Introduction to email Workshop Using Yahoo.ca Handout

Introduction to email
Workshop
Using Yahoo.ca
Handout
GETTING STARTED ...................................................................................................... 1
PREREQUISITES ................................................................................................................ 1
WHAT YOU WILL LEARN................................................................................................... 1
WEB BASED EMAIL ...................................................................................................... 1
CREATING AND USING A YAHOO.CA EMAIL ACCOUNT ................................. 2
CREATE A YAHOO.CA EMAIL ACCOUNT ........................................................................... 2
USE YOUR EMAIL ACCOUNT ............................................................................................. 3
Login to your email account ....................................................................................... 3
Read your email messages .......................................................................................... 3
Write and send an email message............................................................................... 4
Send and open email attachments............................................................................... 6
Delete email messages ................................................................................................ 8
Block unwanted email messages................................................................................. 9
VIRUS SAFETY ISSUES .................................................................................................... 11
Yahoo email virus scanner........................................................................................ 11
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Handout
Workshop
Introduction to email
Using Yahoo.ca
Getting Started
Prerequisites
You must be familiar with the basics of:
• Computer operations such as using the mouse and the keyboard
• Microsoft Windows
• Internet and the World Wide Web
Please let the instructor know if you do not meet the prerequisites.
What you will learn
•
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Create an email account using
Yahoo.ca
Access your new email account
•
Open and read email messages
•
Write an email message
Send email messages
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•
•
•
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Send and open attachments
Delete email messages
Understand email virus safety
Block unwanted email messages
Web based email
There are two kinds of email accounts: web based and non-web based. A non-web based email
account is provided by an Internet Service Provider (ISP) such as the Sympatico service from
Bell Canada and is usually only accessible from your own home computer. You must have an
account with this ISP to have this type of email account.
A Web based email account can be used by anyone who has access to a computer and the
Internet. Web based email is provided by many different companies. Below is a list of different
companies offering free email services. The Millennium Learning Centres has a partnership with
National Capital Freenet www.ncf.ca (an Ottawa non-profit organization)
www.mail.com
www.hotmail.com
www.gosympatico.ca
www.canada.com/email/
www.yahoo.ca
For this particular workshop you will be learning how to create an account and use Yahoo.ca’s
email services.
Millennium Learning Centres (MLC) has developed this workshop material. The material is being
distributed under the Open Content Licence, which can be found at http://opencontent.org. You are
welcome to use the material but please acknowledge that it was developed by MLC and indicate any
changes you make on the material.
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Handout
Workshop
Introduction to email
Using Yahoo.ca
Creating and using a Yahoo.ca email account
Yahoo.ca is one the most popular free Canadian online email services.
With Yahoo.ca you have access to your email from any computer in the world that is
connected to the Internet. It includes great features such as:
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6MB of email storage (space in your account to store emails)
SPAMGUARD™, which is a Yahoo proprietary system, intended to reduce the
amount of junk mail you receive in your email inbox
A virus scanner
A file viewer that enables users to preview attachments they have received
without having to download the file
120 days of inactive use
Note. Make sure to login and use your email account before the end of the 120 inactive
days. Yahoo deletes accounts that have not been used for 120 days. Also, it is important
to keep in mind that since Yahoo.ca is Web based, its features, services and look will
change over time. This workshop was developed in January 2003.
Create a Yahoo.ca email account
1. Open Internet Explorer or Netscape Internet browser
2. Type the Web site address www.yahoo.ca in the Internet browser’s address bar
3. Click on the little mail icon at
the top right of the Web page
4. You should now be on the
Welcome to Yahoo! Canada
Mail Web page
5. Click on Sign up now
6. Read the Terms of Service and click I accept if
you want to continue with the creation of a
Yahoo.ca email account
7. Fill in the registration form by carefully
following the instructions in the right hand side
column
8. Remember to write down or note the ID and
Password you have created
9. Click ►Submit This Form at the bottom of
the registration form
10. Take note of your Yahoo.ca ID from the confirmation page
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Handout
Workshop
Introduction to email
Using Yahoo.ca
You now have an email address with Yahoo.ca. Your ID is the first part of your email
address. Your email address could be something like [email protected] The first part
“mlc”, which is what you chose to call yourself, is also your Yahoo ID. The second part
“@yahoo.ca” is the name of the Web mail service being used. Notice that an @ sign
separates your ID or name from the name of the Web mail services.
