch (both sessions)
 Troop Camping Program Selection Form: Choose Your Own Adventure – Trefoil Ranch
THIS IS NOT A CONFIRMATION THAT YOU ARE IN THE PROGRAM – JUST AN EMAIL LETTING YOU
KNOW WE HAVE RECEIVED YOUR $100 NON-REFUNDABLE, NON-TRANSFERABLE DEPOSIT.
The Troop Leader will need to select the link (first and second choice; there is no other required form for
Camp Rocks) and fill out the form – if this form is not completed, the registration is seen as incomplete and
will not be confirmed.
This email will also have the Activity Scholarship form attached so Troop Leaders can forward it to girls
who may need financial assistance to attend the troop camping program. This form is due April 15, 2013.
7. First placement of troops in Troop Camping sessions is as follows:
 Registrations received from February 22 to March 1
 Confirmations and Invoices will be sent to troops by March 15.
 The Outdoor Program Team will place troops based on the order date of their registration.
 Registrations received after March 1
 Placed based on availability.
8. Once a Troop Camping session is confirmed, each troop will receive an Invoice with their confirmation
email. All payments are due May 17, 2013. If troops are not paid in full by this date, they will be canceled
from the troop camping session and lose the $100 non-refundable, non-transferable deposit.
 Balance Due must be paid through the mail or at one of the Girl Scouts of Utah’s Shops.
 Balance Dues can be paid through:
 Activity Credits (girl fees only)
 Troop Check (please write one troop check instead of sending in multiple checks)
 Credit Card
 Please mail Invoices and payments to:
Girl Scouts of Utah
Troop Camping
445 East 4500 South, Suite 125
Salt Lake City, UT 84107
9. Detailed schedules for troop camping will be emailed to Troop Leaders prior to their troop camping
session.
10. For further questions, please see page 1 for Troop Camping contacts.
Disclaimer
Girl Scouts of Utah plans quality programs for camp with the health, safety, and well-being of the campers as
our first priority. Some sessions may be altered or cancelled due to weather, fire, natural disaster, lack of staff,
or lack of registrations. The Camp Director may determine whether a girl is competent to participate in any
activity, and, if necessary, transfer her to another program. When necessary, campers will participate in
alternate activities. No alternation or refunds will be issued if changes are made to activities due to weather,
fire, or natural disaster. If a session is canceled due to low registration numbers, campers will be afforded the
opportunity to select another program. Camp program (such as horseback riding, low and high ropes course,
waterfront, rock climbing, hiking, and so forth) may be canceled or altered due to weather conditions (such as
lightning, thunder, rain, and so forth) during scheduled program time.
2013 TROOP CAMPING AT CAMP CLOUD RIM - WORKSHEET
This is a worksheet to help your girls select their top five
activities for troop camping. You will need to know this
information when you register your troop.
TROOP LEADER:
TROOP NUMBER:
GRADE LEVEL:
NUMBER OF GIRLS:
NUMBER OF ADULTS:
Activities Provided by Camp Staff
Camp Staff will provide three 2-hour program blocks for each troop. The troop will provide programming for the
remaining two blocks of time. Please select your top five choices by ranking them 1-5.
Waterfront
* Daisies and Brownies will be able to swim, use the funoes, and use the paddle boats.
* Juniors, Cadettes, Seniors, and Ambassadors will be able to swim, canoe, kayak, use the paddle boards, and us the paddle
boats.
Badge Workshops
* Please note that a two-hour block will not allow for a troop to earn the entire badge. We will work on sections of the badge that
are more difficult for the troop to earn outside of camp.
First Aid
Naturalist
Outdoors
Artistic
Game Time
* Games will be focused on teambuilding, communication, and problem solving skills.
Bouldering and Rock Climbing
* Daisies & Brownies will be able to participate in bouldering (traversing horizontally across the rock chimney; allowed to climb a
set height; use spotters; not on a rope).
* Juniors, Cadettes, Seniors, and Ambassadors will be able to participate in rock climbing (climbing up the rock chimney; using
harnesses and rope).
Art Studio – Pottery
* Project will be focused on creating a piece of pottery using clay. Projects will not be fired in the kiln due to time. Project
difficulty will vary with grade level.
Art Studio – Photography
* Available for Juniors, Cadettes, Seniors, and Ambassadors. Girls will learn the basics of photography and then they will take
pictures around camp using the camp’s film cameras. The girls will have a chance to develop their pictures in the camp’s
darkroom. This activity will need an extra time outside of this two-hour block which we can arrange for in your schedule.
Outdoor Skills – Fire building, knots, and knife safety
* Skill difficulty and content will vary with grade level.
Outdoor Skills – Map, compass, and hiking
* Skill difficulty and content will vary with grade level.
Sunrise Hike to Mt. Majestic
* Get up early on Tuesday/Thursday, eat a cold breakfast, hike to Mt. Majestic (2.5 miles one way; elevation gain of 1500 feet),
have a snack, hike back to camp in time for lunch!
Sleeping Out Under the Stars
* Troops can choose to sleep out under the stars by bringing their sleeping bags down to the playing field and setting up camp on
Tuesday/Thursday night. We will set up tarps for the girls and adults to sleep on. Enjoy a night full of stars and crisp mountain
air!
