CASC - How to enter Meets

CASC - How to enter Meets
January 2014
This sheet covers entry procedures for:
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ACT area meets (including Queanbeyan)
Swimming NSW meets
Swimming Australia meets
Other meets
If this is your first meet click here for more
information about what happens at meets.
meet. Check your entries carefully and
advise the Paul Naco of any errors.
4. After you have checked the meet entry report
pay for your entries. Payment is due the
day before the meet. The entry fee is on the
meet flyer. You can pay by:

Read the flyer carefully and check the National
Results Database to see if you can enter your
chosen events. Note any:
o CASC bank account details
are: Canberra Amateur Swimming
Club BSB: 062 900 (Commonwealth)
Account No: 0080 5364
 break times (to enter and event a swimmer's
best time must be slower than the time
advertised on the flyer)
o complete the reference field with
your family name followed by the
meet code published on the CASC
website. If you run out of room leave
off the last letters of the meet code.
 qualifying times (to enter an event a
swimmer's best time must equal to to faster
than the time advertised on the flyer)
If you believe that some of your results are
missing please contact the club that organised
the meet and ask them to upload the
results. Do not email the CASC Race Secretary
unless the meet was run by CASC.
direct debit, either at a bank branch or
via internet banking (preferred method)

cheque payable to CASC (not host club)
o post to PO Box 627, CIVIC
SQUARE, ACT 2608.
Please note:
ACT area meets (including Queanbeyan)
Flyers for ACT meets are published on the right
hand side of the CASC website. All meets in the
ACT will have either a break time or a qualifying
time. It is your responsibility to check that you
meet these times.
To enter a meet there are four steps:
1. use the National Results Database to check
that you are eligible to swim in the meet
2. email entry details to Paul Naco, CASC
Race Secretary by the CASC closing date
advertised on the CASC website (usually four
to seven days before the closing date on the
flyer). DO NOT email your entry to the
hosting club as it will not be accepted.
o one meet only per email please, which
must include
 swimmer's name and date of birth
 event number/s and description for the
events to be entered, eg, # 12 - girls
13 years 50 free.
 We are unable to provide refunds for entries
which are rejected because they do not meet
break / qualifying times. Entry fees are sent
to the organising Club with the meet entries
and are not refunded, to CASC.
 If you enter a meet you must pay the meet
entry fees even if you do not swim as CASC
is obliged to pay the hosting club once the
entry is submitted.
 If you have outstanding fees payable from
earlier meets your entry will not be submitted
until the outstanding fees are paid.
 CASC is required to provide timekeepers
at all meets. All CASC swimmers need to
ensure that a parent or other person is
available to help with timekeeping at
meets. More information.
Please refer to page 2 for information about
entering meets outside Swimming ACT area.
Questions
If you have any questions please contact
[email protected]
3. The meet entry report will be published on
the CASC website a few days before the
CASC - How to enter Meets
CASC - How to enter Meets
January 2014
Swimming NSW meets (including Country
and State Championships)
Swimming Australia Championships
ALL NSW State and Country Championship
meet entries and payments are now done online
- not through the CASC race secretary.
ALL Swimming Australia Championship meet
entries and payments are done on line using the
Events Online system (as for Swimming NSW
meets) - not through the CASC race secretary.
Check the Swimming NSW calendar for the
closing dates for these meets and links to the
online entries portal. Note:
Check the Swimming Australia calendar for the
closing dates for these meets and links to the
online entries portal.
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Swimming NSW have launched
a Swimmer & Parents How to Enter
Online Guide. This Guide is a
simplified, step by step process to guide
you through the Events Online system
when entering online for Swimming
NSW Championships. Please refer to it
first if you have difficulties using the
online system. If you still experience
difficulties please contact
[email protected]
Multi Classification event entries may be
submitted via Online system. All Multi
Classification entries must be
accompanied by an email to Swimming
NSW
[email protected]
with notification of the athletes’ current
classification information.
The exception is if you need to use a short
course time to enter a long course
championship. In you need to do this make sure
you email your entry to the the CASC Race
Secretary at least one week before the
closing date for online entries.
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Only enter this way if you do not have a
long course qualifying time. Your entry
time will be the qualifying time for the
meet.
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You must deposit the entry fee into the
CASC bank account as soon you email
your entry to the CASC Race Secretary
(see previous page for payment
information.
Important Note: Entry lists will be published on
the Swimming NSW website following the
closing date. It is the competitor’s responsibility
to email [email protected]
within 24 hours of the entry lists being posted to
request corrections.
Note you cannot use a short course time to
enter a long course Australian championship.
Other meets outside the Swimming ACT
Area
If you are planning on entering other meets
outside the ACT Area please read the flyer for
the meet carefully.
If the hosting club is accepting entries online
using the Events Online system use that
method. Note:

send the CASC Race Secretary a
courtesy email so that he is aware of
your entries. This ensures that your
results will be available to use as
qualifying times in ACT meets.
If the hosting club is not accepting online entries
you must send your entries to the CASC Race
Secretary. Do not send your entries direct to the
hosting club as they will not be accepted. The
procedure is the same as for entering ACT
meets (see previous page) but note:

your entry must be with the CASC Race
Secretary at least 1 week before the
closing date on the flyer. This is to allow
the Race Secretary and Treasurer
enough time to get the entries in and the
cheque posted off to the hosting club.

payment should be made into the CASC
bank account in the usual way.
For meets outside the ACT / NSW you must
complete an interstate clearance form and email
or post it to Swimming NSW before the closing
date for the meet. Please also send a copy to
the CASC Race Secretary.
Questions
If you have any questions please contact
[email protected]
CASC - How to enter Meets