Please close the Web browser so you can open a new Yahoo Web page for the next
exercise.
Use your email account
Login to your email account
1. Open Internet Explorer or Netscape Internet browser
2. Type the Web site address www.yahoo.ca in the Internet browser’s address bar
3. Click on the little mail icon at the
top right of the Web page
4. Type in your new user ID and
Password (you have created in
the previous exercise) in the Existing Yahoo! users
box
5. Click ►Sign In
If all of the information you have provided is correct, you
will be welcomed to your new email account.
If some of the information you provided is not correct, Yahoo might ask you to verify the
information before activating your account. Follow the instructions given by Yahoo and
you should be able to access your new Yahoo account in no time.
Read your email messages
You are now able to read your email messages. You should have a message from Yahoo
that you can read.
To read a new email message:
1. Click ►Check Mail at the top on the left hand
side of your mailbox. This will bring you to the
Inbox.
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Handout
Workshop
Introduction to email
Using Yahoo.ca
In the Inbox, you will find information such as:
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Who sent you the email under Sender
What the subject of the email is under
Subject
The date the email was sent on under Date
The size of the email message under Size
2. Click on the subject of the message you would like to read
This is what an opened email message looks like.
After you have read the message, you can choose to either:
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Click ►Reply to send a reply to the sender
Click ►Forward to forward the message to
someone else
Click ►Delete to delete the message
Leave it there for now
3. Click ►Back to Messages
You should now be back in your Inbox. Once you have read a message, the message's
subject line will no longer appear in bold font in your list of messages. Only the subject
lines of your unread messages will appear in bold.
Write and send an email message
You can go back to your emails by clicking on the Mail button in the top
left corner of your Yahoo email account page.
You are now able to write and send email messages.
1. Click on the Compose button to begin
composing a message
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Handout
Workshop
Introduction to email
Using Yahoo.ca
2. Type the recipient's email address in the To: field
(an email address could be something like
[email protected])
To send your message to more than one person, add additional email addresses in the
"To:" field separated by commas (,).
3. Type the subject of your message in the
Subject field
4. Type your message in the large text box
Check the spelling of your message:
1. Click on the Spell Check button at the bottom of the email window
If you do not have any misspelled words, you will receive a message saying, “No
misspelled words found”
Any words that may be misspelled will appear in red on your screen. The spell checker
will give you suggestions of correctly spelt words.
2. Select the word that you initially meant to type
3. Click on the Change button
4. Click on the Ignore button if the spelling is right but
the spell checker does not recognize the word (i.e.
foreign language words)
A notice box will appear letting you know when the spell check is complete.
5. Click on the Edit Your Message button at the bottom of the page to return to the
Compose Mail window when you are finished checking your spelling.
Keep this message open for the next exercise.
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Handout
Workshop
Introduction to email
Using Yahoo.ca
Send and open email attachments
You can send pictures, documents or files as attachments with your email messages.
You can also open and view attachments that are sent to you.
Attach a file to your email message:
To send files (documents, pictures, etc) to other people,
you must “attach” them to an email message.
1. Click ►Attach Files
2. Click ►Browse
A Choose File window will appear letting you select a file
to attach
3. Click on the arrow from the Look in box
4. Select a picture, a document or a file from your
diskette (3 1/2 Floppy A: drive) or from the
computer in My Documents
5. Click ►Open in the left corner at the bottom of the
choose file window to attach the document, the
picture or the file
You will be sent back to the Attach Files window. You should see the selected file in
the File 1 box.
6. Click ►Attach Files
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Introduction to email
Using Yahoo.ca
You will receive a Files Attached confirmation.
7. Click ►Done if you do not want to attach any more files
This will bring you back to the Compose window. Notice
that the name of your file is now showing under
Attachments: [Attach Files].
8. Take one last look and make sure you have not forgotten anything
9. Click ►Send, once you are ready to send your email
You will receive a confirmation that your email has been
sent.
Open and view an email attachment:
To open and view an attachment that someone has sent you:
1. Click ►Check Mail at the top on the left
hand side of your mailbox. This will
bring you to the Inbox.
