Party Planning Form

Party Planning
Form * [email protected]
Please fill out the sections that apply to what you need and Email the form to
[email protected]
Date of event
Time of the event
Type of event
Age Range
Event Budget
Event location
Phone number
Number of guests (adults / Kids)
We love to help! Please let us know if you need us to take over:
Rental supplies
No, I have already the decorations
Yes, Theme:
No, I have my own Chairs / Tables
Set -Up:
Goody Bags:
No, I will provide
Clean Up
No, I will set up
Yes, Qty:
No, I Clean up
Face Painting
Cake Fillings
Cake Flavors
For pick-up
For delivery
Dark chocolate
Strawberry mousse
Red velvet
Lemon curd
Cream cheese
Cake Frosting
Cake Size, Shape, and Pricing
Vanilla buttercream
Round 6" Serves up to 8
Chocolate buttercream
Round 9" Serves up to 16
Whipped cream
Square 1/6 Sheet Serves up to 4
Cream cheese
Square 2/3 Sheet Serves up to 16
Strawberry buttercream
Rectangle 1/4 Sheet Serves up to 6
Rectangle 1/3 Sheet Serves up to 8
Rectangle 1/2 SheetServes up to 12
Rectangle Full Sheet Serves up to 24
Cake inscription and color of writing
Toppings and special decoration requests
If you have a picture of the cake you like please attach it
Select File
Organic Kids Party Planning Policies
* Party dates are generally available Friday late afternoons, Saturdays and Sundays during the school year, and
any day during school holidays and the summer months.
* After reserving a party date, you must submit a completed Organic Kids Party Contract and a deposit for at
least $225 or 50% of the party total. DEPOSITS are NON-REFUNDABLE (See contract for payment details.
We cannot accept party contracts without the required deposit!)
* We will call you upon receipt of your contract and deposit to confirm the reservation.
Party contracts received less than two weeks before a reserved party date may still be able to be
* Cancellations of reserved party dates: If you have reserved a party date but have not yet sent in
your party contract and deposit, and another parent expresses interest in the same date, we will
notify you of the situation and give you “first option” to submit your contract and deposit. Process is as
follows: 1 month before your party date: You will have 3 business days to submit your contract and deposit,
after which we will offer the date to the other parent. Less than 1 month before your party date : You will
have 48 hours to submit your contract and deposit before losing priority. Once the date is offered to both
parents, it is first contracted, first scheduled!
* Changes to contracted party information: Notify us ASAP if there are any changes to your party as outlined
in your party contract (i.e. number of children expected, party time, hours requested,
location, etc.) The sooner you notify us of a change, the more likely it is we can accommodate it.
Please note: We may not be able to accommodate party date, time and length changes, regardless of when they
are requested. As well, we may not be able to provide the agreed upon craft/favor if the guest count is
increased from the original estimate.
* We will make one home visit to discuss and finalize plans and to decide the best places to place our equipment
and arrange for activities.
* You may change your total number of expected children with us up to the Tuesday before the party. We
realize that getting confirmation for all of the attendees can be difficult at times but in order to have your
party packaged and prepared to deliver we MUST have a final tally the Tuesday before the party date (for
Saturday and Sunday parties…days are adjusted for week day parties). If the number must be changed there will
be an add-on price per child, usually $25/child. We recommend including the children that have not RSVP’d and
you feel strongly will come.
* Please submit the balance of your bill when our staff arrives to set up for the party. You should
write a check for the balance, due to our staff, made out to Organic Kids LLC.
* Tipping: Our helpers are paid for the job that they do BUT you are welcome to tip them for
exceptional service.
We thank you for the chance to make your child’s birthday the ABSOLUTE most joyful experience
that it can be for her or him.
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