Document 1520

Rulebook
2014 Penn State IFC/Panhellenic Dance Marathon
THE PENNSYLVANIA STATE UNIVERSITY
IFC/PANHELLENIC DANCE MARATHON
2014 RULEBOOK 1
Rulebook
2014 Penn State IFC/Panhellenic Dance Marathon
PENN STATE IFC/PANHELLENIC DANCE MARATHON:
AN INTRODUCTION 1972, 14-year old Christopher R. Millard wrote an essay that symbolized his battle with cancer. The
essay, entitled The Four Diamonds, spoke of the four qualities, courage, wisdom, honesty, and strength,
which were vital to his fight.
Shortly after losing his battle to cancer, Christopher’s parents, Charles and Irma Millard, established The
Four Diamonds Fund. The Fund exists to ease the financial burden on families whose children receive
treatment at the Penn State Children’s Hospital at the Hershey Medical Center. In addition to providing
direct assistance to families, The Fund provides money for clinical, educational, and research programs
relating to childhood cancer.
The Interfraternity Council’s (IFC) Dance Marathon began in 1973. In 1977, THON began its relationship
with The Four Diamonds Fund with the Panhellenic Council joining IFC as a co-sponsor in 1989. To date,
THON has contributed more than $101 million to help support the families and
children. Officially recognized as the largest student-run philanthropy in the world,
THON contributed 95.89% of its total funds raised in the 2012-2013 fiscal year
directly to the Four Diamonds Fund.
What makes THON special is not the money itself, but the reason for
which those funds are raised. THON provides help to countless
families while instilling a sense of hope and confidence in all of the
children that The Fund supports. With the continued effort and
dedication of all those involved, that sense of hope continues to rise to
unprecedented levels.
Each year, more than 15,000 students contribute their time and
effort to raise money through solicitations and sponsorships.
The dedication and hard work of each student culminates in
one weekend in February: THON. More than 700 students
dance continuously for 46 hours, without sitting or sleeping, to
show their support for the families of children with cancer. Despite the obvious physical pains each
dancer endures, it is frequently described as one of the most rewarding experiences of their lives. In the
words of former Penn State University president, Bryce Jordan, “It is an act of pure unselfishness.”
“By now, the once clear path had disappeared…Millard struggled a
few feet higher and he knew not all was lost…shortly after, he
looked directly upon the tree of life…and the joy of the precious
fruit had freed him of the mountain’s fearful curses.”
--Christopher Millard
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Welcome to THON 2014! The THON Rulebook is your resource for everything regarding dates, policies,
and regulations of the Penn State IFC/Panhellenic Dance Marathon – the largest student-run philanthropy
in the world. Answers to questions concerning fundraising, dancer requirements, event access, and much
more can be found here. Keep in mind that this rulebook includes changes to the rules and regulations
from years past, so it is essential that the THON 2014 Rulebook, rather than past rulebooks, be read
cover-to-cover and consulted for any policy inquiries.
A number of sections in particular have been added and/or updated for your convenience. These sections
include but are not limited to:
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Volunteer Involvement
Implementation of New Penalty System
Merchandise Regulations
Fundraising Improvements
Canvassing Requirements
Executive Contact Information
Vehicle Codes
Codes of Conduct for THON Volunteers
Fundraising Safety Workshop Information
A list of Important Dates for THON Chairs
And much more…
On behalf of the THON 2014 Executive Committee, we would like to thank you for your tireless effort and
dedication to this cause. Please do not hesitate to contact us if you have any questions. Additionally, we
invite you to visit www.thon.org for contact information, event dates, Committee information, and
important documents.
THON 2014 promises to be a rewarding and successful chapter in the longstanding tradition of Penn
State IFC/Panhellenic Dance Marathon. Thank you for being an integral part of this remarkable cause!
In the spirit of THON…
For The Kids,
Janine Patton
Penn State IFC/Panhellenic Dance Marathon
2014 Rules & Regulations Director
[email protected]
1-800-392-THON (8466)
Ryan Patrick
Penn State IFC/Panhellenic Dance Marathon
2014 Executive Director
[email protected]
1-800-392-THON (8466)
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THON 2014 CONTACT LIST
This rulebook should answer most questions regarding anything relating to THON. If any rule is
unclear or requires further explanation, please contact the Rules & Regulations Director, Janine
Patton ([email protected]). For any general THON information or questions, please
contact the THON Office. The Executive Committee can be contacted at the information listed
below.
GENERAL THON INFORMATION/QUESTIONS:
THON office:
Phone:
Web Site:
210 HUB University Park, PA 16802
814-865-0510 or 1-800-392-THON
www.THON.org
EXECUTIVE COMMITTEE EMAIL LIST
Position
Name
Email
Executive Director
Ryan Patrick
[email protected]
Communications
Kelly Tompeck
[email protected]
Donor and Alumni Relations
Dom Mirabile
[email protected]
Entertainment
Kristen Toole
[email protected]
Family Relations
Dylan Miller
[email protected]
Finance
Alex Snopko
[email protected]
Hospitality
Megan Renaut
[email protected]
Merchandise
Tom Bremer
[email protected]
Morale
Brian Dunn
[email protected]
OPPerations
Mac Weiler
[email protected]
Public Relations
Dana Giacobello
[email protected]
Rules & Regulations
Janine Patton
[email protected]
Special Events
Jess Steciw
[email protected]
Supply Logistics
Jenna Charles
[email protected]
Technology
Pat Lafferty
[email protected]
THON Advisor
Darcy Rameker
[email protected]
THON Advisor
Jenn Mallen
[email protected]
*Other information regarding Committees and all THON documents can be found at:
www.THON.org.
**Secure donations can be made at: www.THON.org
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Table of Contents
1.0 NOTE OF REGULATORY COMPLIANCE ......................................................................... 6
1.3. FUNDRAISING ORGANIZATION REQUIREMENTS ..................................................... 6
1.4. VOLUNTEER REQUIREMENTS ............................................................................................. 7
1.5. THON CHAIR REQUIREMENTS ........................................................................................... 8
1.6. FOUR DIAMONDS RECYCLING EFFORT REGULATIONS (4DRE) .......................................... 11
1.7. ETHICAL CONSIDERATIONS .............................................................................................. 12
1.8. INTERACTION WITH MINORS ............................................................................................. 12
2.0 FUNDRAISING ................................................................................................................. 13
2.1. FORCED FUNDRAISING .............................................................................................. 13
2.2. METHODS OF FUNDRAISING ..................................................................................... 14
2.3. COMMONWEALTH CAMPUS REGULATIONS ............................................................ 33
2.4. STATEMENT OF FINANCIAL INTEGRITY .............................................................................. 36
3.0 MERCHANDISE ................................................................................................................ 37
3.2. PROCESS OF ORDERING MERCHANDISE ................................................................ 37
3.3. COPYRIGHT INFRINGEMENTS ................................................................................... 39
3.4. DISTRIBUTING MERCHANDISE .................................................................................. 39
3.5. PENALTIES FOR MERCHANDISE MISCONDUCT ...................................................... 40
4.0 THON EVENTS ................................................................................................................. 41
4.1. HERSHEY TRIPS .............................................................................................................. 41
4.2. ADOPT-A-FAMILY INFORMATION ............................................................................... 43
5.0 DANCER INFORMATION ................................................................................................. 48
5.1. DANCER CLASSIFICATIONS .............................................................................................. 48
5.2. NUMBER OF DANCER COUPLES ........................................................................................ 48
5.3. THON VOLUNTEERS DANCING......................................................................................... 49
5.4. GUIDELINES FOR DANCER REGISTRATION ............................................................. 50
5.5. THE LOTTERY SYSTEM ............................................................................................... 52
5.6. DANCER TIMELINE ...................................................................................................... 52
6.0 THON WEEKEND INFORMATION .................................................................................. 53
6.1. THON CHAIR RESPONSIBILITY ......................................................................................... 53
6.2. THON 2014 ORGANIZATIONAL PASSES .................................................................... 53
6.3. PASS REQUIREMENTS AND INFORMATION ............................................................. 54
6.4. ORGANIZATIONAL TOTAL RECOGNITION CRITERIA ............................................... 56
6.5. GENERAL THON WEEKEND RULES ........................................................................... 56
6.6. PASS SYSTEM RULES ..................................................................................................... 59
7.0 CODE OF CONDUCT ....................................................................................................... 60
7.1. EXPECTATIONS OF THON VOLUNTEERS........................................................................... 60
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7.2. PROTOCOL FOR REMOVAL OF THON VOLUNTEERS .......................................................... 60
APPENDIX A TAX-ID INFORMATION ...................................................................................... 61
APPENDIX B – VEHICLE CODES ............................................................................................ 62
APPENDIX C – TRAVEL SAFETY AND GUIDELINES ............................................................ 66
APPENDIX D – IMPORTANT DATES ....................................................................................... 69
1.0
NOTE OF REGULATORY COMPLIANCE 1.1. The rules in this book are set in order to facilitate your organization’s success, thus
making THON a more successful event for all. These rules are implemented to ensure
the integrity of THON while setting fair standards for all fundraising organizations.
Above all, THON is a philanthropic event, not a competition, and all money raised is for
the aid of the children and their families. Your cooperation with all the guidelines
outlined in the Rulebook is appreciated. Remember, it is For The Kids!
1.2. Any individual or organization suspected of being in violation of these rules will be
subject to investigation by the Executive Committee. All evidence will be presented to
the Executive Committee and a fair and speedy judgment will be reached. If the
organization is found in violation of these rules, it will be assessed with a penalty
proportionate to the severity of the violation.
1.2.1. PLEASE NOTE: The 2014 Rulebook is subject to changes and revisions at any
time at the discretion of the Executive Committee and in the best interest of THON
as a philanthropic organization benefiting the Four Diamonds Fund.
1.3. FUNDRAISING ORGANIZATION REQUIREMENTS
1.3.1. All THON student organizations must be recognized by The Pennsylvania State
University. This rule does not apply to Independent Dancer Couples.
1.3.2. To start the process of becoming a recognized student organization, please
report to the Student Activities office in 209 HUB. Once the steps have been taken
to be recognized by the University, the organization may register in the THON
Office at 210 HUB for THON fundraising organization status.
1.3.3. Organizations must complete all steps of the process before participating in any
THON fundraising activities. To verify Penn State student organization status,
please visit clubs.psu.edu or confirm with a staff member in 209 HUB.
1.3.4. PLEASE NOTE: NO ORGANIZATION MAY USE THON’S NAME IN
ASSOCIATION WITH ITS OWN FUNDRAISING ORGANIZATION NAME IN ANY
FORM OF MEDIA. For example, an organization MAY say they are “Organization
X Benefiting THON,” or “Organization X FTK,” but they may NOT say they’re
“Organization X THON” Acceptable use of THON’s name when coupled with a
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student organization name is allowed on merchandise after permission has been
granted by the Merchandise Director. Please see Section 3.0 for more information.
1.3.4.1.
PLEASE NOTE: These rules apply to organization’s social media and
email accounts as well. No organization may use THON’s name in its own
social media or email account. For example, an organization MAY be
[email protected] but they may NOT be
[email protected]
1.3.4.2.
Facebook, Twitter, YouTube, and Reddit pages MAY be “Organization X
FTK”, but they may NOT be “Organization X THON” or “Organization X
Benefiting THON”.
1.3.4.2.1.
Organization X Benefiting THON IS an appropriate email
signature, an appropriate title of an alternative fundraiser, and an
appropriate description of an organization’s mission.
1.3.4.2.2.
All organizations found in violation of this rule will first receive a
warning from the Public Relations Committee. Should the organization
continue to use illegal naming, there will be a 5% deduction in the
organization’s THON 2014 total. Final assessment of penalties will be at
the discretion of the Executive Committee.
1.3.4.3.
NO organizations may participate in “Twitterthons”, “Like Drives” or
similar types of online fundraising through social media. This applies to any
official organization social media accounts.
1.3.4.3.1.
Organizations cannot endorse or publicize other
“Twitterthons”, “Like Drives” or similar type of fundraising.
1.3.4.3.2.
All organizations found engaging in these activities will forfeit
100% of the funds raised from the occasion. Final assessment of
penalties will be at the discretion of the Executive Committee.
1.3.4.4.
No organization may use any footage that is used in any THON video for
their video.
1.3.4.5.
Please contact the Public Relations Director, Dana Giacobello
([email protected]) with any questions.
1.4. Volunteer Requirements 1.4.1. THON is a student-run philanthropy. Therefore, all student volunteers, Directors,
Captains, Committee Members, organization chairs, and dancers must either be full
or part-time undergraduate or graduate Penn State students, students on a
registered Internship/Co-op/Foreign Study assignment recognized by the
Pennsylvania State University within the academic year, August 2013 until May
2014, or an alumni member of Dance Marathon Alumni Interest Group (Dance
Marathon AIG).
1.4.2. Graduate students are permitted to partake in the following: form an organization,
participate as a member of an organization, and fundraise as a member of an
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Independent Dancer Couple. They may NOT apply for Captain or Committee
Member positions.
1.4.3. Any individual who has a student teaching assignment within Centre County is
eligible to apply for any THON 2014 Captain and Committee Member Position.
1.4.4. Any individual who has a student teaching assignment outside of Centre County
during the fall of 2013 is not eligible to apply for any THON 2014 Captain or
Committee Member position (See1.4.9).
1.4.5. Any individual who has a student teaching assignment outside of Centre County
during the spring of 2014 is eligible to apply to be a THON 2014 Special Events
Captain, Special Events Committee Member or a Donor and Alumni Relations
Committee Member only.
1.4.6. Any individual who plans to study abroad during the fall of 2013 is not eligible to
apply for any THON 2014 Captain or Committee Member position (See1.4.9).
1.4.7. Any individual who plans to study abroad during the spring of 2014 is eligible to
apply to be a Special Events Captain, Special Events Committee Member or a
Donor and Alumni Relations Committee Member only.
1.4.8. Any individual who will be an undergraduate student during the 2014-2015
school year, and is in accordance with the above stipulations during the 2014-2015
academic year, is eligible to apply for any THON 2015 Spring Captain position.
1.4.9. These rules do not apply to fundraising organization involvement. Those not
eligible for a THON Committee position are encouraged to join a fundraising
organization.
1.4.10. *Enrollment may be subject to verification at any time. If you have any
questions or concerns regarding fundraising organization or volunteer
requirements, please contact Communications Director, Kelly Tompeck
([email protected]).
1.5. THON Chair Requirements 1.5.1. The following requirements are set forth by the Executive Committee and
must be met by all THON Chairs. Any deadlines provided by a THON Captain
as your liaison must also be met. The Executive Committee has the right to
issue new dates aside from the ones presented below and will have them
communicated to the fundraising organization through the liaison.
1.5.2. Statement of Rule Awareness and Compliance (SORAAC)
1.5.2.1.
The SORAAC must be signed before participating in any fundraising
activities.
1.5.2.2.
All THON Chairs of registered organizations or Independent Dancer
Couples must pass a quiz based on content from the THON 2014 Rulebook
which will submit a digitally signed SORAAC before participating in any
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fundraising activities. This can be completed on THINK (www.think.psu.edu).
This form MUST be signed prior to any fundraising activity.
1.5.2.3.
The SORAAC states that each THON Chair has read the Rulebook and
will make every attempt to ensure that its organization follows the stated rules.
1.5.2.4.
Any organization that fails to complete this form will have half of the
funds raised prior to turning in the form deducted from its organization’s
total. Final assessment of penalties is at the discretion of the Executive
Committee.
1.5.3. THON Chair Workshop Sessions
1.5.3.1.
THON Chair Workshops: September 17, 2013 AND January 28, 2014.
1.5.3.2.
**These events are mandatory for all THON Chairs and Independent
Dancer Couples attending the University Park campus. If a THON Chair is
unable to attend a Workshop, an alternate member of the student organization
must take his or her place. NOTE: THON Chairs representing Commonwealth
Campuses will have the opportunity to receive information addressed at
THON Chair Workshops during CCSG Council Weekends.
1.5.3.2.1.
If no alternate member attends these workshops, the
organization will lose two (2) floor passes for THON Weekend. Floor
passes can be regained if the THON Chair meets with his or her
Communications liaison by the following dates.
1.5.3.2.1.1.
If you missed Workshop #1 - you must meet with your
Communications Liaison by November 12, 2013.
1.5.3.2.1.2.
If you missed Workshop #2 – you must meet with your
Communications Liaison by February 7, 2014.
1.5.4. Monthly Fundraising Reports
1.5.4.1.
Monthly Organization Fundraising Reports (these are NOT Family
Relations Bi-Weekly Reports) – These are mandatory reports that must be
completed by at least one of the organization’s THON Chairs. These reports
will be available on THINK and reviewed by your Communications and Donor
and Alumni Relations Liaisons. The deadlines and penalties/incentives are
listed below:
1.5.4.2.
Deadlines:
1.5.4.2.1.