2. Click on the subject of the message you
would like to read to open this message
If there is an attachment, there will be a little paper clip on the subject line of the
message.
3. Click on the paper clip to view the
attachment
4. Click on Download File at the bottom of the
page
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Handout
Workshop
Introduction to email
Using Yahoo.ca
5. Click Open in the File Download box
This will start a program on the computer that will allow you to view the attachment.
You should now be able to view your email attachments.
Note. If the computer does not have the necessary program to open your attachment, it
will send you a notice. You may not be able to view that specific attachment. It will
have to be resent to you in a program that the computer can recognize.
Delete email messages
It is best not to open unsolicited emails because you could be accessing a service you do
not want. You can delete a message without ever opening it or you can choose to delete
an email that you have read and do not wish to keep. It is recommended to delete old
email messages once in a while since space to store your emails in a free Web mail
account is restricted.
Delete an unwanted email without opening it
1. Click ►Check Mail
2. Click in the little check box beside the email
message you do not want to open
3. Click ►Delete
Delete a message after reading it
1. Click ►Check Mail
2. Click on the subject of the message you would
like to read
3. Read your message
4. Click ►Back to Messages
5. Click in the little check box beside the email
message
6. Click ►Delete
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Handout
Workshop
Introduction to email
Using Yahoo.ca
Block unwanted email messages
Yahoo’s Bulk mail folder
From time to time, you will receive junk mail. Junk mail
is unsolicited and unwanted mail. Yahoo has already
created a folder were it automatically sends any
unsolicited emails. This is called the Bulk folder. If
Yahoo suspects that an unsolicited email is being sent to
you, it will send it directly to the Bulk folder. This is
their SpamGuard system that can be turned ON or OFF.
You can turn SpamGuard ON or OFF:
1. Open the Bulk mail folder and click on ON or OFF.
You will need to check the Bulk folder to make sure that you do not have good emails in
there because sometimes errors can occur and your wanted emails could end up in the
Bulk folder. Make sure to delete the emails in your Bulk folder periodically because it is
taking up space in your email account.
You may still receive unwanted emails in your Inbox but you can choose to block any
emails from any sender from reaching your email Inbox again.
If you receive an unwanted email
1. Go through steps 1 and 2 of Read your email messages
If it is junk mail (Spam) and you do not wish to receive any emails from this sender
again:
2. Click on This is Spam in your email
message
3. Click in the little box beside Block Address and Report Message in the This is
Spam window
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Handout
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Introduction to email
Using Yahoo.ca
This will send a message to Yahoo saying that
this particular email address is junk mail
(Spam).
4. Click ►Continue
This will bring you back to your inbox and a message saying that you have blocked a
certain sender from sending you emails.
You can always remove this sender from your blocked list in case you made a mistake.
1. Click on the Blocked Addresses link in the
message box
2. Select the email addresses your wish to remove
from your Remove Block list
You will receive a message telling you that you have removed a certain email address
from your block emails list.
Make valid emails come in the Inbox folder instead of the Bulk folder
If you find an email in your Bulk folder that you actually want to receive in your Inbox,
you can let Yahoo know that you want this kind of email to go to your Inbox.
1. Click ►Check Mail at the top on the left hand side of your
mailbox. This will bring you to the Inbox.
2. Click ►on the Bulk folder link on the left of your email box
3. Click and open from your Bulk email folder the email message you wish to send
to your Inbox
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Handout
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Introduction to email
Using Yahoo.ca
4. Click on the This is not spam link inside the email message
This will bring up a This is not Spam message box.
5. Click and place a check mark in Report
Message to yahoo and in Create Filter
to send this email message to your
Inbox from now on
6. Click ► Continue
This will bring you back to your Bulk email folder.
Virus safety issues
Email viruses move around in email messages, and they usually replicate by
automatically mailing themselves to dozens of people. To avoid a virus, never open an email attachment from someone you don’t know. Do not give away your e-mail address to
people you don’t know.
Yahoo email virus scanner
Yahoo’s email virus scanner automatically
scans all outgoing e-mail file attachments.
You can also choose to scan incoming email file attachments by clicking on the
Scan with Norton Antivirus feature.
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