INSTRUCTIONS FOR COMPLETING WAGE COMPARABILITY SURVEY ORGANIZATION INFORMATION

INSTRUCTIONS FOR COMPLETING
WAGE COMPARABILITY SURVEY
ORGANIZATION INFORMATION
A. STATE AND COUNTIES SERVED: List the state(s) and county(ies) served by your organization.
B. PROGRAM TYPE: Check the type of organization which you represent.
C. PROGRAM CATEGORY: Check the category which describes your organization.
D. PROGRAM DEMOGRAPHICS: Check the demographic (urban, rural or combination of urban
and rural areas) which best describes your service area.
E. SOURCES OF FUNDING: Indicate the approximate percentage (i.e., whole numbers such as 26%
or 2%, rather than 26.4% or 2.33%) of your total program/agency funding that is received from each of
the funding sources listed. The total percentage from all sources must equal 100%.
F. SIZE OF PROGRAM: Indicate the number of children or clients your program or agency serves
each year. (For school, day care or Head Start, this is the actual enrollment; for other organizations, this
could include caseload, occupancy, clients, etc.). Provide this information for the unit of the organization
managed by the top level administrator reported in this survey. (For example, a school system reporting
information on the superintendent would include the number of students served by the entire school
district. However, if that school system were providing information only for its Pre-K and Kindergarten
programs headed by a Director of Early Childhood Programs, only the number of enrollees in those
classes should be noted here.)
G. BUDGET INFORMATION: Indicate your current annual program/agency budget. Provide budget
information for the entire organization, if this survey covers the entire organization or for the program or
unit of the organization which is reflected in this survey.
H. NUMBER OF EMPLOYEES: Indicate the total number of individuals, both full- and part-time,
currently employed by your program or agency. Provide this information for the unit of the organization
managed by the top level administrator reported in this survey. (For example, a school system reporting
information on the superintendent would include the number of employees employed by the entire school
district. However, if that school system were providing information only for its Pre-K and Kindergarten
programs headed by a Director of Early Childhood Programs, only the number of employees in that unit
or program should be noted here.)
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Instructions for Completing the Wage Comparability Survey
PERSONNEL
Please complete the Personnel Worksheet for the survey based on your program or agency’s current
personnel. Make additional copies of this worksheet, if necessary to list all of your employees. Include
information only for positions currently filled in your organization.
If your organization has large groups of employees in the same position (e.g., teachers, nurses, social
workers) with the same level of education, experience, and credentials (if applicable) who are
compensated at the same level, simply note the qualifications for that level of compensation and indicate
the number of employees at that level. If your organization has large groups of employees in any given
position and does not want to enter data on all those employees, please choose at least the first ten
alphabetically and enter data about those individuals.
A. Column 1: Position
Review the Descriptions of Positions beginning on Page 4 of the instructions and identify the job titles
and job codes which most closely match the positions in your program or agency. Using those titles, list
the positions held by each of your employees. In this column, also enter in parentheses following the
title, the number of supervisees of that individual (if applicable). For example, if your program has a
director who supervises three CDA-level teachers, you will have the following four entries:
02.
21.
21.
21.
Director (3)
Teacher III
Teacher III
Teacher III
B. Column 2: Number of Years of Experience
Indicate the number of years of experience in the current position. If the number of years of experience is
less than 1, either place an “N” in Column 2 to designate a New Position (i.e., no one was in this job
before, like a teacher in a new elementary school or in a new Head Start expansion classroom), or an “R”
for Replacement (i.e., this employee filled a position vacated by someone who had the same job title).
C. Column 3: Education Code
Select the applicable Education Code for each employee from the following list:
Code
1
2
3
4
5
6
Educational Level
less than high school diploma or GED
GED or high school diploma
Associate’s degree
Bachelor’s degree
Master’s degree
Doctorate
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Instructions for Completing the Wage Comparability Survey
D. Column 4: Certificate, License, Credential
If an individual holds a job related license, credential, certificate or registration, note that information in
Column 4. If no license, etc. is held, place a “0" in this column. If more than one job related license, etc.
is held, note each separated by commas; e.g., for a CDA and a CDL, you would enter 2, 10. Enter only
certificates, licenses and credentials that are related to the job the individual currently performs.