September Fundraising Report – Due October 1, 2013 by
11:59pm*
1.5.4.2.2.
October Fundraising Report – Due November 1, 2013 by 11:59pm
1.5.4.2.3.
November Fundraising Report – Due December 1, 2013 by
11:59pm
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1.5.4.2.4.
December Fundraising Report – Due January 1, 2014 by 11:59pm
1.5.4.2.5.
January Fundraising Report – Due February 1, 2014 by 11:59pm
1.5.4.2.5.1.
*The September Fundraising Report will have a 24-hour
window period following the deadline when the report will still be
accepted as on time. This window period will only occur for the
September report. All other reports will be held to their hard
deadline with no exceptions.
1.5.4.3.
Penalties & Incentives:
1.5.4.3.1.
Complete 5/5 Reports – Organization is entered into a lottery to
win one 42-hour pass for THON 2014
1.5.4.3.2.
Complete 4/5 Reports – No penalty
1.5.4.3.3.
Complete 3/5 Reports – Loss of one General Pass for THON
2014
1.5.4.3.4.
Complete 2/5 Reports – Loss of two General Passes for THON
2014
1.5.4.3.5.
Complete 1/5 Reports – 5% reduction in organization’s THON
2014 total
1.5.4.3.6.
Complete 0/5 Reports – Loss of one dancer couple for THON
2014
1.5.5. Adopt-A-Family (AAF) Program
1.5.5.1.
Participation in the Adopt-A-Family (AAF) program is optional. In order to
participate, the following requirements must be fulfilled:
1.5.5.1.1.
Complete Applications by Friday, September 27, 2013, at 5pm.
Application can be found on THINK (www.think.psu.edu)
1.5.5.1.2.
Attend the following workshops:
1.5.5.1.2.1.1.1.1.
AAF Workshop #1 – Thursday, September
19, 2013
1.5.5.1.2.1.1.1.2.
AAF Workshop #2 – Thursday, October 3,
2013
1.5.5.1.2.1.1.1.3.
AAF Workshop #3 – Tuesday, November
12 - Thursday, November 14, 2013 (organizations
are only required to attend one night of the three)
1.5.5.1.2.1.1.1.4.
AAF Workshop #4 – Thursday, January
23, 2014
1.5.5.1.3.
Complete the bi-weekly Family Relations Report
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1.5.5.1.3.1.
A Family Relations AAF Liaison will provide schedule of
report deadlines.
1.5.5.2.
If you have any questions regarding the Adopt-A-Family program, please
contact Family Relations Director, Dylan Miller ([email protected]).
1.5.6. Organization Info Sessions
1.5.6.1.
Organization may hold information sessions for themselves as an
organization benefitting THON.
1.5.6.2.
These events should be named “Organization X Benefitting THON
Information Session” and not “THON Information Session.”
1.6. Four Diamonds Recycling Effort Regulations (4DRE) 1.6.1. The mission of the Four Diamonds Recycling Effort is to spread environmental
awareness while fundraising for the Penn State IFC/Panhellenic Dance Marathon.
1.6.1.1.
Organizations, Commonwealth Campuses, and THON Committees are
encouraged to participate.
1.6.1.2.
All participants must register on THINK in order to receive a 4DRE
number and to be considered for incentive shifts THON weekend.
1.6.2. Bag Collection
1.6.2.1.
Bags should only be dropped off in the designated 4DRE collection sites
listed below.
1.6.2.1.1.
Brill Hall (Eastview Terrace), Nittany Hall, Warring Commons
(West Halls), Hastings Hall (East Halls), Hammond Building.
1.6.2.1.2.
1.6.2.2.
Signs will be located near dumpsters for recycling drop offs.
Only official 4DRE bags are valid for submission.
1.6.2.3.
Bag will only be credited towards your organization or committee if your
4DRE number is clearly printed on the bag.
1.6.2.4.
A bag may only contain plastics or aluminum cans, not a mix of both.
1.6.2.4.1.
Plastic and aluminum bottles should not be crushed and
absolutely MAY NOT be broken.
1.6.2.4.2.
Plastics must be #1-7 type plastics.
1.6.2.5.
Recycling should NEVER be taken from residence halls or campus
buildings. If this is discovered, your organization will be disqualified and will
not receive any incentive for THON weekend.
1.6.3. Incentives
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1.6.3.1.
Incentives for the most bags submitted for Committees, Organizations,
Commonwealth Campuses, and Greek Pairs will be awarded. There will be
one winner per category.
1.6.3.2.
Each winner will receive one of several different prizes including but not
limited to, Slides of Strength Pass, Line Dance on stage or serving a family
meal during THON Weekend. Distribution of prizes is up to the discretion of
the OPPerations Director and the 4DRE Captain.
1.7. Ethical Considerations 1.7.1. All organizations that choose to participate in any fundraising activities are
expected to make the appropriate arrangements to cover expenses. Organizations
are encouraged to keep expenses to a minimum. The Executive Committee does
not condone using money from any solicitation method to pay for gas, food,
or any other related costs. Canister solicitation funds used to pay for any trip
or organization expense is strictly prohibited. The goal of each group should
be to maximize its contribution to The Four Diamonds Fund; the more money
raised, the more money will be available to assist the children and their families
who benefit from The Four Diamonds Fund. The members of the organization
should exercise caution to prevent abuses. Any activity or event that is meant to
support THON must remain appropriate for a THON family to witness at all times.
1.7.2. Any organization found to be using money from solicitation to cover
expenses will incur a 10% deduction in their THON 2014 total. Final
assessment of penalties is at the discretion of the Executive Committee.
1.8. Interaction with Minors 1.8.1. Penn State Dance Marathon will act in accordance to the policies set in place for
Minors involved in University-Sponsored Programs (Reference University Policy
AD39 for more information).
1.8.2. All acting Family Relations THON Chairs and/or Primary THON Chairs who have
direct contact with minors are required to attend a mandatory training session,
which will be included during AAF Workshop #2. This Training Workshop will
include information about responsibilities and expectations, policies, procedures,
enforcement, appropriate crisis/emergency responses, and safety and security
precautions when interacting with the Four Diamonds minors. A sponsoring
organization, committee, volunteer, or student interacting with a minor in the THON
setting without parental or legal guardian attendance, must:
1.8.2.1.
Establish a procedure for the notification of the minor's parent/legal
guardian in case of an emergency, including medical or behavioral problem,
natural disasters, or other significant program disruptions; this most
importantly includes the exchange of emergency contact information.
1.8.3. The organization must especially be made aware of the guidelines listed in Penn
State University Policy AD-39. This Document can be found here.
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1.8.4. THON Volunteers must make all reasonable efforts to ensure the safety of
minors participating in programs and activities related to THON and the Four
Diamonds Fund.
1.8.4.1.
These guidelines are set forth to ensure the safety and protection of all
minors involved with Penn State Dance Marathon and the Four Diamonds
Fund. Anyone found in violation of these rules will be referred to the Office of
Student Conduct and/or Student Organization Conduct Committee and face
consequences from the Executive Committee. For more information or if you
have any questions regarding this policy, please contact the Family Relations
Director, Dylan Miller ([email protected]).
2.0
FUNDRAISING 2.1. FORCED FUNDRAISING 2.1.1. All fundraising on behalf of THON by any organization is strictly voluntary.
Any individual may wish to participate or not to participate in fundraising
activities. Any organizations found to be requiring members to fundraise on
behalf of THON will incur a 10% deduction in their THON 2014 total for the
first offense and a 25% deduction in their THON 2014 for the second offense.
Any organization found violating this rule more than two times will face a
meeting with members of the Executive Committee and may forfeit their
dancers for THON 2014. Final assessment of penalties is at the discretion of
the Executive Committee.
2.1.1.1.
To report forced fundraising anonymously, visit the Comments
section of www.thon.org to submit information.
2.1.2. SOLICITATION BEGINS AT 7AM ON FRIDAY, SEPTEMBER 27, 2013 AND
ENDS AT 11:59PM ON SATURDAY, FEBRUARY 22, 2014.
2.1.2.1.
Money will still be accepted until 11:59am Sunday, February 23, 2014
that will be included in THON 2014 total but, cannot be credited towards
organizations.
2.1.3. This time period, hereafter referred to as the FUNDRAISING WINDOW, is the
time period in which organizations may collect solicitations for THON that can be
credited toward their organization total. This includes cash and check donations,
online donations, Fundraising Events, Letter Drives, Solicitation Cards and Small
Business and Corporate Donations. The purpose of this window is to protect
THON’s donors from excessive contact and to promote fairness during the
fundraising season. For questions about organization fundraising totals,
please contact Ashley Leineweber or CJ Miller, the Finance Assistant
Treasurers ([email protected]).
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2.2. METHODS OF FUNDRAISING 2.2.1. ALL ORGANIZATIONS AND INDIVIDUALS THAT PARTICIPATE IN
FUNDRAISING ARE TO ADHERE TO THE FOLLOWING GUIDELINES SET
FORTH BY THE PENN STATE IFC/PANHELLENIC DANCE MARATHON.
2.2.2. CANISTER SOLICITATION (CANNING)
2.2.2.1.
Solicitation with posters and canisters provided by the Executive
Committee may occur only on the listed canning weekends. The materials
provided by the Executive Committee must be used while conducting canister
solicitation. At no other time may any organization or individual participate in
canister solicitation without proper permission from the Executive Committee.
Solicitation may begin at 7am on Friday of the canning weekend and must end
Sunday at 5pm. Solicitation must end by dusk throughout the weekend.
2.2.2.2.
Valid Canister Solicitation Dates:
2.2.2.2.1.
**Please keep in mind that any canning weekend may be
cancelled due to inclement weather that could be dangerous to those
participating.
2.2.2.2.2.
September 27-29, 2013
2.2.2.2.3.
October 18-20, 2013
2.2.2.2.4.
November 8-10, 2013
2.2.2.2.5.
**Canister Solicitation at any other time is STRICTLY
PROHIBITED and will result in immediate penalization. Any organization
that participates in canister solicitation outside of the canning weekend
will lose the ability to participate in the following canning weekend. If an
organization participates in canister solicitation after all three designated
weekends, 25% of all funds raised during canning weekends will be
deducted from the organization. Final assessment of penalties is at the
discretion of the Executive Committee.
2.2.2.3.
FUNDRAISING SAFETY WORKSHOP ATTENDANCE
2.2.2.3.1.
All individuals who wish to participate in canning or canvassing
trips are required to attend one (1) fundraising safety workshop session
prior to participating in any form of solicitation. All attendees must bring
their Penn State Student ID card to the workshop session. Attendees are
required to watch a presentation on safe canning and canvassing
procedures, after which they will sign an online consent form and present
their student ID to verify their identity.
2.2.2.3.1.1.
Note: Any volunteer that attends a workshop without a
valid Penn State student ID will need to attend another workshop
with their ID in order to sign the consent form.
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2.2.2.3.1.2.
Fundraising Safety Workshops will be held the week
before each Canning Weekend. Details will be announced via the
THON Chair Update emails.
2.2.2.3.2.
Any organization or committee who is found to have any
individuals soliciting without attending a fundraising safety workshop
session will have a 10% deduction of the canning or canvassing
weekend total for the first offense, a 20% deduction for the second
offense, and a 30% deduction for the third offense. Final assessment of
penalties is at the discretion of the Executive Committee.
2.2.2.4.
Alternative Transportation for Canning
2.2.2.4.1.
Bus tickets will be provided in limited quantities to select cities for
each of the three canning weekends.
2.2.2.4.1.1.
There will be no cost to organizations for using these
tickets.
2.2.2.4.2.
Organization members can reserve a seat on the buses while
seats are available via THINK (www.think.psu.edu).
2.2.2.4.2.1.
Once a ticket is reserved, the individual must follow the
instructions on THINK to receive their ticket. This process includes
an in-person registration at the THON office in 210 HUB during the
hours of 9am-5pm on Monday through Thursday of the week
leading up to the canning weekend.
2.2.2.4.3.
All policies and procedures of Megabus must be followed by all
participants utilizing the service.
2.2.2.4.4.
Anyone found to be using these services for a purpose other than
canister solicitation will be banned from using the alternative
transportation service for the remainder of the THON year.
2.2.2.5.
Pre-Canning Procedure
2.2.2.5.1.
REGISTERING CANNING TRIPS
2.2.2.5.1.1.
Every location at which an organization plans on soliciting
for each canning weekend must be registered by Friday at 11:59pm
of each canning weekend. This includes locations that do not
require a permit from the municipality. The appropriate form can be
found on THINK (www.think.psu.edu) through the “ Registration”
link. All Trip Leader information must be filled out.
2.2.2.5.1.1.1. Any organization found canning at unregistered locations
will result in a 5% deduction from the canning weekend total
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for the first offense, a 10% deduction for the second offense,
and a 15% deduction for the third offense. Final assessment of
penalties will be at the discretion of the Executive Committee.
2.2.2.5.1.2.
Organizations MUST sign up for a Canning Drop-Off time
on THINK through “Canning Drop-Off Sign Up” link by Friday at
11:59pm of each canning weekend.
2.2.2.5.1.2.1. Failure to comply with these rules will result in a 5%
deduction from funds raised during that specific canning
weekend. Final assessment of penalties will be at the
discretion of the Executive Committee.
2.2.2.5.2.
ORGANIZATIONS ARE REQUIRED TO CONTACT LOCAL
MUNICIPALITIES IN THE DESIRED CANNING LOCATION PRIOR TO
SOLICITATION.
2.2.2.5.2.1.
Organizations are only permitted to solicit funds in areas
that allow canister solicitation. It is the responsibility of the THON
Chair to ensure that all relevant areas allow canister solicitation.
2.2.2.5.2.2.
ORGANIZATIONS ARE REQUIRED TO OBTAIN ANY
PERMITS FOR FUNDRAISING IN COMMUNITIES THAT
REQUIRE THEM.
2.2.2.5.2.3.
A detailed list of popular, restricted, and prohibited canning
locations is available on THON.org.
2.2.2.5.3.
Persons participating in canister solicitation must use official
THON 2014 can wraps and signs, as provided during Materials
Distribution sessions. Once acquired, organizations MUST write their
ORGANIZATION’S FULL NAME on every sign. If it is a paired
organization or an Independent Dancer Couple, BOTH NAMES must
appear on the signs. Materials will ONLY be provided during the
following times:
2.2.2.5.3.1.
September 25-27 10am-5pm; 327 HUB
2.2.2.5.3.2.
October 16-18 10am-5pm; 327 HUB
2.2.2.5.3.3.
November 6-8 10am-5pm; 327 HUB
2.2.2.5.4.
Persons participating in canister solicitation MUST have
names VISIBLE and use only legal canning materials while canning.
Violations of these rules will result in a 5% penalty on funds raised from
the canning weekend for the first offense, 10% for the second offense,
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and 15% for the third offense. Final assessment of penalties will be at
the discretion of the Executive Committee.
2.2.2.5.5.
All persons who choose to solicit for THON are required to carry
their Penn State IDs. Persons choosing to solicit are also encouraged
to display their IDs, along with any other item displaying Penn State
and/or THON. Reflective clothing is strongly encouraged.
2.2.2.6.
Proper Canning Procedure
2.2.2.6.1.
While canning, Penn State students are an extension of the Penn
State IFC/Panhellenic Dance Marathon. As such, all participants are
expected to present themselves in a professional manner and abide by
all state and local laws within the area in which they are soliciting.
2.2.2.6.2.
ALL VEHICLE CODES OF THE STATE IN WHICH YOU ARE
SOLICITING MUST BE FOLLOWED. Any organization found violating
this rule will result in a 10% penalty on funds raised from the canning
weekend for the first offense, 20% for the second offense, and 30% for
the third offense. Final assessment of penalties will be at the discretion
of the Executive Committee.
2.2.2.6.3.
SUGGESTED procedure when other students are seen
canning in violation of vehicle codes or when students are not
presenting themselves in a professional and courteous manner:
2.2.2.6.3.1.
Approach those who are canning improperly, remind them
of THON’s policy, and politely ask them to correct their behavior.
2.2.2.6.3.2.
If the problem persists:
2.2.2.6.3.2.1. Call 1-800-392-THON any time during the weekend to
report the incident. Please note the organization’s name.
2.2.2.6.3.2.2. Take a photograph on any available cell phone and send it
to the Rules and Regulations Director, Janine Patton, at
[email protected] If no cell phone is available, use
a camera and email photos as soon as possible.
2.2.2.6.3.2.3. This will result in sanctions from the Executive Committee,
as laid out in this section.
2.2.2.6.4.
Procedure when multiple organizations are canning in the same
area:
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2.2.2.6.4.1.
Any organization holding a permit and with canning trip
registration to solicit funds in a given area has the right to
exclusively solicit funds there.
2.2.2.6.4.1.1.
For example, if organization A is canning, and
organization B arrives and presents a valid permit for
solicitation in the area in question and has also registered that
location, organization A must leave unless it presents a valid
permit.
2.2.2.6.4.2.