Overnight Mini-Backpacking Experience
* Cadettes, Seniors, and Ambassadors looking for a more rugged outdoor experience. Troops will meet at 3 p.m. on
Tuesday/Thursday, talk about group and personal gear, pack up, hike to Silver Islet Lake, set up camp, enjoy a campfire
cookout, sleep out, and pack up in the morning and head back to camp!
T-Shirt Pre-Orders – Included in cost of troop camping experience
Size
YS
YM
YL
YXL
AS
AM
AL
AXL A2XL
Quantity
Total Quantity
A3XL
2013 TROOP CAMPING AT TREFOIL RANCH - WORKSHEET
This is a worksheet to help your girls select their top five
activities for troop camping. You will need to know this
information when you register your troop.
TROOP LEADER:
TROOP NUMBER:
GRADE LEVEL:
NUMBER OF GIRLS:
NUMBER OF ADULTS:
Activities Provided by Camp Staff
Camp Staff will provide three 2-hour program blocks for each troop. The troop will provide programming for the
remaining two blocks of time. Please select your top five choices by ranking them 1-5.
Badge Workshops
* Please note that a two-hour block will not allow for a troop to earn the entire badge. We will work on sections of the badge that
are more difficult for the troop to earn outside of camp.
First Aid
Naturalist
Outdoors
Artistic
Game Time
* Games will be focused on teambuilding, communication, and problem solving skills.
Outdoor Skills – Fire building, knots, and knife safety
* Skill difficulty and content will vary with grade level.
Outdoor Skills – Map, compass, and hiking
* Skill difficulty and content will vary with grade level.
Sleeping Out Under the Stars
* Troops can choose to sleep out under the stars by bringing their sleeping bags down to the playing field and setting up camp on
Tuesday/Thursday night. We will set up tarps for the girls and adults to sleep on. Enjoy a night full of stars and crisp mountain
air!
Horseback Riding Experience
* Juniors, Cadettes, and Ambassadors are able to participate in a brief horseback riding experience.
* Daisies and Brownies will only be given this option if there is availability.
Low Ropes Course Experience
* Series of teambuilding games and initiatives using the Low Ropes Course elements (team center; no harnesses are used)
High Ropes Course
* Cadettes, Seniors, and Ambassador troops only.
Guided Nature Hike
* Nature-based activities during a hike around camp.
T-Shirt Pre-Orders – Included in cost of troop camping experience
Size
YS
YM
YL
YXL
AS
AM
AL
AXL A2XL
Quantity
Total Quantity
A3XL
2013 CHOOSE YOUR OWN ADVENTURE TROOP CAMP - WORKSHEET
TROOP LEADER:
This is a worksheet to help your girls select their activities for
Choose Your Own Adventure Troop Camping. You will need TROOP NUMBER:
GRADE LEVEL:
to know this information when you register your troop.
SECTION A:
The Basics
Fee
Basic Fee (Tent)
$10 per person (4 beds per tent)
Basic Fee (Bunkhouse or Cabin)
$15 per person (2 bunks/4 beds per room)
Prepared Meals (in the lodge)
Cookout Meal Kit
$5 per meal/per person
$5 per meal/per person
Adults & girls must sleep in separate tents
SECTION B:
Adventure Activities
Adults & girls must sleep in separate rooms
Horseback Riding Experience
Fee
$30 per person/2 hour session
High Ropes Course
$30 per person/2 hour session
Bicycle Rental (max 12 per group)
$5 per person/bike for a 4 hour rental
Number of People
____Girls = ____ Tents
____Adults = ____ Tents
____Girls = ____ Rooms
____Adults = ____ Rooms
____People X ____ Meals
____People X ____ Meals
Section A Grand Total:
Total $
Number of People
Total $
(Session includes riding, ground school, and mucking.)
(Grades 5-12 and adults only; no exceptions)
Section B Grand Total:
SECTION C:
2 Hour Workshops
Arts & Crafts
Badge Workshop – First Aid
BR JR CAD SR AMB
Badge Workshop – Naturalist
BR JR CAD SR AMB
Badge Workshop – Outdoors
BR JR CAD SR AMB
Fee
Number of People
$5 per person
$5 per girl (Adults are free)
$5 per girl (Adults are free)
$5 per girl (Adults are free)
Low Ropes/Teambuilding Games
Guided Nature Hike
Campfire Program
$5 per person
$5 per person
Free!
Section C Grand Total:
SECTION D:
T-Shirt Pre-Orders
Size
Quantity
Total Quantity x $8
Subtotals:
Section D Total:
YS
YM
TOTALS: SECTION A:
SECTION B:
SECTION C:
SECTION D:
TOTAL AMOUNT DUE:
YL
$
$
$
$
$
YXL
AS
AM
AL
AXL
A2XL
A3XL
Total $
Girl Scouts of Utah
2013 Troop Camp Roster Worksheet
For troop use only – GSU does not need a copy of this form.
Girl/Adult Name
Girl (G) or
Adult (A)
Grade Entering
in Fall 2013
(Girls)
TOTAL
How Paid
Amount of
Deposit
(i.e., activity credits,
personal check, troop
check, credit card, money
order, cash)
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