Code
1
2
3
4
5
6
7
8
9
10
11
12
Certificate, License, Credential
Teaching Certificate
Child Development Associate credential (CDA)
Registered Nurse (RN)
Licensed Practical Nurse (LPN)
Certified Nurse Assistant (CNA)
Registered Dietician (RD)
Certificate of Clinical Competence/Speech Pathologist (CCC/SP)
Licensed or Certified Psychologist
Licensed or Certified Social Worker
Certified Public Accountant (CPA)
Educational Administration or Supervision
Commercial Driver’s License (CDL)
E. Column 5: Hourly Wage
Enter the hourly wage of the employee in this column. Hourly wage is the number of dollars that the
individual earns for each hour s/he works, excluding overtime rates. If individuals are not paid by the
hour, please compute the hourly wage by dividing the annual salary by the number of hours worked per
year. Include paid leave in the number of hours worked per year, if applicable.
F. Column 6: Hours Worked Per Year
In this column enter the number of hours that the individual works during the year. Include paid leave
and holidays in this figure, if applicable.
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Instructions for Completing the Wage Comparability Survey
DESCRIPTIONS OF POSITIONS
The following are the jobs/positions for which we wish to collect wage comparability information. Your
organization is likely to have other positions that are not on this list. Please provide information on only
the positions in your organization that are the same as or similar to these jobs; do not list or enter any
positions that do not fit into one of these categories.
The short descriptions provided for each position title will help you choose the title that most closely
corresponds to a similar position in your program or agency. Please use these job codes and job titles
(e.g., 02. Director) in completing the printed survey forms; job titles only (i.e., without the numerical
code) are required in the electronic version. Other common titles for positions are listed in parentheses at
the end of some of the position descriptions.
For staff with supervisory responsibility, please indicate the number of employees who report directly to
that individual in parentheses following the title, for hard copy responses. For example, a Chief Financial
Officer who supervises five staff would be listed as follows: 03. Chief Financial Officer (5). A separate
field for number of supervisees is included in the electronic version of this survey.
A. Administrative Staff
01. Chief Executive Officer - chief administrator within a multi-unit system (president,
superintendent, executive director, executive officer, hospital administrator)
02. Director - individual responsible for operation of a major unit or program within a system
(principal, federal programs coordinator, program director, program administrator, chief
operating officer, vice president)
03. Assistant Director – reports to a program director and either assists the director in managing
broad program operations or oversees an identifiable unit of the program (service area manager,
division director, division manager, associate director, unit manager)
04. Center Manager - responsible for the day-to-day operation of a relatively small unit or
single site within a program; may include some supervision, maintenance of administrative
records, enrollment and waiting lists; may be responsible for licensing and maintenance of a
facility (program manager, site manager, site supervisor, center director, center supervisor)
05. Chief Financial Officer - chief administrator of the finances of the organization; responsible
for financial policies and fiscal matters which may include establishing and overseeing
bookkeeping procedures, authorizing disbursement of funds, assuring adherence to fiscal policy,
and maintaining adequate internal controls, etc. (fiscal manager, finance director, comptroller)
06. Accountant – prepares, analyzes and verifies financial documents, financial statements and
tax returns; maintains journals, ledgers and other financial records; prepares reports; develops
financial plans and forecasts; prepares and monitors budgets; performs in-house audits of
financial records; interfaces with auditors
07. Fiscal Clerk/Bookkeeper – posts details of transactions; logs, writes, and/or distributes
payroll checks; monitors and reconciles accounts payable and/or receivable; types and files
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Instructions for Completing the Wage Comparability Survey
purchase orders; checks time sheets; makes benefits payments (accounting clerk, purchasing
clerk, accounts payable or accounts receivable clerk)
08. Systems Analyst – solves computer problems and applies technology to meet the needs of
the organization; coordinates automated data processing systems or information technology for
agency or program; may have programming and troubleshooting responsibilities (systems
administrator, network administrator, chief information officer, management information director,
management information specialist, director of management information systems, database
administrator)
09. Data Processor - responsible for data collection, data entry, and generation of reports and
other computer output; facility with software programs; maintenance of computerized files and
records (data entry technician, data input worker)
10. Human Resources Manager - chief personnel administrator of the organization; responsible
for personnel functions which may include employee recruitment and selection, EEO, personnel
records, performance appraisal design and system maintenance, compensation planning, and
benefits administration (personnel manager, personnel director, human resources director, human
capital manager)
11. Human Resources Assistant – maintains personnel records of an organization’s employees;
sends out announcements of job openings, issues application forms, and screens applications;
may perform other clerical duties (personnel clerk, human resources clerk, personnel assistant)
12. Director of Training – plans and manages training and professional development
opportunities for staff and sometimes for clients as well; conducts needs assessments and
compiles data related to training needs; identifies trainers, classes and other training resources;
maintains records of training; may also provide training or orientation (professional development
manager, career development coordinator, T/TA manager)
13. Administrative Assistant - responsible to a program administrator; duties include gathering
data, record keeping, completing reports, and working on special projects assigned by the
administrator; possesses basic knowledge of computers and software
14. Secretary - responsible for general office tasks such as typing, filing, answering phones,
directing calls, copying materials, handling correspondence and schedules, etc.