If two organizations present a valid permit for solicitation and
both have registered the location of the area in question, the first
organization on the scene has the right to stay and solicit alone.
2.2.2.6.4.3.
If a permit is not required for a particular location, the first
organization on the premises, which has registered that location,
has a right to solicitation. If an organization presents a permit for a
location, that group has the right to solicitation, even if a permit is
not required and regardless of who arrived first.
2.2.2.6.4.4.
Organizations should be mindful of already registered
corners, storefronts, and streets when organizing their trips. Those
organizations that register their trips for the same location are
encouraged to handle the situation between the two organizations
(i.e. sharing locations, etc.). Organizations will be notified by THINK
if multiple organizations register a single location.
2.2.2.6.5.
If, for any reason, the police ask you or members of your
organization to leave a certain location or locations, please do so
immediately and contact the THON Office so that the proper steps can
be taken to inform others canning in the area that this may not be an
ideal location to continue canning.
2.2.2.6.5.1.
There is an anonymous incident report system that can be
used to submit incidents to the THON Office so that the appropriate
steps may be taken. This submission box can be found on THINK
(www.think.psu.edu).
2.2.2.6.6.
If at any time it is necessary to contact the police, all are well
within their rights to do so. We do insist that you call our office as well, so
that we can track the incident and also assign an effective organizational
penalty.
2.2.2.6.7.
ANY USE OF ALCOHOL OR ILLEGAL SUBSTANCES WHILE
CANNING OR WHILE DRIVING TO YOUR DESTINATION IS
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ABSOLUTELY PROHIBITED. CANNING IN OR IN FRONT OF BARS
OR STORES SELLING ALCOHOL IS STRICTLY PROHIBITED. Any
organization found violating this rule will result in a 10% penalty on funds
raised from the canning weekend for the first offense, 20% for the
second offense, and 30% for the third offense. Final assessment of
penalties will be at the discretion of the Executive Committee.
2.2.2.6.8.
IT IS STRICTLY FORBIDDEN TO SOLICIT FUNDS FROM THE
MEDIAN OF A ROADWAY, A TRAFFIC CIRCLE, OR A HIGHWAY
OFF-RAMP, ALONG SIDE A ROADWAY THAT DOES NOT HAVE A
SIDEWALK. Any organization found violating this rule will result in a
10% penalty on funds raised from the canning weekend for the first
offense, 20% for the second offense, and 30% for the third offense. Final
assessment of penalties will be at the discretion of the Executive
Committee.
2.2.2.6.9.
For storefront solicitation, manager approval is needed to solicit
funds at each location.
2.2.2.6.10.
At no time may a student be soliciting funds alone. All volunteers
must be with at least one other individual at all times while actively
fundraising.
2.2.2.6.11.
Canister Solicitation within Centre County is strictly forbidden. Any
organization found in violation of this rule will forfeit all funds raised. Final
assessment of penalties will be at the discretion of the Executive
Committee.
2.2.2.6.12.
Canister Solicitation on Penn State University property, including
Beaver Stadium, is strictly forbidden. Any organization found in violation
of this rule will forfeit all funds raised. Final assessment of penalties will
be at the discretion of the Executive Committee.
2.2.2.6.12.1.
THON Committees will be canning at the Penn State
Football Game Featuring THON. Absolutely no organizations
or independent dancer couples may can during this event. All
donations collected will be a general donation to THON.
2.2.2.6.13.
Please contact the Rules and Regulations Director, Janine Patton,
with any questions ([email protected])
2.2.2.7.
POST CANNING PROCEDURE
2.2.2.7.1.
Proceeds from canister solicitations must be brought to the THON
Finance Committee on the Sunday or Monday during your assigned
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Canning Drop-Off time following each Canning Weekend. All money to
be credited to an organization must be turned in at one time.
2.2.2.7.2.
Bills must be separated by denomination. If bills are wet, they
must be dried before being brought to Canning Drop-Off.
2.2.2.7.3.
Coins may be brought in cans (separated from bills) without being
separated among themselves. ALL FOREIGN OBJECTS (SCREWS,
PAPER CLIPS, ETC.) MUST BE REMOVED FROM COINS BEFORE
TURNING THEM IN.
2.2.2.7.3.1.
All organizations found in violation of these rules will face a
5% deduction from their total raised during that canning weekend.
Final assessment of penalties will be at the discretion of the
Finance Director, Alex Snopko.
2.2.2.7.4.
If money is not turned in to the Finance Committee at Canning
Drop-Offs, the organization will face a 2.5% deduction in the total raised
from the canning trip for each day it is late. Final assessment of penalties
will be at the discretion of the Executive Committee.
2.2.2.7.4.1.
Please contact the Finance Director, Alex Snopko
([email protected]) with any questions.
2.2.2.7.5.
Following each canning trip, the organization must complete the
“Post-Canning Report” form for each trip within 10 days after the end of
the canning weekend. This form can be found on THINK
(www.think.psu.edu).
2.2.2.7.6.
Organizations’ canning totals will be posted on THINK the Sunday
following each Canning Drop-Off and will be viewable by each THON
Chair. If you have any questions regarding these postings, contact
Ashley Leineweber or CJ Miller, the Finance Assistant Treasurers
([email protected]).
2.2.2.8.
SANCTIONS FOR ILLEGAL SOLICITATION: Organizations will be held
accountable for soliciting funds illegally. This includes but is not limited to:
canning and canvassing on University property (including Beaver Stadium)
and canning illegally (without a permit or in violation of the applicable vehicle
codes).
2.2.2.8.1.
Either the Executive Committee or the local authorities must
confirm all allegations.
2.2.2.8.2.
Organizations soliciting illegally will be held accountable based on
the penalties laid out in this section. Any violation that does not fall under
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one of the aforementioned penalties will be handled on a case by case
basis by the Executive Committee and penalties will be assessed
accordingly.
2.2.2.8.3.
All THON Committees that are found to be canning illegally
will lose one (1) incentive pass for each occurrence.
2.2.3. CANVASSING
2.2.3.1.
This type of fundraising may be accomplished by means of THON
solicitation cards that communicate THON’s message and encourage
potential donors to donate.
2.2.3.2.
Solicitation Cards are the only approved materials for canvassing
2.2.3.2.1.
Organizations are encouraged to bring a general envelope or
extra THONvelope with which to collect any donations.
2.2.3.2.2.
Canning materials such as cans and signs are strictly
forbidden while canvassing.
2.2.3.2.3.
Canvassing can only be done during daylight hours
2.2.3.2.4.
All Materials for Canvassing can be picked up during the Materials
Distribution times listed above, or from 210 HUB during normal office
hours (9am – 5pm, Monday - Friday).
2.2.3.2.5.
All organizations are allowed up to 250 free solicitation cards.
Additional cards may be purchased in 210 HUB during normal office
hours (9am – 5pm, Monday - Friday).
2.2.3.3.
SOLICITATION CARDS CANNOT BE PLACED IN MAILBOXES FOR
ANY REASON. THIS IS IN VIOLATION OF FEDERAL LAW AND WILL
RESULT IN ORGANIZATIONAL PENALTIES.
2.2.3.4.
NO ORGANIZATION MAY SOLICIT HOUSES THAT POST A “No
Solicitation” STICKER ON THE WINDOW OF THE HOUSE. THIS IS IN
VIOLATION OF FEDERAL LAW AND WILL RESULT IN
ORGANIZATIONAL PENALTIES.
2.2.3.5.
Cash and check donations may also be collected while canvassing;
however, collecting credit card information while canvassing is ILLEGAL
AND STRICTLY PROHIBITED and will result in penalties assessed by the
Executive Committee.
2.2.3.6.
Unlike canister solicitation, door-to-door canvassing with THON
solicitation cards IS PERMITTED.
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2.2.3.7.
Organizations must keep safety as a top priority during canvassing. The
Executive Committee reserves the right to withdraw the use of canvassing as
a means of fundraising for THON at any time.
2.2.3.8.
Organizations must contact the locations in which they intend to canvass
prior to each trip to determine if any prior paperwork is required.
2.2.3.9.
Registering Canvassing Trips
2.2.3.9.1.
Canvassing registration will require a pre-registration submission
and a post-canvassing submission.
2.2.3.9.1.1.
Organizations MUST register all canvassing trips by
11:59pm the Friday of the trip. This can be found on THINK and will
be required to ensure the safety and awareness of all volunteers.
2.2.3.9.1.2.
Organizations must also fill out a post-canvassing form,
which can be found on THINK. Submission of this form and all
funds raised will be required within 5 days of the trip.
2.2.3.10.
Canvassing Penalties
2.2.3.10.1.
Any organization found attending an unregistered canvassing trip
will face a 5% deduction of funds raised on the trip for the first offense,
10% for the second offense, and 15% for the third offense. Four or more
offenses will result in suspension of canvassing privileges for the rest of
THON 2014.
2.2.3.10.2.
Any organization that fails to turn in a post-canvassing report with
the funds within 5 days of the completion of the trip will face a 5%
deduction of funds raised for each day the report is late.
2.2.3.10.3.
Any organization found participating in illegal canvassing practices
will face a 10% deduction of funds raised on the trip for the first offense,
20% for the second offense, and 30% for the third offense. Four or more
offenses will result in suspension of canvassing privileges for the rest of
THON 2014.
2.2.4. CORPORATE SPONSORS
2.2.4.1.
Small Business and Corporate Sponsors: THON requires that a New
Company Contact Request form be filled out on THINK prior to contacting
any small business or corporation. Contact Donor and Alumni Relations
Director, Dom Mirabile ([email protected]thon.org) with any questions.
2.2.4.1.1.
This request can be found on THINK (http://www.think.psu.edu)
under the request donations box tab.
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2.2.4.1.2.
Solicitation of Small Business and Corporate Donors may only be
made inside the Fundraising Window, unless approved by the Rules and
Regulations Director, Janine Patton and the Donor and Alumni Relations
Director, Dom Mirabile.
2.2.4.1.2.1.
If an organization has registered a Corporate Donor that
donated to THON and credited that organization during the THON
2012 or THON 2013 year, they have the sole ability to contact that
donor for the THON 2014 year.
2.2.4.1.2.1.1. If a Corporate Donor was contacted but did not donate and
credit the organization, they can be contacted by any
organization.
2.2.4.1.3.
After gaining approval, the organization will make arrangements
with the assigned Donor and Alumni Relations liaison to determine who
will manage all contacts for the duration leading up to THON Weekend.
Should your organization choose to retain the duty of maintaining the
contact, you must keep your Donor and Alumni Relations liaison
informed of all relevant developments. All donations received from
donors must be issued directly to Penn State Dance Marathon, 210
HUB, University Park, PA 16802 with the organization name and
number in the memo so that the organization can receive proper credit.
2.2.4.2.
Local (Centre County) Company Sponsors
2.2.4.2.1.
No group may solicit Centre County or State College businesses.
The ONLY exception to this is if a member or alumni of the organization
currently works at the business. In that case, the organization must
notify the Donor and Alumni Relations Director, Dom Mirabile, PRIOR to
the first contact. Additionally, the New Company Contact form must be
completed on THINK. Once this form has been approved, contact can
be initiated.
2.2.4.3.
Corporate and Charitable Foundations
2.2.4.3.1.
No group may solicit corporate or charitable foundations for a
donation. Corporate contacts will only be approved if an organization
has a personal contact with an affiliate of the company or foundation.
The Donor and Alumni Relations Committee is responsible for contacting
all companies and foundations for which there is no contact. Exceptions
may be made on a case-by-case basis, but only after gaining approval
from Donor and Alumni Relations Director, Dom Mirabile
([email protected]).
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2.2.5. Donation Boxes
2.2.5.1.
All Donation Box locations must be requested on THINK. Reference the
Donation Box Guide available from the “Request Donation Box” page. Email
[email protected] if you have any questions.
2.2.5.2.
All Donation Boxes can ONLY be placed at their locations within the
fundraising window.
2.2.5.2.1.
A Donation Box request for a particular location is for this entire
THON Fundraising Window and ONLY for this entire THON Fundraising
Window.
2.2.5.2.2.
You must have permission from the company before making the
request on THINK.
2.2.5.2.3.
Organizations may contact potential Donation Box locations
starting on September 18, 2013. After receiving approval from a
company manager, a donation box request must be filled out on THINK
for approval by the Donor & Alumni Relations Committee.
2.2.5.2.4.
Organizations can begin picking up their Donation Boxes on
September 27, 2013.
2.2.5.2.4.1.
Organization name and number must be written on the
bottom of each donation box as well as contact information of a
representative that will be responsible for collecting the box.
2.2.5.2.4.1.1. Upon collecting donation boxes, the organization
representative should be ready to show photo ID to the
business manager.
2.2.5.2.5.
If you would like to request multiple Donation Boxes for the same
location, you must make a separate request for each box AND note in
the comments what box you are requesting in the entire sequence. In
other words, if you are submitting a request for the third box out of five
for a particular location, list “3 of 5” in the comments field.
2.2.5.2.6.
The address for the location of the Donation Box must be the
official mailing address for that location.
2.2.5.3.
The location of a Donation Box must be THON appropriate. If the
location would not appropriate for a Four Diamonds Family to attend, it should
not be requested
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2.2.5.3.1.
The primary focus of any Donation Box location cannot be the
sale, distribution, or consumption of alcohol, nor can any funds received
from alcohol be donated to THON.
2.2.5.3.2.
Donation Boxes will only be placed at the Hershey Medical Center
with the permission of the Executive Committee.
2.2.5.3.3.
Donation Boxes cannot be placed at any other hospitals so as to
not hinder their own fundraising efforts.
2.2.5.3.4.
Donation Boxes can only be placed on campus or at a downtown
State College business if there is an explicit connection between the
requesting organization and the location. This will be evaluated on a
case-by-case basis by Donor and Alumni Relations.
2.2.5.3.5.
If an organization is found to be collecting funds using a donation
box at an unregistered location, that organization will receive a 50%
deduction in their final donation box total for THON 2014. Final
assessment of penalty will be at the discretion of the Executive
Committee.
2.2.5.4.
A Donation Box Report must be submitted on THINK for each
Donation Box. This report should be printed out and turned into the THON
Office when the money is submitted. Both of these tasks need to be
completed within 10 days of when the Donation Box was collected from its
location.
2.2.5.4.1.
When returning donation boxes, an organization’s representative
must bring each physical donation box into the THON Office (210 HUB),
all funds collected from each box, and a printout of each donation box
report.
2.2.5.4.1.1.
This procedure must be completed for any boxes that were
distributed and not placed or did not receive any funds.
2.2.5.4.1.2.
Failure to submit a donation box report will result in a 5%
deduction of the organization’s final donation box total for THON
2014. Final assessment of penalties will be at the discretion of the
Executive Committee.
2.2.5.4.2.
The donation box collection deadline for THON 2014 is February
10, 2014. All donation boxes must be collected from their location on or
before this date and returned to the THON office within 10 days.
2.2.5.4.2.1.
Failure to return donation boxes by this deadline will result
in a 15% deduction in the organization’s final donation box total for
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THON 2014 for each box that is not returned. Final assessment of
penalties will be at the discretion of the Executive Committee.
2.2.5.4.3.
Any donation boxes issued in a previous fundraising year (THON
2013, THON 2012, etc.) cannot be reused and must be returned to 210
HUB immediately. Donation boxes issued for THON 2014 will receive a
special designation to prevent future use.
2.2.6. MAIL SOLICITATIONS (THONVELOPE LETTER DRIVES)
2.2.6.1.
Individuals may begin collecting addresses for their letter drive prior to the
start of the fundraising season. However, letters CANNOT be mailed and
donations CANNOT be accepted until 7:00am on September 27, 2013. THON
will provide outgoing and returning THONvelopes to all THON fundraising
organizations Tuesday, November 5, 2013, through Thursday, November 7,
2013. The first 250 THONvelopes provided by each organization will be
mailed with free postage when submitted to the THON office in 210 HUB
during THONvelope Collection, Tuesday, December 3, 2013 through
Thursday, December 5, 2013. Additionally, if an Organization meets with its
liaison prior to THONvelope Collection week, THON will mail another 25
THONvelopes on the organization’s behalf.
2.2.6.2.
Please have all letters sent out by mid-January so that the Finance
Committee can begin to process incoming checks in a timely manner.
2.2.7. MATCHING GIFTS
2.2.7.1.
Many businesses offer matching gift programs to encourage their
employees to support organizations such as THON. Prior to contacting any
business, please contact the Donor and Alumni Relations Director, Dom
Mirabile ([email protected]).
2.2.7.2.
To ensure proper credit for a matching gift donation to your organization,
please attach the ORIGINAL check (made out to Penn State Dance
Marathon) to the BLANK matching gift form provided by the company
donating to THON, place both in an envelope separate from other checks, and
return to Finance Director, Alex Snopko in 210 HUB. Please record the check
information for your organization’s records and verification. The check will be
sent to University Development for processing.
2.2.7.3.