15. Clerk - logs and distributes mail, answers phones, types, files, and copies; may handle basic
intake functions
B. Education Staff
16. Education Manager - supervises educational services; guides curriculum and program
planning, development, and training; serves as resource for education specialists and/or teachers;
analyzes data and completes reports related to provision of educational services; may supervise
classroom and other education staff (director or supervisor of curriculum and instruction;
kindergarten supervisor; preschool, day care, child development or children’s services manager;
education coordinator, education director)
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Instructions for Completing the Wage Comparability Survey
17. Education Specialist - serves as resource and/or trainer for classroom staff, center managers,
and volunteers; has specialized knowledge in services to a particular age or ability group (e.g.,
early childhood, infant, toddler, school age); does not generally have supervisory responsibility;
observes and monitors classroom activities and children’s records; reviews and analyzes data on
child outcomes
18. Lead Teacher - has major responsibility for classroom operation including, planning,
carrying out activities, maintaining the classroom environment, supervising children,
parent/teacher conferences, and supervision of classroom volunteers; may also supervise and/or
mentor teacher(s) and teacher assistant(s) at a site; assumes classroom responsibilities in addition
to light supervisory, record keeping, and/or planning duties (head teacher, supervising teacher,
grade coordinator, resource teacher, mentor teacher)
19. Teacher I - possesses at least a job-related bachelor’s degree or a bachelor’s degree and a
substantial amount of content-related coursework; has primary responsibility for classroom
operation including planning, carrying out activities, maintaining the classroom environment,
supervising children; conducts parent/teacher conferences; supervises classroom volunteers; may
also supervise teacher assistant
20. Teacher II - possesses a job-related associate’s degree; has primary responsibility for
classroom operation including planning, carrying out activities, maintaining the classroom
environment, supervising children; conducts parent/teacher conferences; supervises classroom
volunteers; may also supervise teacher assistant
21. Teacher III - does not possess formal job-related educational credentials; may have a Child
Development Associate (CDA) or equivalent credential; has primary responsibility for classroom
operation including planning, carrying out activities, maintaining the classroom environment,
supervising children; conducts parent/teacher conferences; supervises classroom volunteers; may
also supervise teacher assistant
22. Teacher Assistant - assists teacher in conducting classroom activities, maintaining
classroom environment, and supervising children; may also assist in planning and record keeping
and other classroom related duties (teacher aide, classroom assistant, classroom aide, child
services aide, day care worker, care giver, child care provider, classroom paraprofessional)
23. Home Educator - has primary responsibility for planning, carrying out and keeping records
of home-based education; provides educational activities for child and parent in the child’s home
(home visitor, home-based teacher)
C. Health Staff
24. Health/Nutrition Manager - manages overall health and/or nutrition/food service activities
of the organization; includes supervision of staff in health roles, report writing and maintaining,
monitoring, tracking, overseeing and assuring confidentiality of health records; may or may not
perform nursing, dietician, or health care duties (supervisor or director of nursing, health services
manager, health coordinator, health services director)
25. Nurse – formally trained health caregiver (RN or LPN) who performs direct health services,
such screening, examinations and immunizations; performs first aid; reviews child and family
health data and develops individual health plans; confers with staff and parents about healthrelated issues; reviews emergency information; may administer medication; offers health
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Instructions for Completing the Wage Comparability Survey
education, training and counseling; maintains and tracks health records; may provide training in
first aid and CPR (school nurse)
26. Health Assistant - works under the supervision of health manager to ensure that health
services are provided; may include client transportation, making appointments, record keeping