Organization members are not permitted to complete matching forms.
PLEASE NOTE: All singular donations of $10,000 and over presented on
behalf of an organization must be presented in the form of a cashier’s
check.
2.2.8. ALTERNATIVE FUNDRAISERS
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2.2.8.1.
All Alternative Fundraising Events, which are defined as any type of
fundraising event other than canister, corporate, mail, or online solicitation
must be registered on THINK (www.think.psu.edu).
2.2.8.2.
All Alternative Fundraisers must be held within the Fundraising
Window.
2.2.8.2.1.
All requests must be submitted by January 27, 2014 at the latest.
Anything submitted after this date will be denied.
2.2.8.2.2.
No Alternative fundraisers may take places after February 17,
2014.
2.2.8.3.
As organizations begin contacting donors, they must submit the new
donor request form found on the Alternative Fundraiser Registration page.
2.2.8.4.
Registration is accomplished by completing the form provided online on
THINK under the ‘Request Fundraiser’ link. Failure to register an
Alternative Fundraiser will result in a 50% deduction of the funds raised
by the fundraiser for the first offense, 100% deduction for the second
and third offenses, and 100% deduction in addition to a 10% deduction
in the THON 2014 total for four or more offenses. Final assessment of
penalties will be at the discretion of the Executive Committee.
2.2.8.4.1.
All Alternative Fundraising event requests must be submitted on
THINK at least 2 WEEKS PRIOR TO THE EVENT or they will be
immediately denied.
2.2.8.4.1.1.
Organizations are able to edit all alternative fundraisers up
until the time when the request is either denied or approved.
2.2.8.4.2.
When submitting an Alternative Fundraiser Request, be sure to
include absolutely all details of the fundraiser in a THOROUGH
description. Any request that does not contain the necessary detail will
require a revision to the request and will delay the approval process.
2.2.8.5.
The nature and name of the event must be THON appropriate. If it would
not be appropriate for a Four Diamonds Family to attend, it should not be
submitted.
2.2.8.5.1.
The primary focus of an alternative fundraiser event cannot be the
sale, distribution or consumption of alcohol, nor can any funds received
from alcohol be donated to THON.
2.2.8.6.
Bake Sale Regulations
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2.2.8.6.1.
Bake sales are not allowed to take place on any Penn State
Campus due to University Policy.
2.2.8.6.1.1.
All Bake Sales submitted on Campuses will be immediately
denied.
2.2.8.6.2.
For bake sales occurring in State College, the document on
www.thon.org/documents titled “Bake Sale Application” must be
completed at least seven (7) days before the event.
2.2.8.6.2.1.
These forms must be submitted on THINK as well as
emailed to [email protected]
2.2.8.6.2.2.
These forms require that you contact and attain signatures
from any business where the bake sale will occur.
2.2.8.6.2.3.
All organizations are required to abide by all laws for the
handling of food set forth by the Department of Health of the
Borough of State College.
2.2.8.6.2.4.
2.2.8.7.
All bake sales must end by 10pm.
University Ticketing Services
2.2.8.7.1.
If your organization is selling tickets using University Ticketing
Services, you must work with ASA for the opening and closing of the
ticket account.
2.2.8.7.2.
All funds from the ticket sales must be turned in to ASA and the
account must be closed.
2.2.8.7.3.
Once the account is closed, ASA will arrange payment to THON
for the Alternative Fundraiser.
2.2.8.8.
THON may not be used in the name of the event (i.e. “THON Bakesale”)
but may be used in concurrence (i.e. “Bakesale benefiting THON”)
2.2.8.8.1.
Any organization that violates this rule will first receive a warning
from the Public Relations committee. If the name is not changed, the
organization will forfeit 5% of the funds raised. Final assessment of
penalties is at the discretion of the Executive Committee.
2.2.8.9.
All alternative fundraisers that are utilizing a percentage of the
restaurant’s sales must have at least 15% of the sales donated to THON.
2.2.8.9.1.
Note that this cannot be 15% of profit, it must be at least 15% of
sales.
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2.2.8.10.
The location of the fundraiser must be stated as specifically as possible.
2.2.8.10.1.
No alternative fundraiser may be held at the same dining
establishment within two weeks of another alternative fundraiser. If the
requested date is within two weeks, the request will be sent back to the
organization’s THON Chair.
2.2.8.10.2.
No fundraising is allowed on or around BJC or Beaver Stadium
property.
2.2.8.11. The contact person MUST be the organization’s THON Chair and they
must use a Penn State email address.
2.2.8.12.
Public Relations Alternative Fundraising Regulations
2.2.8.12.1.
All advertising (including flyers, banners, press releases etc.) must
be submitted with the Alternative Fundraiser Request. There are fields to
upload images as well as a text box to describe IN DETAIL all plans for
advertising.
2.2.8.12.1.1.
Facebook events are considered a form of advertising.
Therefore, a link to the Facebook event must be included in the
Alternative Fundraising request prior to any guests being invited to
the event for approval by the Public Relations Committee.
2.2.8.12.1.2.
No advertisement is permitted before September 14, 2013
without approval from the Public Relations Director, Dana
Giacobello, or the Rules and Regulations Director, Janine Patton.
2.2.8.12.2.
It is strictly prohibited to print any advertising before approval from
the Public Relations Committee.
2.2.8.12.3.
All alternative fundraisers should include “benefiting THON” or
“For The Kids” in their advertising including, but not limited to, posters,
flyers, and Facebook events.
2.2.8.12.3.1.
The title of any Facebook event advertising an alternative
fundraiser follows the same naming guidelines listed in 2.2.8.8.
2.2.8.12.4.
NO alternative fundraiser advertising may use registered logos of
THON, the Four Diamonds Fund, or Penn State. This includes, but is not
limited to, the THON Shuttershade, the Four Diamonds logo, and the
Penn State chipmunk.
2.2.8.12.5.
If an Organization would like any supplies from THON (i.e.
merchandise, advertisements using THON’s name) they may request
this while filling out the Fundraiser Request Form.
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2.2.8.13.
Merchandise Regulations
2.2.8.13.1.
All t-shirt designs must be approved by the Merchandise Licensing
Captain by submitting a design through THINK (think.psu.edu) under the
licensing tab. After submission, the Licensing Captain will be approving,
denying, or request a change for the design. If a change is required you
must re-submit the new design before approaching a vendor for print.
2.2.8.13.2.
All merchandise sales must donate all profit to THON.
2.2.8.13.3.
The merchandise must be marked up 15% of the cost in order to
be approved.
2.2.8.13.4.
All t-shirts must be made by an approved vendor listed in this
guide if they have the logo, the word THON, FTK, etc. on them. For more
information on the sale of Merchandise, refer to Section 3.0. Specific
regulations for Alternative Fundraisers can be found in Section 3.4.3.
2.2.8.14. The new company contact section must be filled out on THINK for every
company contacted for any type of donation (money, space or time).
2.2.8.14.1.
The form will appear on the screen once if the “yes” option is
selected in this field.
2.2.8.15. All fundraisers must have 100% of the proceeds being donated directly to
THON.
2.2.8.16. If the event involves gambling, raffling, etc., the organization must obtain
a Small Games of Chance License from the County Treasurer’s Office. These
licenses are valid for one year. Please contact the Alternative Fundraising
Captains ([email protected]) for more information.
2.2.8.16.1.
All participants in any gambling or raffle must be at least 18 years
of age.
2.2.8.17. If the fundraiser involves any chance of injury (i.e. sports, eating contests,
marathons, etc.) a physical activity waiver must be signed by all
participants. This form can be found on www.THON.org under Student
Documents.
2.2.8.18. If the fundraiser is being co-sponsored (i.e. two organizations planning
and holding one fundraiser), a Fundraiser Request AND Post-Fundraiser
Report must be filled out by a THON Chair from EACH of the organizations
involved under the same name, and with the name of the co-sponsor included
in the description.
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2.2.8.19. All funds raised through alternative fundraisers must be submitted with a
paper copy of the Post-Fundraising Report to the Finance Committee in 210
HUB, no more than 10 days after the event has taken place. This report can
be found on THINK. For funds not submitted in person, the check must be
mailed with the Post-Fundraiser Report and postmarked within 10 days of the
event. If the Post-Fundraiser Report and funds are not submitted within this
time period, the organization will face a 5% deduction of funds raised from the
give occasion. Final assessment of penalties will be at the discretion of the
Executive Committee.
2.2.8.19.1.
The amount raised is the TOTAL amount obtained throughout the
fundraiser.
2.2.8.19.2.
The material cost is the TOTAL amount of money spent on
organizing and conducting the fundraiser (i.e. advertisement, food,
renting a room, etc.).
2.2.8.19.3.
The “successful” section is there to benefit your organization and
THON in future alternative fundraising endeavors. It is your chance to let
us AND future THON Chairs know if the fundraiser was worth all of the
time and effort put into it.
2.2.8.19.4.
The “if anything could be changed” section is your chance to list
any possible improvements or suggestions for similar alternative
fundraisers held in the future.
2.2.8.19.5.
This report MUST be submitted by the organization’s THON Chair.
2.2.8.19.6.
NOTE: THON and affiliated fundraising efforts are covered under
the tax-exempt status of The Pennsylvania State University. All
contributions and in-kind donations are fully tax-exempt. Federal ID
Number: 24-6000-376. Tax exempt status: 170(c)(1) - THON and
affiliated fundraising efforts are covered under the tax-exempt status of
The Pennsylvania State University. All contributions and in-kind
donations are fully tax-exempt. Federal ID Number: 24-6000-376. Tax
Exempt Status: 170(c)(1). Note: Although THON falls under the
University’s tax-exempt status, and is officially recognized as a 170(c)(1)
organization, for donation purposes, THON’s tax-exempt status can be
recognized as equivalent to a 501(c)(3) organization. A letter of
equivalency and additional tax information detailing this can be found on
THON.org under the Documents section.
2.2.9. RAFFLE TICKETS
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2.2.9.1.
THON raffle tickets will be available for purchase throughout the
fundraising season. Individuals may purchase tickets and may choose to
have them credited toward an organization’s total.
2.2.9.2.
In order to be credited toward fundraising organization totals, raffle tickets
must be purchased by 11:59pm Monday, February 17, 2014. Raffle tickets
may be purchased during THON Weekend as well but will not be credited
toward dancer or organizational totals.
2.2.9.3.
Resale of tickets is prohibited. Tickets must be filled out and entered
into the raffle at point of purchase.
2.2.9.4.
ALL PARTICIPANTS IN THE RAFFLE MUST BE AT LEAST 18 YEARS
OF AGE.
2.2.10. IN-KIND DONATIONS
2.2.10.1. Any in-kind donation solicited by an organization or Captain does not
result in credit towards the organization’s monetary total.
2.2.11. CASH DONATIONS
2.2.11.1. All cash donations received by an organization and individuals must be
turned in to the THON Finance Committee in 210 HUB 10am-5pm, Monday
through Friday.
2.2.11.2. In order for an organization to be credited, money MUST be submitted in
an envelope or a sealed zip-lock bag labeled with the organization name and
number.
2.2.12. CHECK DONATIONS
2.2.12.1. All checks received by an individual or an organization must be turned in
to the THON Finance Committee in 210 HUB 10am-5pm, Monday through
Friday.
2.2.12.2. In order for an organization to be credited, all checks turned in MUST
have the organization name and number in the memo section and must be
made payable to Penn State Dance Marathon, Penn State, or The Four
Diamonds Fund.
2.2.12.3. If a check is made out to your respective organization, the THON Chair
must sign the check over to Penn State Dance Marathon by printing “Make
Payable to THON” and signing his or her own name on the back of the
check. In order to ensure that checks are credited to THON and to your
organization, checks MUST be turned in to the THON Office within one (1)
week of receiving the check. All checks dated in 2013 must be turned in to the
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Finance Committee AS SOON AS THEY ARE RECEIVED, and by January
17, 2014 at the latest. It is essential for timely receipting of our donors that all
2013 checks are processed in 2013. However, if 2013 checks are received in
2014, you should continue to turn them into the THON office, AS SOON AS
THEY ARE RECEIVED.
2.2.13. PEER TO PEER GIVING
2.2.13.1. All content on the pages should be an appropriate representation of
THON and the Four Diamonds Fund.
2.2.13.1.1.
Content should not contain the following:
2.2.13.1.1.1.
Drugs, alcohol, or similar substances, profanity,
inappropriate images or references
2.2.13.1.2.
Updates should not include information on Like Drives, Twitter
THON’s, or any other social media drive that is not approved by THON.
2.2.13.1.3.
Alternative Fundraisers cannot be mentioned anywhere on the
pages until approval by THON.
2.2.13.1.4.
Links to Donation Pages may only be posted in appropriate
forums where it will be upholding the mission of THON and the Four
Diamonds Fund.
2.2.13.1.4.1.
At no time may these links be shared on any adult themed
or inappropriate site.
2.2.13.1.5.
The Executive Committee reserves the right to remove access to
Donation Pages due to any form of violation or misconduct.
2.2.13.2. Any questions or comments regarding these rules can contact the Rules
& Regulations Director, Janine Patton, at [email protected]
2.3. COMMONWEALTH CAMPUS REGULATIONS 2.3.1. Commonwealth Campus Due Dates
 Every Friday
 All checks sent to THON Office
 Wednesday,
October 2, 2013
 Send a check from Canning Weekend #1 to the THON
Office - balance of Campus Account should be $0
 Wednesday,
October 23,
 Send a check from Canning Weekend #2 to the THON
Office - balance of Campus Account should be $0
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2013
 Wednesday,
November 13,
2013
 Friday,
February 22,
2014
 Send a check from Canning Weekend #3 to THON
Office - balance of Campus Account should be $0
 Cut a check with your remaining balance and bring to
THON Weekend. Give check to a Finance Captain
only at Gate C on the concourse level of the Bryce
Jordan Center between 10:00am -11:59pm on
Saturday, February 22, 2014. In addition, any checks
received after February 13, 2014 should be kept and
turned in with the final check at this time.
2.3.1.1.
**These checks should be postmarked by Wednesday on the due
dates above**
2.3.1.2.
Send all checks to the THON Office at:
Attn: Finance Director
210 HUB
University Park, PA 16802
2.3.2. Cash Donations: Any cash donation that is received will be deposited into the
Campus Student Government Account regardless of the source.
2.3.2.1.
On the dates above, Campus Student Government Accounts must be
cleared. Write a check to Penn State Dance Marathon and send to the
University Park THON Office. This check should include all respective
Canning Weekend funds and any other cash donations received.
2.3.2.2.
Fax a copy of your check to the University Park THON Office at (814)
867-4179 by 5pm each Wednesday following a Canning Weekend. Ensure
the appropriate cover sheet, provided by your Finance Commonwealth
Campus Liaison Captain, is properly filled out and enclosed.
2.3.2.3.
Send the original check to the University Park THON Office, postmarked
by the dates listed above.
2.3.2.4.
If your campus is on the IBIS system, please use the information provided
by your Finance Commonwealth Campus Liaison Captain on details of how to
submit a check request.
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2.3.3. Check Donations
2.3.3.1.
All personal and corporate checks received will be sent to the University
Park THON Office every Friday.
2.3.3.2.
Depositing check donations (either personal or corporate) into campus
accounts is strictly prohibited. Violating this rule will result in a loss of funds
from the given occasion and a 5% deduction of the THON 2014 total. Final
assessment of penalties will be at the discretion of the Executive Committee.
2.3.3.3.
Sending personal and/or corporate check donations to the THON Office
guarantees that individual donors will be thanked and provided with a receipt
for tax purposes.
2.3.4. Commonwealth Campuses will be treated like any other organization. If a
campus does not have the minimum funds, $2,800, raised by Dancer
Registration, it will not receive dancers for THON 2014.
2.3.4.1.
In order to ensure eligibility of dancers for Commonwealth Campuses, the
minimum amount of money must be delivered to University Park NO LATER
THAN 5pm ON WEDNESDAY, February 5, 2014 (Last of Dancer
Registration). No Exceptions.
2.3.4.2.
Any Commonwealth Campus who is in the dancer lottery must have
all money raised delivered by Monday, February 3, 2014 (the first day of
dancer registration).
2.3.5. Commonwealth Campuses are responsible for mailing/faxing their Dancer
Registration Packet by Dancer Registration.
2.3.6. Council Weekends: Please note that checks are also to be turned in to the
Commonwealth Campus Liaisons during the CCSG Council Weekend. Other
deadlines still apply, unless a request is approved by the Finance Director.
2.3.7. Independent Dancer Couple Status: Students attending a Penn State
Commonwealth Campus are eligible to participate as an independent dancer
couple. To be considered, the minimum amount of money, $2,800, must be
received by the Finance Director, Alex Snopko, by 5pm on Monday, February 3,
2014 (the first day of Dancer Registration). No exceptions will be made.
Independent Dancers from Commonwealth Campuses will be selected through the
Dancer Lottery.