and referrals (health services aide)
27. Nutritionist – plans and analyzes menus; designs special diets; conducts nutrition
assessments, reviews individual child and family nutrition data and develops individual nutrition
plans; confers with staff and parents about nutrition-related issues; may provide nutrition
education, training and counseling; may oversee food services operations, including food safety
and sanitation checks; may develop, track and oversee food services budget; possesses formal
credentials in nutrition/dietetics (dietician)
28. Food Services Manager - responsible for the day-to-day operation of a food service
operation; may include some supervision, maintenance of records, purchasing, and distribution of
meals and snacks (cafeteria manager, kitchen supervisor)
29. Cook - responsible for the preparation and service of meals, receiving and storing of food
stuffs and supplies, and sanitation related to these activities; may be asked to keep general records
and/or inventory; locates, follows, and/or adapts recipes
30. Assistant Cook - assists cook in preparation, service, and cleanup activities; may
perform other related kitchen duties
31. Mental Health Specialist – provides mental health services or interfaces with
mental health professional/consultant; does not generally have supervisory responsibility;
collaborates with community mental health agencies to serve clients; plans or implements mental
health intervention; observes in classrooms, provides staff support in behavior management, and
provides mental health education, training and consultation to staff and parents
D. Social Services Staff
32. Family Services Manager - coordinates social service activities; contacts and makes
referrals to community resources; supervises social workers or case managers; keeps records,
writes reports, and maintains confidentiality of records; supports families in transitions in and out
of programs and services; may be involved with clients in counseling and/or carrying a caseload
(social service coordinator, social work supervisor, family services coordinator,
family/community partnerships manager, director of social services)
33. Social Worker – formally trained and/or credentialed individual who serves as resource
and/or trainer for family service staff, center managers, and volunteers; has specialized
knowledge in social services; collaborates with community agencies; does not generally have
supervisory responsibility; may monitor social services, client records and case notes, and provide
direct social services through case management or counseling (case manager, case worker,
counselor, family services specialist, family development worker)
34. Family Services Assistant - works under the supervision of a social worker or social
services supervisor/manager; makes home visits and assists clients and families by providing
resources and making referrals; assists or locates assistance in crisis; keeps and maintains
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Instructions for Completing the Wage Comparability Survey
confidentiality of records on individual cases; serves as a family advocate and liaison between
family/client and community services; implements eligibility, recruitment, selection, enrollment
and attendance services; may provide transportation, babysitting and other social services (social
service aide/assistant, family advocate, family partner, family service worker, family worker, case
aide)
35. Parent Involvement Specialist - serves as a resource and/or trainer for family service staff,
center managers, parents and volunteers; has specialized knowledge in working with adults, adult
education, recreation, etc.; collaborates with community agencies and adult education resources;
does not generally have supervisory responsibilities; may monitor family records, parent training
and other activities, work with parent groups, and provide parent training and support (adult
educator, adult activities coordinator, volunteer coordinator, family literacy coordinator, parent
trainer, PTA/PTO liaison)
E. Disabilities Services Staff
36. Disabilities Services Manager - responsible for implementation of the Americans with
Disabilities Act, the Individuals with Disabilities Education Act, and other special education
provisions; works with teachers, parents, local education agencies, and community agencies in
planning and program development, obtaining professional diagnoses and assessments of
disabled individuals, and developing Individual Education or Family Service Plans; maintains
records and writes reports; may supervise some or all special education staff, therapists, etc.