2.3.8. PLEASE NOTE: Students attending a Commonwealth Campus are NOT eligible
to fundraise through any University Park student organizations. Appropriate
channels of fundraising are through the Commonwealth Campus or as an
Independent Dancer.
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2.3.9. ATTENTION CAMPUSES ON THE IBIS SYSTEM
2.3.9.1.
Checks on the IBIS system take two weeks to process so you MUST
follow this procedure to ensure your checks meet the deadlines set forth.
2.3.9.2.
COPY and FAX all personal and canning checks issued to campuses
using IBIS system to the THON Office by the appropriate deadline.
2.3.9.3.
All personal checks must be copied and faxed by 5pm each Friday.
2.3.9.4.
All canning check SRFCs must be copied and faxed by 5pm each
Wednesday following the canning weekend.
2.3.9.5.
If this procedure is followed, the Finance Director and Finance Captains
will have an accurate record of what is being sent to the THON Office and can
track any problems early so no mistakes are made THON Weekend.
2.3.9.6.
If your campus is on the IBIS system, please follow the provided
guidelines on how to submit a check request. The document will be provided
to you by the Finance Commonwealth Campus Liaison Captain. If you have
any questions, contact Finance Director, Alex Snopko ([email protected]).
2.3.9.7.
For all Commonwealth Campuses on the IBIS system, the final check to
clear your campus account must be submitted to the Finance Director, Alex
Snopko, on or before Wednesday, February 19, 2014. NO COPIES OF
CHECK REQUESTS WILL BE ACCEPTED THON WEEKEND. NO
EXCEPTIONS.
2.3.9.7.1.
Any donations received between the time the final check request
is submitted and THON Weekend can be submitted to Finance
Commonwealth Campus Liaison Captain at your campus’s THON
Weekend meeting.
2.4. Statement of Financial Integrity 2.4.1. ALL ORGANIZATIONS AND INDIVIDUALS THAT PARTICIPATE IN THON
ARE TO ADHERE TO THE FOLLOWING GUIDELINES SET FORTH BY THE
THON EXECUTIVE COMMITTEE. TO PROTECT THE FUNDRAISING
INTERESTS OF THE PENN STATE IFC/PANHELLENIC DANCE MARATHON,
THE FOLLOWING GUIDELINES HAVE BEEN ESTABLISHED:
2.4.2. Fundraising organizations should elect/appoint a treasurer for the purpose of
tracking all expenses and income related to THON funds. This person can be
indicated by selecting the appropriate option on THINK.psu.edu This person must
carefully record all transactions and keep all pertinent receipts and check amounts
with corresponding names and dates.
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2.4.3. The THON Executive Committee reserves the right to request the
aforementioned receipts and/or records when an organization’s finances are in
question at any time.
2.4.4. Organizations should have two people present at ALL times during counting and
depositing of money. In the case of paired organizations, there should be one
representative from each organization. For unpaired organizations, the
organization’s treasurer and another executive officer should be present.
2.4.5. At no time should an organization’s THON solicitations be deposited or
commingled with its existing account. All cash and check solicitation must be
turned into the THON Office at 210 HUB.
2.4.5.1.1.
Any organization found depositing solicitations into their existing
University Associated Student Activities Account will receive a 10%
deduction of the funds raised in the given occasion. Final assessment of
penalties will be at the discretion of the Executive Committee.
2.5. All non-Penn State organizations that are fundraising on behalf of THON are
required to follow all of the above policies.
3.0
MERCHANDISE 3.1. USING A COMPANY THAT IS NOT PERMITTED TO PRINT THON MERCHANDISE
IS ILLEGAL. THERE ARE SIX (6) COMPANIES THAT ARE LICENSED TO SCREEN
PRINT MERCHANDISE FOR THON. PLEASE CONSULT TOM BREMER, THE
MERCHANDISE DIRECTOR ([email protected]) FOR ADDITIONAL VENDOR
INFORMATION/QUESTIONS. THE LICENSED COMPANIES AND THEIR CONTACT
INFORMATION ARE LISTED IN APPENDIX C. EXPECT AT LEAST A TWO WEEK
TURN-AROUND WHEN ORDERING MERCHANDISE FROM ONE OF THE LISTED
VENDORS.
3.1.1. The THON Executive Committee and Penn State University appreciate your
cooperation in following these licensing rules.
3.2. PROCESS OF ORDERING MERCHANDISE 3.2.1. All designs must be submitted to THINK under the merchandise tab. After
submission, the Licensing Captain will be approving, denying, or request a change
for the design. If a change is required you must re-submit the new design before
approaching a vendor for print. Any alterations made on the vendor’s
recommendation must be re-submitted again in THINK.
3.2.2. Approved company contact information
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Collegiate Pride
Mike Hawn
[email protected]
3019 Enterprise Dr.
State College, PA 16801
814-237-4377
The Family Clothesline/J&W Interest
John Gummo
[email protected]
352-B East College Avenue
State College, PA 16801
888-237-1946
Custom Stuff
Elizabeth Stephenson
[email protected]
240 Claremont Ave.
Old State
Laura Sweeny
[email protected]
310 East College Ave.
State College, PA 16801
888-234-1415
State College, PA 16801
814-234-7833
Aurum Jewelers
Betsy Suhey
(Jewelry Only)
[email protected]
817 S. Sparks Street
State College, PA 16801
ProActive Sports, Inc.
Rob Bragonier (Altoona Campus)
[email protected]
5910 California Avenue
Altoona, PA 16602
814-943-4651
Valley Specialties - Dennis Kormonick
(Hazleton, Berks, Harrisburg, Lehigh Valley,
New Kensington, Schuylkill, Wilkes-Barre,
Worthington Scranton and York Campuses only)
[email protected]
129 Prospect Road
Sugarloaf, PA 18249
570-788-5654
3.2.3. Using licensed companies ensures that the THON trademark and logo are not
misused while bringing in funds for THON. Please note that printing any THON
logo on apparel is strictly prohibited. Examples of logos include the THON
shutter-shade logo, the THON 2014 theme logo, and any previous THON
theme logos.
3.2.3.1.
Additionally, at NO TIME may the THON logo be altered in any way.
Altered logos found on Facebook, Twitter, or any other social media sites
must be taken down immediately. Penalties for organizations that violate this
rule will be handled at the discretion of the Public Relations Committee.
Contact the Public Relations Director, Dana Giacobello
([email protected]), with any questions.
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3.2.4. The LAST day to submit an order to our vendors before THON Weekend is
FRIDAY, JANUARY 31, 2014 in order to ensure that vendors have enough time
and resources to accommodate your committee or organizational needs.
3.3. COPYRIGHT INFRINGEMENTS 3.3.1. It is not permissible to use or alter any protected trademark, logo, or icons (i.e.
Disney characters).
THINGS TO AVOID
APPROVED DESIGN FEATURES
Quotes from movies
FTK/For The Kids
Slogans
Four Diamonds logo
Brand names
THON
Exact colors from images
Year
Direct copy of characters
Organization name
Anything inappropriate
ALTERED images of characters
Adding elements to an existing trademark
Changed colors
Penn State primary mark
3.3.2. If an organization attempts to submit a design that violates these rules, it will not
be printed.
3.3.3. Any use of THON’s trademarks directly competes with the THON store and will
be treated as copyright infringements.
3.4. DISTRIBUTING MERCHANDISE 3.4.1. Merchandise may be distributed in two separate ways. It may be distributed
within an organization as a way to raise funds or to simply provide items for an
organization’s members. Merchandise may also be sold to the general public as a
means of raising funds. Any merchandise being sold to the public is subject to
additional licensing regulations as seen in the table below.
3.4.2. Merchandise Alternative Fundraising Guidelines
3.4.2.1.
The fundraising request must be submitted on THINK at least two weeks
prior to the time that any merchandise will be sold and cannot begin until the
Fundraising Window has opened.
3.4.2.2.
100% of profit must be donated to THON.
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3.4.2.3.
The merchandise must be marked up 15% of the cost in order to be
approved.
3.4.2.4.
The following trademark, logo, or icons are prohibited from use in an
alternative fundraiser as they directly compete with products used in the
THON Store and are treated as copyright infringements.
3.4.2.4.1.
Prohibited
Acceptable
THON
For The Cure/FTC
FTK/For The Kids
“Org Name” Benefitting THON
THON 2014 Theme
Any variation of the Four
Diamonds logo
Penn State Logos and trademarks
3.4.2.4.2.
Organizations whose designs do not meet the above criteria for an
alternative fundraiser will be asked to resubmit an altered design.
3.4.3. All merchandise is subject to the following restrictions:
3.4.3.1.
The yearly THON theme may only be printed on the following products for
Committee Members or organizations ONLY. These products are limited to: tshirts (short and long-sleeved), sweatshirts, zip-up sweatshirts, sweatpants,
pinnies, and jerseys.
3.4.3.2.
The sale of any THON or THON-related merchandise to the public and
online is PROHIBITED.
3.4.3.3.
Groups may only sell THON merchandise they print through one of the
licensed vendors; the re-sale of merchandise purchased through the THON
Store is PROHIBITED.
3.4.3.4.
Merchandise that does not contain anything related to THON or the Four
Diamonds Fund may be sold to members outside of your organization.
3.5. PENALTIES FOR MERCHANDISE MISCONDUCT 3.5.1. Penalties for violating merchandise regulations will be handled as follows:
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3.5.1.1.
Any organization found printing merchandise that has not been approved
by a Licensing Captain will be required to meet with a Merchandise Captain to
discuss future licensing requests.
3.5.1.2.
Any organization found printing merchandise through an unapproved
vendor will receive a 2.5% deduction in their THON 2014 total.
3.5.1.3.
All other merchandise violations will be handled on a case by case basis.
Final assessment of penalties will be at the discretion of the Executive
Committee.
4.0
THON EVENTS 4.1. Hershey Trips 4.1.1. Each year, Penn State Children’s Hospital offers tours to all students involved in
THON. These tours provide a valuable opportunity for Penn State students to
comprehend the true spirit of THON and observe first-hand the significance of their
yearlong efforts. While on the tour, students will see the hospital’s in-patient and
out-patient oncology units, meet a child life specialist, a music therapist, a
nutritionist, a psychologist, and a social worker, tour the Four Diamonds Pediatric
Research Institute, and usually have the opportunity to meet a Four Diamonds
family – the real heart and soul of THON.
4.1.2. The tours start promptly at 11:00am and end around 2:00pm. Students should
plan to arrive at Hershey by 10:45am at the absolute latest. Each visitor on the tour
receives a complimentary meal ticket worth $8.00 for the hospital’s cafeteria.
Parking is free. Students must arrange with professors in advance if they will be
missing class. Excuse notes will not be provided.
4.1.3. Students are representing THON and should dress appropriately. They are to
wear their organization’s THON T-shirt, sweatshirt or other THON apparel with
Khaki pants and closed toed shoes. No sweatpants, sleeveless shirts, jeans,
shorts, or short skirts, tennis shoes, or sandals are to be worn.
4.1.4. Students are responsible for providing their own transportation to and from the
Hospital. It is approximately a two-hour trip from State College. Directions to
Hershey can be found on the THON website.
4.1.4.1.
Upon arrival at the Penn State Hershey Medical Center, follow the green
signage for Parking Lot G and the University Physicians Center. From there,
please follow the map provided to the location where a Four Diamonds
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Representative will be there to meet you. Please call the Four Diamonds
office at 717-531-6086 if you have any questions.
4.1.5. RULES FOR HERSHEY TRIPS
4.1.5.1.
Any organization may apply for a reservation to visit the Penn State
Children’s Hospital.
4.1.5.2.
Your organization must have at least eight (8) people and no more than
twelve (12) people in order to reserve a spot. In addition, a tour can be made
up of a combination of organizations but if there are still fewer than eight (8)
people for a tour, the tour must be cancelled.
4.1.5.3.
Applications will be available on THINK, Thursday September 12,
2013 through the 'Request Hershey Trip' link.
4.1.5.4.
Only groups that have properly filled out a Hershey Trip Application will
be eligible to attend. Please provide your first, second and third choices for
dates your organization would like to go.
4.1.5.5.
Tours do not run every day. Hershey Trip specific dates are posted on the
THON website, under the Student Documents section. Reservations will be
granted on a first-come, first-served basis. If your group is chosen to
participate you will be contacted by the Hershey Trip Coordinator and your trip
status will be confirmed on THINK.
4.1.5.6.
Please make your best effort to adhere to your reservation and scheduled
time. If something unexpected comes up and you absolutely cannot
make it, you must contact the Hershey Trip Coordinator AT LEAST 48
hours in advance of the trip.
4.1.5.7.
Tardiness is not acceptable. The tours will begin whether or not you are
there. Much effort goes into the planning of these trips. If you choose to
disregard your confirmed reservation, you are choosing to disrespect the
children and the families of The Four Diamonds Fund, Penn State Children’s
Hospital and THON Executive Committee.
4.1.5.7.1.
No electronic devices including cellular phone use are permitted in
the hospital. Phones must be turned off before entering the hospital.
4.1.5.8.
If you cancel fewer than 48 hours in advance of the trip or just fail to
show for your scheduled date and time, your organization will forfeit its visit
to Penn State Children’s Hospital, as well as incur a penalty of $100.00
which will be deducted from the organization’s THON 2014 total and
donated anonymously to THON. THON and the Four Diamonds Fund
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reserve the right to cancel any Hershey Trip. In the case of this event,
organizations will not be fined.
4.1.5.9.
In the event a Hershey Trip is cancelled, a rescheduled date will not be
available due to the fact that participating in the tours does take the staff away
from their work with the Four Diamonds patients and their research.
4.1.6. IF YOU HAVE A COLD/VIRUS/FLU/ETC. OR ARE FEELING SICK IN THE
FEW DAYS (OR DAY OF) LEADING UP TO YOUR TRIP, PLEASE DO NOT GO
TO HERSHEY – FIND A SUBSTITUTE OR CANCEL! You are taken through
various units where your germs could detrimentally affect the immune system of a
sick child. If you have any questions at all about your health and being able to
attend your scheduled time, please contact the Hershey Trip Coordinator as soon
as possible and, if you cannot get in touch with him or her and have any doubt at all
about being sick, please do not go on the trip. Do not compromise the health of a
child.
4.1.7. PLEASE REMEMBER: You are a visitor and guest of Penn State Children’s
Hospital. As such, you also serve as a representative of THON. Hershey Trips are
a privilege, not a right, so please act accordingly. Everything is FOR THE KIDS!
4.2. ADOPT-­‐A-­‐FAMILY INFORMATION 4.2.1. The Adopt-a-Family Program (AAF) allows Penn State students and their
corresponding organizations to pair up with a Four Diamonds Family, build
incredible friendships, and make a difference in the life of a child.
4.2.1.1.
Adopting a Four Diamonds Family is a privilege that needs to be taken
seriously. Those organizations lucky enough to adopt a family will meet real
heroes and will be forever changed as a result. The Four Diamonds Families
are constant motivation and the reason students work so hard in their effort to
conquer childhood cancer.
4.2.2. Organization Standards And Guidelines
4.2.2.1.
[Please note that a family’s wishes in the AAF program come first. If a
family requests not to continue a partnership with its organization, preference
will be given to the family.]
4.2.2.2.
The Application Process
4.2.2.2.1.
To adopt a family, an organization must complete the application
found at www.THON.org. Please note that paired organizations should
only fill out one form.
4.2.2.2.2.
Organizations must complete applications for their families each
year to continue being paired with a family.
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4.2.2.2.3.
Organizations wishing to adopt a new family must submit another
application to receive a new pairing. Applications should focus on the
following criteria: past THON involvement, goals for future THON
involvement, specific ideas about how the organization plans on working
with the family, expected time commitment the organization anticipates
dedicating to the family, and the interests of the organization (athletics,
music, hobbies, etc.)
4.2.2.2.4.
If applying for multiple families, continuing or new, organizations
must complete multiple applications. Applications for each family must be
unique and separate—one application per family. Identical applications
will not be accepted.
4.2.2.3.
After each member of the organization has read and agreed to the terms
listed in this rulebook, the organization must confirm its agreement with these
terms by signing the application. Every THON Chair and Family Relations
Chair (if applicable) must sign the application.
4.2.2.4.
The applications will be available starting Sunday, September 8, 2013. All
application materials are due on Friday, September 27, 2013 by 5pm in 210
HUB. No late applications will be accepted.
4.2.2.5.
Application materials must fit in a manila envelope with the
organizations name and application type (new or continuing) clearly
labeled on the outside. Supplemental materials are allowed to accompany
the application as long as they fit in the envelope.
4.2.2.6.
AAF Workshop #1 is mandatory for all organizations wishing to apply for
a family, continuing or new. This workshop is in place to ensure that all
organizations fill out the application appropriately, giving every organization a
fair chance to obtain a family. If an organization fails to attend this mandatory
workshop, the organization will not be eligible for the AAF program.
4.2.2.7.