(disabilities specialist, disabilities services coordinator, director of special education, special
education coordinator, special services manager)
37. Speech Therapist - responsible for providing assessment, evaluation, and speech and
language therapeutic intervention to clients; assists others to provide appropriate, individualized
speech and language stimulation and intervention (speech pathologist)
38. Disabilities Assistant - assists disabled children or adults with therapy, self-help skills,
transportation, etc.; accompanies clients to services (handicap aide)
F. Service Personnel
39. Transportation Manager – responsible for compliance with Federal, state and local
transportation and vehicle safety regulations; coordinates and plans transportation for clients;
develops transportation routing plans and strategies; oversees routine maintenance, annual
inspections and storage of vehicles; supervises training of bus and other vehicle operators in
compliance with transportation regulations and Commercial Driver’s License (CDL)
requirements (director of pupil transportation, transportation supervisor, transportation director)
40. Bus Driver - drives bus for the purpose of transporting children or adults to school, center,
program related activities, etc.; ensures safety of passengers and pedestrians; transports
equipment and supplies from site to site; maintains valid and current CDL; may be responsible
for daily vehicle inspections and routine maintenance such as filling the gas tank, changing or
having the oil changed, checking and filling tires with air, washing and cleaning vehicle, etc.
41. Bus Monitor - rides bus with clients to ensure safety and assist in keeping order; may help
children, disabled or elderly get on or off vehicle and remind them of which stop is theirs; may
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Instructions for Completing the Wage Comparability Survey
assist with vehicle maintenance and track client arrivals and departures; ensures that children are
secured in appropriate restraints; may communicate with parents/caregivers about individual
clients and/or program activities or ensure that written communiqués are transmitted to
parents/care givers (bus aide)
42. Custodian - responsible for cleaning, general care and upkeep of a building or area; may
perform routine maintenance, maintain cleaning supplies, etc. (janitor, cleaner, housekeeper)
43. Maintenance Person - provides maintenance and related upkeep for facilities, vehicles,
and/or equipment; maintains maintenance records (handyman, facilities associate/assistant)
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Instructions for Completing the Wage Comparability Survey
INSTRUCTIONS FOR COMPLETING
FRINGE BENEFITS COMPARABILITY SURVEY
FRINGE BENEFITS
Please choose one individual currently employed by your organization in each of four categories: director,
teacher, administrative assistant, and custodian. The fringe benefits data reported will be for that specific
individual. Where your organization has more than one individual in any or all of these positions, choose
the individual whose name appears first alphabetically. For example, if you have three directors in your
organization, Jane Doe, Mary Smith, and Katherine Jones, you would complete the form using fringe
benefits information for Jane Doe because she is the first of the directors alphabetically.
Complete each of the four fringe benefits survey forms, recording the EMPLOYER CONTRIBUTION in
each of the benefits categories listed.
1.
Record the hourly wage of the individual whose fringe benefits profile you are providing.
2.
Record the number of hours for which that person is paid per year. Include paid leave, if
individual has paid leave.
3.
Provide the percentage of salary which the employer contributes for FICA/Medicare,
Worker’s Compensation, Disability Insurance, Unemployment Insurance, and Retirement
or Pension. If any of these benefits is not offered as an employer contribution, please put
0 in the appropriate section.
4.
Indicate the monthly amount or premium which the employer contributes each month for
Health Insurance, Dental Insurance and Life Insurance and the number of months for
which the employer contributes that amount each year. If any of these benefits is not
offered as an employer contribution, please put 0 in the appropriate section.
5.
Record the number of hours of leave offered in each category, annual leave, sick leave,
and holidays. If any of these categories of leave is not offered as an employer
contribution, please put 0 in the appropriate section.
6.
If your organization contributes to additional benefits, please list them in the section
entitled “Other Fringe Benefits.” If the benefit is calculated as a percentage of salary,
please note the percentage. If it is a flat monthly or annual amount, please note the
amount and the basis for calculation (e.g., 9 months, 12 months, once annually).
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Instructions for Completing the Wage Comparability Survey
YOUR ORGANIZATION’S CONTACT INFORMATION
While you have every assurance that this information will be maintained in strictest confidence, it may be
necessary for us to contact you to clarify items or ask questions about the information you provide. So
that we can do this, we ask that you provide on the last page of the survey form a contact person and
his/her phone number, and/or email address.
MAILING ADDRESS
Please send your completed survey form to the address. If you have questions regarding the completion
of the survey or would like to complete the survey, but need a bit more time to respond, please contact
name, phone (xxx) xxx-xxxx, email
Name and Title
Agency Name
Street Address or P. O. Box
City, State, Zip Code
THANK YOU FOR YOUR PARTICIPATION!
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Instructions for Completing the Wage Comparability Survey
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