Upon approval of the application by the Family Relations Committee, the
organization will then be eligible for adoption of a Four Diamonds Family, and
the Family Relations AAF Liaisons will assign a family to the organization.
4.2.3. Next Steps
4.2.3.1.
The organization will be informed by its Family Relations AAF Liaison via
e-mail if they have been paired. If the organization receives a pairing, they will
be required to attend all further AAF Workshops (#2-4). In AAF Workshop #2,
each paired organization will receive their Four Diamonds Family
assignment(s). The organizations that are not paired at this time will not attend
AAF Workshops #2-4. However, organizations that were not initially paired
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with a family may be paired during the year and if so, will be required to have
a meeting with a Family Relations AAF Liaison to review the missed
workshop(s). The organization’s family relations delegate must attend all
Adopt-A-Family Meetings held by the Family Relations Committee. If for some
reason he/she cannot attend, an alternate member must be in attendance.
4.2.3.2.
The organization must make initial contact with the family within the two
weeks following the second AAF meeting on Thursday, October 3, 2013, and
the organization’s designated Family Relations Chair must contact the family
on behalf of the organization every two weeks.
4.2.3.3.
The organization must delegate a specific member to be responsible for
all family relations. This individual may also be the organization’s THON Chair,
although this is not suggested. The organization will be asked to identify the
Family Relations Delegate at the first AAF meeting. His or her main
responsibilities will be to supervise family relations with his/her organization
and the adopted family, to enforce the AAF program standards and guidelines,
to provide encouragement and motivation to all members of the organization,
and to attend all AAF meetings held by the Family Relations Committee and
AAF workshops held by his/her designated Family Relations Captains.
4.2.3.4.
AAF Workshop #3 - This workshop will feature a roundtable discussion
between organization members to better promote a healthy relationship with
each Four Diamonds Family. It will be used as a forum to discuss and share
ideas between other organizations as well as the Family Relations committee.
4.2.3.5.
AAF Workshop #4 - This workshop will also feature a roundtable
discussion between organization members to better promote a healthy
relationship with each Four Diamonds Family. It will be used as a forum to
discuss and share ideas between other organizations as well as the Family
Relations Committee. Additionally, this workshop will focus on THON
Weekend interactions with families as well as THON Weekend logistics,
events, and rules for FR chairs. The workshop will cover important information
an organization needs to know in order to make THON Weekend a
successful, safe, and fun weekend with their family(s).
4.2.3.6.
AAF Liaison Meeting – This meeting will include a presentation on ways
to enhance the organization’s relationship with its family. This meeting can
either be one on one between the Family Relations AAF Liaison and the
Family Relations chairs or a meeting with the entire paired organization. In this
meeting your AAF Liaison will discuss the importance of all members of your
organization contributing to family interactions. Paired organizations are
responsible for scheduling this meeting with their AAF Liaison; they may be
held at any time throughout the year.
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4.2.4. The organization is responsible for corresponding with its designated Family
Relations AAF Liaison Captain regarding the progress of its relationship and
contact with the family. Every two weeks the organization will be required to
complete a weekly report of the family relations activities to its designated Family
Relations AAF Liaison Captain.
4.2.5. MEETING TIMES
4.2.5.1.
AAF Workshop #1 – Thursday, September 19, 2013
4.2.5.2.
AAF Workshop #2 – Thursday, October 3, 2013
4.2.5.3.
AAF Workshop #3 – Tuesday, November 12 - Thursday, November 14,
(organizations are only required to attend one night of the three)
4.2.5.4.
AAF Workshop #4 – Thursday, January 23, 2014
4.2.6. ATTENDANCE POLICY
4.2.6.1.
The organization’s Family Relations Chair(s) must attend all AAF
meetings held by the Family Relations Committee. If for some reason the
Family Relations Chair cannot attend, an alternate member must be in
attendance.
4.2.6.2.
The organization’s THON Chair(s) and Family Relations Chair must be
present at AAF Workshops #1 and #4.
4.2.7. PENALTIES FOR VIOLATING STANDARDS AND GUIDELINES
4.2.7.1.
The organization is subject to random “check-ups” in which its assigned
Family Relations AAF Liaison will check with the adopted family to ensure that
the adoption is beneficial. The Captains will also be checking on progress with
Kristen Masengarb, Assistant Director of The Four Diamonds Fund.
4.2.7.2.
If an organization violates any of the above standards and guidelines set
in place by the Family Relations Committee, the organization will face
penalties as outlined by the Family Relations Committee below. These
penalties will determine whether the organization can continue its participation
in the AAF program. The Family Relations Director, Dylan Miller, reserves the
right to assess penalties for any misconduct not listed in the rulebook that the
Family Relations Committee, Family Relations Director, and Executive
Director, Ryan Patrick, deem necessary. The Family Relations Director also
reserves the right to hear both an organization and a family’s side of the story
when deciding on penalties.
4.2.7.2.1.
Final assessment of penalties is at the discretion of the Executive
Committee.
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4.2.7.2.2.
Please note: All check-ups, guidelines, and deadlines are in place
to ensure that the adoptions reach their ultimate success on both ends.
The AAF program aims to satisfy both the organizations and, most
importantly, the Four Diamonds Families. These rules and guidelines are
not set in place to “punish” people or make them worry about their
relationships. When addressed properly, the relationships formed with
these families can be the best part of participating in THON. Please keep
in mind that these rules are in place to help organizations and to ensure
that THON is always FOR THE KIDS!
Misconduct
Organization fails to attend AAF meeting or
workshop
Organization fails to submit 2 bi-weekly
reports in a row
Organization misses 2 AAF meetings or
workshops
Consequence
Meeting between Family Relations AAF
Liaison and organization Family Relations
Chair and THON Chair(s)
Meeting between organization Family
Relations Chair, THON Chair(s), organization
president, Family Relations AAF Liaison, and
Family Relations Director Dylan Miller.
Meeting between organization Family
Relations Chair, THON Chair(s), organization
president, Family Relations AAF Liaison, and
Family Relations Director Dylan Miller.
Organization misses both two AAF
Workshops and fails to submit 2 bi-weekly
reports
Meeting between organization Family
Relations Chair, THON Chair(s), organization
president, Family Relations AAF Liaison,
Family Relations Director Dylan Miller, and
Executive Director Ryan Patrick. During this
meeting a selection of a Family Relations CoChair, or, if necessary, a new FR chair
selected by the organization.
Organization is found lying about contact with The organization will be “red-flagged.” This will
family
be accompanied by a meeting between
organization Family Relations Chair, THON
Chair(s), organization president, Family
Relations AAF Liaison, Family Relations
Director Dylan Miller, and Executive Director
Ryan Patrick. At this time, there will be a
discussion regarding the removal of the Four
Diamonds family pairing with the organization.
Additionally, by discussion and decision of the
Family Relations Director and Executive
Director, this organization may lose access to
floor passes during THON Weekend or
removal of AAF pairing for up to two years
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5.0
DANCER INFORMATION 5.1. Dancer Classifications 5.1.1. Greek Organization Couples: Couples who hold membership in an organization
recognized by the IFC, PHC, MGC, and NPHC. This also includes student
organizations paired with Greek organizations, as well as the IFC, PHC, MGC, and
NPHC themselves.
5.1.2. Special Interest Organization Couples: Couples who hold membership in an
organization recognized by the Office of Student Activities with the sole purpose of
supporting THON.
5.1.3. General Organization Couples: Couples who hold membership in an
organization recognized by the Office of Student Activities with an additional
purpose of supporting THON.
5.1.4. Independent Dancer Couples: Couples who are dancing independently of any
student organization that participates in THON. Both members of the couple must
be current undergraduate or graduate students of Penn State University.
5.1.5. Alumni Couples: Couples who have graduated from The Pennsylvania State
University and are members of the Dance Marathon Alumni Interest Group (Dance
Marathon AIG). This includes 2 allotted dancer couples, which are selected by
Dance Marathon AIG each year.
5.1.6. New Organization Couples: Couples whose organizations are participating in
THON for the first time or whose organizations do not have a fundraising total from
THON 2013. These organizations MUST be recognized by the Office of Student
Activities.
5.2. Number of Dancer Couples 5.2.1. Lion Shrine Status: If an organization, paired or unpaired raises $245,000 or
more in THON 2014, that organization is granted a 5th dancer couple in THON
2015.
5.2.1.1.
Please note: due to the growth of THON and the number of families,
dancers, volunteers, and guests who visit the BJC each year, organizations
that qualify as Lion Shrine status for THON 2014 will receive the following
number of finale passes. Unpaired organizations: ten (10) passes. Paired
organizations: five (5) passes PER ORGANIZATION.
5.2.2. Collective Organizations: The number of dancer couples allotted is based
solely on the amount of money raised by a collective organization that includes
either a single registered organization or a registered pair of organizations. New
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organizations and organizations without a total from THON 2013 will not be able to
pair for THON 2014 but can do so the following year.
5.2.3. If your organization was paired with another organization for THON 2013 and no
longer wishes to continue the pairing, you must contact the Communications
Director, Kelly Tompeck ([email protected]), by Friday, September 13,
2013 at 5pm. After that date, all pairings will be final and no organizations may
change partners until after THON 2014. If you do not keep your partner for THON
2014, your organization’s canning totals will be divided in half and all checks and
individual donations will be credited to the organization to which they were made
out. This will affect the number of dancers and floor passes your organization
receives for THON 2014. Please also consider the effect this action may have on
your THON family.
5.2.3.1.
Organizations that have changed partners from THON 2013 to THON
2014 will have their individual organization totals from THON 2013 added
together. The number of dancers allotted for THON 2014 is then based on the
earnings of the two organizations’ individual totals added together from THON
2013. These organizations are not eligible for Lion Shrine Status until the
following THON, as they have not yet earned a status as a collective
organization.
5.2.3.2.
NOTE: Special Interest organizations are not permitted to pair with any
other organization. Due to their dedicated purpose and unlimited number of
volunteers, any pairing of this nature could monopolize fundraising.
5.2.3.3.
Any questions regarding splits and pairings should be directed to the
Communications Director Kelly Tompeck ([email protected]).
5.2.4. Independent Dancer Couples and New Organizations: Independent Dancer
Couples and New organizations that would like to dance in THON will be placed in
a lottery system.
5.2.4.1.
To be entered into the lottery, all Independent Dancer Couples and
New organizations must raise a minimum of $2,800.
5.2.4.2.
The number of Independent Dancer Couples selected to dance in THON
varies from year-to-year according to organization fundraising totals and what
the Executive Committee deems a safe environment on the floor THON
weekend.
5.2.5. Alumni (Dance Marathon AIG) are permitted two couples (four dancers).
5.3. THON Volunteers Dancing 5.3.1. The Executive Committee has outlined the restrictions mentioned below as
appropriate and necessary to accomplish THON's mission. The number of Captain
and Committee Members selected each year ensures that THON will be able to
carry out events effectively and successfully. Thus, the number of volunteers
present THON Weekend is vital in achieving THON’s goals. The Executive
Committee places the following restrictions on dancing:
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5.3.2. The following Captain Committees will not be able to dance THON Weekend.
Accepting a position on any of the Captain Committees listed below forfeits one's
ability to dance. These committees include:
5.3.2.1.
Entertainment, Family Relations, Hospitality, Merchandise, Morale,
OPPerations, Public Relations, Rules & Regulations
5.3.3. The following Committee Members will not be able to dance THON Weekend.
Accepting a position on any of the committees listed below forfeits one's ability to
dance, even if one leaves the committee at a later date. These committees
include:
5.3.3.1.
Entertainment, Hospitality, Merchandise, Morale, OPPerations, Rules &
Regulations
5.3.4. The following Captain and Committee Members of the Committees listed below
have the ability to dance THON Weekend, depending on the position, if chosen
by their respective organization or selected in the lottery. Having a position on the
following committees in no way guarantees the right to dance. The decision of
which Captain positions and Committee Members have the ability to dance will rest
with Executive Director of that Committee. These committees include:
5.3.4.1.
Communications, Supply Logistics, Special Events, Technology, Finance,
Donor & Alumni Relations, Public Relations.
5.3.5. Captain descriptions with dancing limitations are listed explicitly on
http://thon.org/faq/8. To uphold THON's integrity, those volunteers who do not
abide by the aforementioned restrictions will not be given the opportunity to dance
in THON 2014. If you have any questions, please contact the Executive Director,
Ryan Patrick, at [email protected]
5.4. GUIDELINES FOR DANCER REGISTRATION 5.4.1. Couple Assignment
5.4.1.1.
All potential dancing couples, including those from Commonwealth
Campuses, Greek organizations, General organizations, Special Interest
organizations, Independent Dancer Couples, and new organizations must be
pre-registered to dance on THINK by Monday, January 27, 2014. All couple
assignments must be handled within an organization prior to registration.
5.4.2. Online Pre-Registration
5.4.2.1.
All dancers must register on THINK between January 13, 2014 and
January 27, 2014. If dancers are not registered online they will not be able to
complete their registration during the scheduled sessions. Online preregistration includes the dancer survey to be reviewed by the Morale
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Committee. All prospective dancers MUST fill this out prior to in-person
dancer registration.
5.4.3. In-Person Registration
5.4.3.1.
In-person dancer registration will take place as follows:
5.4.3.1.1.
Independent Dancers/Lottery Organization Couples
(including Commonwealth Campuses in the lottery): February 3,
2014 from 6-10pm, Heritage Hall
5.4.3.1.2.
General Organization/Special Interest Organization Couples:
February 4, 2014 from 6-10pm, Heritage Hall
5.4.3.1.3.
Greek Organizations/Commonwealth Campuses not in the
lottery: February 5, 2014 from 6-10pm, Heritage Hall
5.4.3.2.
There will be a lottery drawing on the night of Wednesday, February 5,
2014 to determine independent dancers and new organization couples.
Lottery participants can expect to be notified on Thursday, February 6, 2014
5.4.3.3.
Organizations must complete registration in accordance with this
schedule to ensure they are guaranteed dancers or placement in the
lottery for THON 2014.
5.4.4. Registration Requirements
5.4.4.1.
Any Greek organization, General organization, Special Interest
organization, Independent Dancer Couple or Commonwealth Campus that
does not comply with all registration procedures, including deadlines, will lose
one (1) general pass for THON Weekend. Final assessment of penalties will
be at the discretion of the Executive Committee.
5.4.4.2.
The registration fee is $80 per couple. This is to help cover dancer
expenses at THON (including medical equipment) and should be paid out of
organization/personal funds, not funds raised for THON. The registration fee
must be paid in form of check, cash, or ASA transfer, with checks made
payable to Penn State Dance Marathon and submitted at the time of dancer
registration. Any organization paying by ASA transfer must provide proof of
receipt at Dancer Registration. Checks will be voided for dancer couple
candidates who are not selected in the dancer lottery. If the form of payment is
cash, the registration fee cannot be returned. This fee is to be submitted at
the time of that dancer couple’s registration.
5.4.4.2.1.
Note: ASA transfers will NOT be accepted to cover the $80
registration fee for organizations in the lottery.
5.4.4.3.
Both members of the dancer couple and one THON Chair must be
present to register in person. If both members of the dancer couple are not
present, the registration process will not be completed.
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5.4.4.4.
The minimum fundraising amount of $2,800 for Independent Dancer
Couples and Organizations must be presented at the time of registration or
the registration will be denied. This includes any organizations that have
already been allotted dancers. (This does not include the $80 dancer couple
registration fee.) In order to be eligible for the lottery, all Commonwealth
Campuses who have not been guaranteed dancers must meet the minimum
fundraising amount required by Monday, February 3, 2014 at 5pm.
Commonwealth campuses are required to fax their dancer registration packet
and the dancer couple registration fee.
5.5. THE LOTTERY SYSTEM 5.5.1. The lottery system for determining Independent Dancer Couples and new
organizations will be run as one lottery.
5.5.2. A couple or organization must raise at least the minimum fundraising total of
$2,800 to be eligible for the lottery. For each additional $600 raised over the base
registration requirement, the couple or organization will receive one additional
chance. To calculate your number of chances, subtract $2,800 from the total
raised, divide by $600 and then add 1.
5.5.3. After registration is complete, lottery dancer couples will be chosen by a computer
program, which randomly selects dancers based on the number of chances in the
lottery. Dancers will be notified via e-mail no later than Thursday, February 6, 2014.
5.6. DANCER TIMELINE 5.6.1. Dancer Meetings
5.6.1.1.
Meeting #1: Wednesday, February 12, 2014 at 7pm in the Multisport
Complex. At least one THON Chair representing an organization and all
dancer couples must attend this meeting. Rules, regulations, and dancer tips
will be distributed and questions will be answered.
5.6.1.1.1.
If unable to attend Dancer Meeting #1, a make-up meeting will be
held on Sunday, February 16, 2014 at 8pm. Location will be
announced at a later date. Contact Morale Director, Brian Dunn, with
any questions.
5.6.1.2.
Color Wars Kick-Off: Wednesday, February 12, 2014 at 9pm in the
Multisport Complex. Details will be distributed via the THON listservs and Web
site.
5.6.1.3.
Dancer/Morale Meetings: All held during the two weeks prior to THON.
The meetings are specific to each dancer/moraler and are an opportunity for
the dancer to convey any specific needs or concerns to the moraler. The
Morale Committee will specify meeting time information after dancer
registration.
5.6.1.4.
Meeting #2: Friday, February 21, 2014 at 4pm in the Multi-Sport Complex.
Questions will be answered, weekend guidelines and emergency plans will be
reviewed, and dancer bracelets will be distributed. It is recommended that
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dancers eat prior to this meeting, as no meal will be served. Please do not be
late!
6.0
THON WEEKEND INFORMATION 6.1. THON Chair Responsibility 6.1.1. The THON Chair will be the main point of contact during THON weekend for
all informational and disciplinary needs.
6.1.2. If an organization’s THON Chair is dancing THON Weekend, the organization
must register another THON Chair or organization member prior to the Weekend as
the “Acting THON Chair” for THON Weekend on THINK.
6.2. THON 2014 ORGANIZATIONAL PASSES 6.2.1. The number of passes an organization receives for THON 2014 will be based on
its fundraising total from THON 2013. If an organization switches partners from
THON 2013 to THON 2014, the fundraising totals will be split and added with the
new partner’s fundraising total. Please note that specific pass distribution
information for your organization will be available on September 27, 2013 on
THINK. If there are any questions, comments, or concerns, please contact Rules
and Regulations Director, Janine Patton ([email protected]). Your
cooperation and understanding in this matter is greatly appreciated.
6.2.2. General Organization Pass (ORG): The General Organization Pass is a Floor
Access Pass (ORG) that will be valid from the official start of THON 2014 until
approximately five (5) hours prior to the conclusion, at 10:45am on Sunday,
February 23, 2014. These passes are good for FLOOR ACCESS ONLY. ALL other
areas are PROHIBITED. General Organization Passes are only valid for a
maximum of three (3) hours at a time. Passholders will be notified when their pass
has expired. General Organization Passholders can expect to be swept off the
floor as passes expire.
6.2.2.1.
Failure to exit the floor during the assigned time will result in pass
suspension.
6.2.3. THON Finale Pass: In addition to receiving General Organization passes,
organizations may also qualify for THON Finale (FINALE) passes. These passes
will be valid for the final four hours of THON 2014. Passes will be awarded based
on THON 2013 totals. These passes are good for FLOOR ACCESS only; ALL
other areas are PROHIBITED.
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6.2.4. *Passes are subject to suspension by the Rules and Regulations Director,
Janine Patton, the Pass Team Leader, Zach Davis, and the Security Team
Leader, Jeff Krishak, at ANY given time due to misconduct of an
organization’s members.
6.2.5. The Pass Tables are subject to shut down causing access to the floor to be
denied at any time due to capacity and safety concerns.
6.3. PASS REQUIREMENTS AND INFORMATION 6.3.1. ORGANIZATIONAL PASS LISTS REQUIREMENTS
6.3.1.1.
Each organization must submit its Pass List on pass.thon.org through the
‘Pass Lists’ link. All pass lists must be submitted by Sunday, February 9,
2014 at 11:59pm.
6.3.1.2.
Each organization in a pair must create its list separately. Members of
your paired organization will share your total number of passes, but lists are
created independently.
6.3.1.3.
For the THON Finale Passes, organizations must indicate which
individuals will be on the floor for the end of THON by checking the extra
box on THINK when submitting a pass list.
6.3.1.3.1.
Unlike General Organization Passes, only one person may be
registered to each Finale pass.
6.3.1.4.
Family members must be placed on Pass Lists. PLEASE REMEMBER
TO INCLUDE PARENTS OF DANCERS ON YOUR LIST! Other people to
include on the list can be top money raisers not dancing, large donors or
supporters, etc.
6.3.1.5.
When submitting a Pass List, an organization’s THON Chair and all
dancers should be present to verify that all desired persons are included on
the list, as no changes will be made after the deadline.
6.3.1.6.
HANDWRITTEN LISTS WILL NOT BE ACCEPTED.
6.3.1.7.
All Pass Lists must be submitted and digitally confirmed by a
designated THON Chair of the respective organization.
6.3.2. Any organization selected in the lottery will receive two (2) General Organization
floor passes.
6.3.3. Anyone on an organization’s Pass List will be allowed to use that organization’s
floor passes. However, the number of individuals allowed on the floor is limited to
the number of passes that organization was allotted. Example: Organization XYZ
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has four (4) passes to use. It places seven (7) names on its Pass List. Only four
people will be allowed on the floor at one time. The remaining individuals must wait
for a pass from the organization to come off the floor before they can enter.
6.3.4. Fifteen (15) people may be registered to each pass – this means that for every
one person on the floor, fourteen (14) others may be waiting for that pass. Please
inform your guests of this policy to avoid any possible difficulties.
6.3.5. To ensure the safety and well-being of all dancers and passholders and the
security of the Bryce Jordan Center, pass sweeps of the event level will be
conducted frequently throughout the weekend. Executive Directors, Captains, and
Committee Members will ask passholders to leave once their floor pass has
expired. Use of passes for an unlimited amount of time THON Weekend is strictly
prohibited.
6.3.6. Passes will NOT be given to those considered to be a threat to the safety of the
dancers (i.e. intoxicated or overly obnoxious behavior). ANYONE SUSPECTED OF
BEING UNDER THE INFLUENCE OF ALCOHOL OR ANY OTHER SUBSTANCE
WILL BE ESCORTED FROM THE BRYCE JORDAN CENTER– NO
EXCEPTIONS.
6.3.7. This substance-free policy is not only a policy of THON’s, but of the Bryce Jordan
Center as well, and police and BJC personnel are aware of this. In addition,
inappropriate actions could jeopardize the status of an organization and result in
forfeiture of floor visitation rights at THON 2014. In extreme situations, dancer
couples and passes could be taken away for future THONs.
6.3.8. Immediate dismissal from the Bryce Jordan Center will be strictly enforced by
Rules and Regulations Captains, Committee members, and Penn State Police and
Auxiliary Police, if necessary.
6.3.9. THE EXECUTIVE COMMITTEE, RULES AND REGULATIONS CAPTAINS,
THEIR COMMITTEE MEMBERS, AND POLICE SERVICES ALL RESERVE THE
RIGHT TO DENY ADMISSION TO THE EVENT LEVEL AND THE BRYCE
JORDAN CENTER AT ANYTIME.
6.3.10. FAILURE TO MEET THESE RULES WILL RESULT IN FORFEITURE OF
YOUR ORGANIZATION’S FLOOR PASSES FOR THON 2014.
6.3.11. DUPLICATING OR SELLING FLOOR PASSES IS STRICTLY PROHIBITED.
Should any organization be found in violation of this policy, that organization will
lose floor pass privileges for the remainder of THON 2014 and receive a reduced
number of floor passes for THON 2015 at the discretion of the Rules and
Regulations Director.
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6.3.12. If you have questions, comments, or concerns, please contact Rules and
Regulations Director, Janine Patton ([email protected]).
6.4. ORGANIZATIONAL TOTAL RECOGNITION CRITERIA 6.4.1. All money received by 11:59pm, Saturday, February 22, 2014, that is designated
to be credited to an organization will be credited to that organization.
6.4.2. An example of the formula used to calculate organizational total
recognition is the following:
Total cash, check, online, and fundraising event donations (by
Saturday, February 22, 2014)
-
Organizational Penalties
=
TOTAL DONATION CREDITED FOR THON 2014
6.4.3. The top money raisers in each of the following categories will be recognized at
the conclusion of THON Weekend:
6.4.3.1.
Top 5 Commonwealth Campuses
6.4.3.2.
Top 5 Greek organizations
6.4.3.3.
Top 5 General organizations
6.4.3.4.
Top 5 Special Interest organizations
6.4.3.5.
The collective Independent Dancer total will also be recognized.
6.5. GENERAL THON WEEKEND RULES 6.5.1. The rules of the BJC during THON Weekend are subject to revision at the
discretion of the Rules & Regulations Committee. As one community, we must
ensure a safe and secure environment for the families, dancers, volunteers, and
spectators during the event.
6.5.2. Any violation of THON Weekend Rules will be subject (but not limited) to any of
the following penalties: pass revocation; pass suspension, and removal from the
BJC.
6.5.2.1.
Assessment of these penalties will be at the discretion of the Rules
& Regulations Captains on a case by case basis.
6.5.2.2.
Note: All penalties acquired affect the ENTIRE organization. If an
organization is paired, the penalty affects both members of that paired
organization.
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6.5.2.3.
Members of the Executive Committee, police, Rules and Regulations
Captains, and Rules and Regulations Committee Members reserve the right to
ask anyone inside the BJC causing a disruption and/or not following the rules
of THON to leave the premises immediately.
6.5.3. Dancer Rules
6.5.3.1.
Dancer’s feet should remain on the floor unless stretching.
6.5.3.2.
No caffeine is permitted at any time.
6.5.3.3.
For safety reasons, no dancer will be permitted to leave the designated
“dancer” areas during the weekend. The dancer areas consist of the Dance
Floor and the Dancer Storage Areas.
6.5.3.4.
Dancer numbers and bracelets must be worn visibly at all times.
6.5.3.5.
Food and beverages will be provided throughout the weekend. Anyone
requiring a special diet (i.e. vegetarian, gluten free) should arrange their own
meals ahead of time with friends or Moralers.
6.5.3.6.
Restrooms located on the Event Level are for dancers ONLY. Only
dancers and members of the same sex who are accompanying or helping the
dancer may enter Dancer Storage Areas.
6.5.3.7.
Food and beverages at the HOS Tables, Snack Shack and Pepsi Mobile
Fridges are for Dancers ONLY.
6.5.4. General Rules: The rules of the BJC throughout THON Weekend include,
but are not limited to, the following:
6.5.4.1.
The use of alcohol or drugs is prohibited throughout the entire
weekend. ANY individual found in violation of this rule will be denied
access to the BJC. Cigarettes will not be permitted at any time
throughout the weekend.
6.5.4.2.
No pets are allowed (with the exception of guide dogs).
6.5.4.3.
No large containers are permitted inside the BJC.
6.5.4.4.
No silly string is allowed inside the BJC.
6.5.4.5.
No large quantities of food may be brought into the BJC. While single
items of food (i.e. one bag of fast food) are permitted, no large orders
(including a single box of pizza, cases of water or other beverages) will be
permitted and guests will be asked to leave their items outside.
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6.5.4.6.
No sitting is allowed in any area that may be viewed by dancers or on the
concourse at any time (this does not include elderly or disabled persons).
6.5.4.6.1.
Any person who needs to sit for medical reasons may
request a wristband from Rules and Regulations Committee
Members. This wristband must be worn at all times in the BJC so
that the wearer will not be asked to stand again.
6.5.4.6.2.
Handicapped seating is available in the Bryce Jordan Center
throughout the weekend.
6.5.4.7.
Standing on seats and/or saving seats is not permitted.
6.5.4.7.1.
6.5.4.8.
Signs are not permitted to be stored on seats.
Aisles must be clear at all times, and lines should be continually moving.
6.5.4.9.
No large squirt guns will be permitted in the BJC (i.e. anything with a tank
or ability to create damage.)
6.5.4.10. Balls of any kind that could potentially hurt an individual (i.e. baseball or
football) will not be permitted in the BJC.
6.5.4.11. Objects may not be thrown from the Event level to the stands or viceversa.
6.5.4.12. Standing against the gates at the end of each aisle or at the top of the
entrance to any Portal is prohibited.
6.5.4.13. Spectators are not allowed to use the outlets in the BJC to charge
phones, cameras or any other electronic devices.
6.5.4.14. Organizations may not hang signs over the railings in front of any THON
or corporate sponsor signs.
6.5.4.15. Entrance to the BJC prior to the start of THON Weekend will be via Gates
A and B. Guests waiting to enter will line up in the gated queue. There will be
an open area between the lines and the doors of approximately 20 feet in
distance. Rules & Regulations Captains will allow twenty (20) guests at a time
to enter the BJC. Detailed instructions regarding this entrance plan will be
available closer to THON Weekend 2014.
6.5.4.15.1.
6.5.4.16.
Hopping over the outside gates to get in line is strictly prohibited.
Running outside and inside the BJC is strictly prohibited.
6.5.4.17. NOTE: From 11pm-4am on Friday and Saturday night, the only open
entrance of the BJC is Gate A. During this time, NO opened beverages will
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be allowed into the building. Only approved beverages with seal intact may
enter the BJC. Rules & Regulations Captains and Committee Members
reserve the right to prohibit entrance to the building from anyone who they
suspect may have been drinking.
6.5.4.18. Any violation of the rules listed above will result in penalties
including deduction from THON 2014 total, pass suspension, permanent
loss of passes, or removal from the BJC.
6.5.4.18.1.
Violations will be handled on a case by case basis and will be at
the discretion of the Rules & Regulations Committee. Any questions can
be directed to the Rules & Regulations Director, Janine Patton,
[email protected]
6.6. PASS System Rules 6.6.1. Passes must be worn and visible at all times.
6.6.2. No one other than Directors, Captains, Committee Members, and BJC Staff
should be on the Event or Mezzanine Levels without a Pass. NO exceptions.
6.6.2.1.
There should be no passes on the Concourse level other than tours
during certain hours and escorted by the appropriate Captain. Four Diamonds
and Family passes are acceptable.
6.6.3. During periodic Pass Sweeps, expired pass holders must exit the Event Level
immediately.
6.6.3.1.
Failure to exit the floor when a pass expires will result in pass suspension
for the entire organization.
6.6.4. Passes may not be handed from a passholder to a guest without a pass. Doing
so will result in immediate expulsion from the Event Level and suspension of the
organization’s passes.
6.6.5. Only those on an organization’s Pass List may be able to use that organization’s
passes. NO EXCEPTIONS.
6.6.6. If your pass is not available upon reaching the front of the Pass Line, you MUST
return to the back of the line. No one may stand by the Pass Tables waiting for a
pass to become available. Everyone must wait in line to as to avoid congestion
around the computers.
6.6.7. The Pass Tables may close periodically throughout the Weekend when the floor
reaches capacity.
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6.6.8. Any violation of PASS System rules will be subject (but not limited) to any of the
following penalties: pass revocation; pass suspension, and removal from the BJC.
6.6.8.1.
Assessment of these penalties will be at the discretion of the Rules
& Regulations Captains on a case by case basis.
6.6.8.2.
Note: All penalties acquired affect the ENTIRE organization. If a
paired organization receives a pass suspension, no member of either
side of the pair may use those passes until the suspension has been
lifted.
7.0
CODE OF CONDUCT 7.1. Expectations of THON Volunteers 7.1.1. Engaging in inappropriate behavior or behavior that does not uphold the integrity
of THON while serving as a volunteer or representing THON gear will result in a
meeting with appropriate member(s) of the Captain or Executive Committee.
7.1.2. Engaging in inappropriate behavior in a THON setting (i.e. consuming alcohol
prior to a meeting) will result in immediate removal from THON setting and a
meeting with the appropriate member(s) of the Captain or Executive Committee.
7.1.3. Failure to attend more than three (3) mandatory THON events without a
reasonable excuse will result in a warning and/or potential removal from the
Committee following meeting with the appropriate member(s) of the Captain or
Executive Committee.
7.1.4. If THON is represented anywhere in a THON volunteer's (i.e. Director, Captain,
or Committee Member) online profile or account information, the volunteer is to
post and tweet things appropriate of a THON representative. Repeated failure to
do so will result in a warning and/or meeting with the appropriate member(s) of the
Captain or Executive Committee.
7.1.5. Any THON volunteer who is involved in a major criminal offense or any activity
deemed egregiously inappropriate by the Executive Committee will face potential
dismissal as left to the discretion of the Executive Committee.
7.2. Protocol for Removal of THON Volunteers 7.2.1. Removal of THON volunteers (i.e. Director, Captain, or Committee Member) will
be left to the discretion of overseeing Director or Captain.
7.2.2. An individual Captain may not remove a Committee Member without the consent
of his or her Director or the Executive Committee.
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7.2.3. An individual Director may not remove a Captain without the consent of the
Executive Director.
APPENDIX A TAX-­‐ID INFORMATION To Whom It May Concern:
The purpose of this letter is to provide information for tax purposes regarding donations made to
The Penn State IFC/Panhellenic Dance Marathon. THON and affiliated fundraising efforts are
covered under the tax-exempt status of The Pennsylvania State University. All contributions and
in-kind donations are fully tax-exempt.
Federal ID Number: 24-6000-376
The U.S. Treasury Department, office of the Commissioner of Internal Revenue, in a private
letter ruling, dated September 9, 1949, has held that The Pennsylvania State University is an
instrumentality of the Commonwealth of Pennsylvania, and as such, is not subject to Federal
Income Tax, and contributions made to the University are deductible by donors. The current
applicable provision of the Internal Revenue code is Section 115. The current law prescribes the
manner and extent of the deduction for contributions. Internal Revenue Code Section 170
entitled “Charitable, etc., Contributions and Gifts” provides for the allowance of deductions,
percentage limitations, definitions, and other information.
TAX-EXEMPT STATUS OF THE UNIVERSITY – The Pennsylvania State University is an
instrumentality of the Commonwealth of Pennsylvania and as such is qualified as a proper
recipient of income that is exempt from federal income tax by virtue of Internal Revenue Code
Section 115. This precludes any requirement of obtaining an additional specific exemption
under Internal Revenue Code 501(c) (3), since the University is already tax-exempt under
Section 115.
TAX DEDUCTIBILITY OF CHARITABLE CONTRIBUTIONS TO THE UNIVERSITY –
Contributions to the University are deductible for Federal Income Tax Purposes by virtue of
Internal Revenue Code Section 170 (c) (1) and the applicable regulations there under.
Please feel free to contact me with any further questions, concerns, or comments. You can
reach me via email at [email protected]
For The Kids,
Dom Mirabile
Donor and Alumni Relations Director
2014 Penn State IFC/Panhellenic Dance Marathon
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APPENDIX B – Vehicle Codes THE EXECUTIVE COMMITTEE REQUIRES THAT ALL INDIVIDUALS ADHERE TO THE
CANNING AND SOLICITATION LAWS SET FORTH BY EACH STATE. IT IS A COURTESY
THAT THESE STATES PERMIT THON TO CAN IN THEIR COUNTIES, SO PLEASE ABIDE
BY THE LAWS. IT IS STILL REQUIRED THAT AN ORGANIZATION CHECK WITH THE
LOCAL COUNTY BEFORE CANNING IN THEIR AREA AND PROCURE A PERMIT TO
SOLICIT IN THAT BOROUGH OR MUNICIPALITY. CERTAIN COUNTIES HAVE ADDITIONS
TO THE LAWS SET FORTH BY THEIR STATE.
PENNSYLVANIA
While canning, individuals must adhere to PA vehicle code 3544 and 3545.
Vehicle Code 3544 – Pedestrians walking along or on highway
Mandatory use of available sidewalk where a sidewalk is provided and its use is
practicable, it is unlawful for any pedestrian to walk along and upon an adjacent
roadway.
Absence of sidewalk. Where a sidewalk is not available, any pedestrian walking along
and upon a highway shall walk only on a shoulder as far as practicable from the edge of
the roadway.
Absence of sidewalk and shoulder. Where neither a sidewalk nor a shoulder is
available, any pedestrian walking along and upon a highway shall walk as near as
practicable to an outside edge of the roadway and, if on a two-way roadway, shall walk
only on the left side of the roadway.
Right-of-way to vehicles. Except as otherwise provided in this subchapter, any
pedestrian upon a roadway shall yield the right-of-way to all vehicles upon the roadway.
Vehicle Code 3545 – Pedestrians soliciting rides or business
No person shall:
1. Stand on a roadway for the purpose of soliciting a ride.
2. Stand on a roadway for the purpose of soliciting employment, business or
contributions from the occupant of any vehicle.
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3. Stand on or in proximity to a highway for the purpose of soliciting the watching
or guarding of any vehicle while parked or about to be parked on a street or
highway.
DELAWARE
While canning, individuals must adhere to the DE vehicle code 4142.
Vehicle Code 4142 – Pedestrians’ right-of-way in crosswalks
No pedestrian shall suddenly leave a curb or other place of safety and walk or run into
the path of a vehicle which is so close as to constitute an immediate hazard.
Vehicle Code 4143 – Crossing at other than crosswalks
Every pedestrian crossing a roadway at any point other than within a marked crosswalk
or within an unmarked crosswalk at an intersection shall yield the right-of-way to all
vehicles upon the roadway.
Between adjacent intersections at which traffic-control signals are in operation,
pedestrians shall not cross at any place except in a marked crosswalk.
No pedestrian shall cross a roadway intersection diagonally unless authorized by official
traffic-control devices; and, when authorized to cross diagonally, pedestrians shall cross
only in accordance with the official traffic-control devices pertaining to such crossing
movements.
Vehicle Code 4146 – Pedestrians on highways; penalty
Where a sidewalk is provided and is accessible, it shall be unlawful for any pedestrian to
walk along and upon an adjacent roadway.
Where a sidewalk is not available, any pedestrian walking along and upon a highway
shall walk facing traffic only on a shoulder, as far as practicable from the edge of the
roadway.
Where neither a sidewalk nor a shoulder is available, any pedestrian walking along and
upon a highway shall walk as near as practicable to an outside edge of the roadway, and
shall walk facing traffic.
Except as otherwise provided in this chapter, any pedestrian upon a highway shall yield
the right-of-way to all vehicles upon the highway.
This section shall not require that pedestrians on one-way roadways of controlledaccess highways walk facing traffic to the nearest emergency reporting device.
Whoever violates this section shall for the first offense be fined not less than $10 nor
more than $28.75. For each subsequent like offense, the person shall be fined not less
than $25 nor more than $50.
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Vehicle Code 4147 – Pedestrians soliciting rides or business
No person shall stand in a highway for the purpose of soliciting any employment,
business or contributions from the occupant of any vehicle.
MARYLAND
While canning, individuals must adhere to the MD vehicle code 21.507.
Vehicle Code 21.507 – Certain activities by pedestrians prohibited
Soliciting rides, employment, or business. Except for the occupant of a disabled
vehicle who seeks the aid of another vehicle, a person may not stand in a roadway to
solicit a ride, employment, or business from the occupant of any vehicle.
NEW JERSEY
While canning, individuals must adhere to NJ vehicle code 39:4-34.
Vehicle Code 39:4-34 – Pedestrian to Use Crosswalk
Unlawful for pedestrians to cross any highway separated by medial barrier except where
a provision is made for a crossing.
On all highways where no sidewalks or paths are provided, pedestrians shall, when
practical, walk only on the extreme left side of the roadway or its shoulder facing traffic.
Where sidewalks are provided, it shall be unlawful for any pedestrian to walk along and
upon an adjacent roadway.
NEW YORK
While canning, individuals must adhere to the NY vehicle code 1156 and 1157.
Vehicle Code 1156 – Pedestrians on Roadways
Where sidewalks are provided and they may be used with safety it shall be unlawful for
any pedestrian to walk along and upon an adjacent roadway
Where sidewalks are not provided any pedestrian walking along and upon a highway
shall when practicable walk only on the left side of the roadway or its shoulder facing
traffic which may approach from the opposite direction. Upon the approach of any
vehicle from the opposite direction, such pedestrian shall move as far to the left as is
practicable.
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Vehicle Code 1157 – Pedestrians soliciting rides, or business
No person shall stand in a roadway for the purpose of soliciting a ride, or to solicit from
or sell to an occupant of any vehicle.
No person shall occupy any part of a state highway, except in a city or village, in any
manner for the purpose of selling or soliciting.
OHIO
While canning, individuals must adhere to the OH vehicle codes 4511.051, 4511.48, and
4511.50.
Vehicle Code 4511.051 – Pedestrians Prohibited on Freeways
No pedestrian is permitted within the limits of the right of way of a freeway, except: within
a rest area, in the performance of public works, or as a result of an emergency or a
breakdown of a motor vehicle.
Vehicle Code 4511.48 – Right-of-Way Yielded by Pedestrians Where there is No
Crosswalk
When not crossing at a crosswalk, the pedestrian must yield the right of way to all traffic
upon the roadway. When between intersections where traffic signals are in operation,
pedestrians shall cross only in marked crosswalks.
Vehicle Code 4511.50 – Walking Along Roadway
Where a sideway is provided and its use is practicable, pedestrians shall not walk along
or upon the adjacent roadway. Where a sidewalk is not available, pedestrians walking
along and upon a highway shall walk only on a shoulder, as far as practicable from the
edge of the roadway. Where neither sidewalk nor shoulder is available, pedestrians shall
walk as near to the outside edge of the roadway and only on the left side of the roadway,
facing traffic. Any pedestrian upon a roadway shall yield the right-of-way to all vehicles
upon the roadway.
WEST VIRGINIA
While canning, individuals must adhere to the WV vehicle codes 17C-10-1, 17C-10-3,
and
17C-10-7.
Vehicle Code 17C-10-1 – Pedestrians subject to traffic regulations; powers of local
authorities.
Local authorities are hereby empowered by ordinance to require that pedestrians shall
strictly comply with the directions of any official traffic-control signal and may by
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ordinance prohibit pedestrians from crossing any roadway in a business district or any
designated highways except in a crosswalk.
Vehicle Code 17C-10-3 – Crossing at other than crosswalks.
Every pedestrian crossing a roadway at any point other than within a marked crosswalk
or within an unmarked crosswalk at an intersection shall yield the right-of-way to all
vehicles upon the roadway.
Between adjacent intersections at which traffic-control signals are in operation,
pedestrians shall not cross at any place except in a marked crosswalk.
No pedestrian shall cross a roadway intersection diagonally unless authorized by official
traffic-control devices; and, when authorized to cross diagonally, pedestrians shall cross
only in accordance with the official traffic-control devices pertaining to such crossing
movements.
Vehicle Code 17C-10-7 – Penalty for pedestrians violating the provisions of this
article.
Any person violating the provisions of this article is guilty of a misdemeanor and, upon
conviction thereof, shall be fined not more than one hundred dollars; upon a second
conviction within one year thereafter, shall be fined not more than two hundred dollars;
and upon a third or subsequent conviction, shall be fined not more than five hundred
dollars.
VIRGINIA
While canning, individuals must adhere to the VA vehicle codes 46.2-924 and 46.2-926.
Vehicle Code 46.2-924 – Drivers to stop for pedestrians.
No pedestrian shall enter or cross an intersection in disregard of approaching traffic.
Vehicle Code 46.2-926 – Pedestrians stepping into highway where they cannot be
seen.
No pedestrian shall step into a highway open to moving vehicular traffic at any point
between intersections where his presence would be obscured from the vision of drivers
of approaching vehicles by a vehicle or other obstruction at the curb or side.
APPENDIX C – TRAVEL SAFETY AND GUIDELINES  While canning safely is of utmost importance, traveling safely to your canning destination
and to individual canning locations is of equal importance. The following guidelines are
set forth in concordance with Pennsylvania, Delaware, Maryland, New Jersey, New
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York, Ohio, West Virginia, and Virginia Motor Vehicle codes as well as general traveling
safety procedures.
 NOTHING is more important than your safety. If you are tired, ill, or do not feel
comfortable driving, do not go. There are other opportunities to raise awareness and
funds and stay close to school.
 If a member of your canning trip is unable to leave until later Friday night, wait until
Saturday morning to leave when the sun is up and you’ll be better able to travel safely.
No number of missed canning hours is worth your wellbeing.
 While traveling, make sure that every member of your trip is seat belted, that nothing is
obstructing the driver’s view, and that the driver has minimal distractions. The driver
should not participate in texting while driving or any other unsafe driving behavior.
Should you encounter inclement weather, do not hesitate to pull over and wait for it to
subside.
 If anything were to happen to your group while traveling. Please call 1-800-392-THON
(8466), and someone will answer your phone call. This number is available on all
canning materials as well, so it should be readily available within your car should you
ever need it.
 Additionally, if you ever feel that you’re being forced to fundraise, please contact a
member of the Executive Committee or submit an anonymous tip on the canning page
on THINK. At no point will your name be used, but mandatory fundraising is completely
unacceptable and organizations found participating in such will be met with the
appropriate consequences.
 Before traveling to your destination, check the following:
o
Does the car have the proper number of functioning seat belts?
o
Is the driver’s license up to date?
o
Does the car have proper documentation including up-to-date inspection,
registration, and insurance?
o
Is the driver alert and comfortable driving?
o
Have you checked the weather for your destination and along your route
 Vehicle Codes
o
Driving Without A Valid License: In all states, traffic laws make it unlawful to
operate a motor vehicle when:
o
The vehicle operator has never been issued a driver's license from the state
department of motor vehicles,
67
Rulebook
2014 Penn State IFC/Panhellenic Dance Marathon
o
The vehicle operator currently has his or her driver's license temporarily
suspended, or
o
The vehicle operator has had his or her driver's license permanently revoked.
o
Failure to Produce Proof of Insurance: In every state, drivers are required to
demonstrate the ability to pay up to a certain amount to cover their liability if they
are involved in a motor vehicle accident. All states do require some form of proof
of financial responsibility.
 Across all states and D.C., penalties for a first-time offense for driving without insurance
range from the imposition of a $100 fine, to a one-year driver's license suspension.
o
Driving Without Valid Vehicle Registration: In every state, traffic laws make it
unlawful to operate a motor vehicle when:
o
The vehicle has never been registered with the state department of motor
vehicles (or motor vehicles bureau) in the state where it is primarily used.
o
The vehicle's once-valid registration has expired (i.e. required fees and filings
were not submitted to the state motor vehicle department within the registration
period).
o
Driving With Expired Inspection: The purpose of a safety inspection is to make
sure your vehicle has all of the necessary equipment to operate safely on public
roadways. Some, but not all, states require a vehicle inspection before your
vehicle can be legally registered.
 Items checked during a safety inspection include:
o
Seat Belts
o
Brakes
o
Frame and wheel fasteners
o
Tires
o
Lights
o
Windshield wipers and blades
o
Mirrors
o
Steering
 Whether or not inspection is mandatory in your state, a safety inspection will certify that
your care is safe enough to travel the distance that many canners travel. Make sure
before traveling that all of the above items and any other necessary items are fully
functional. Many states will not permit a car to be fully registered until it passes
inspection, so verify that the car has both a valid inspection and registration before
departing.
 Seat Belt Laws: ALL STATES REQUIRE THAT SEATBELTS ARE TO BE WORN AT
ALL TIMES WHILE A MOTOR VEHICLE IS BEING OPERATED.
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RULEBOOK
2014 Penn State IFC/Panhellenic Dance Marathon
APPENDIX D – IMPORTANT DATES IMPORTANT DATES 2013
•
September 13, 2013
September 17, 2013
September 19, 2013
•
•
•
September 25 –September 27, 2013
September 27, 2013
September 27, 2013
•
•
September 27 – September 29, 2013
•
September 30, 2013
•
•
October 21- October 25, 2013
October 3, 2013
•
2014
splits and
pairings
due by
5pm
THON
Chair
Worksho
p #1
AAF
Worksho
p #1
Materials
Distributi
on #1:
10am5pm; 327
HUB
AAF
Applicati
ons due
Fundraisi
ng
Window
opens
Canning
Weekend
#1
Canning
Drop-Off
#1
THON
5K
Runner
Number
distributi
on
AAF
Worksho
p #2
69
RULEBOOK
2014 Penn State IFC/Panhellenic Dance Marathon
October 26, 2013
•
•
October 16 – October 18, 2013
October 18 – October 20, 2013
•
October 21, 2013
•
November 5 – November 7, 2013
•
THON
Dodgeba
ll
•
THONvel
ope
Distributi
on
100 Days
‘til THON
2014
Materials
Distributi
on #3:
10am5pm; 327
HUB
Canning
Weekend
#3
Canning
Drop-Off
#3
AAF
Worksho
p #3
Mr. &
Mrs.
THON
Pageant
THONvel
ope
Collectio
n Week
APPENDIX D – IMPORTANT DATES
November 13, 2013
November 6 – November 8, 2013
•
•
November 8 – November 10, 2013
November 11, 2013
•
November 12, 2013 –November 14, 2013
•
November 18, 2013
•
December 3 – December 5, 2013
December 8, 2013
THON
5K
Materials
Distributi
on #2:
10am5pm; 327
HUB
Canning
Weekend
#2
Canning
Drop-Off
#2
•
•
70
RULEBOOK
2014 Penn State IFC/Panhellenic Dance Marathon
•
Family
Carnival
IMPORTANT DATES 2014
January 13, 2014
•
January 19, 2014
•
Online Dancer Pre-Registration Opens, Pass List
Opens
THON Dodgeball
January 23, 2014
•
AAF Workshop #4
January 27, 2014
•
Online Dancer Pre-Registration Closes
January 28, 2014
•
THON Chair Workshop #2
January 30, 2014
•
Road to THON Celebration
January 27, 2014
•
February 3, 2014
•
February 4, 2014
•
February 5, 2014
•
February 6, 2014
•
Last day to submit an order to approved vendors
before THON weekend
Last day to submit Alternative Fundraiser
Requests
In-Person Registration for All Independent
Dancers/Lottery Organization Couples: 7-10pm,
129 HUB
In-Person Registration for General
Organizations/Special Interest Organizations: 710pm, 129 HUB
In-Person Registration for Greek
Organizations/Commonwealth Campuses: 710pm, 129 HUB
Lottery Entrants should expect notification
February 9, 2014
•
Pass List Closes
February 12, 2014
February 13, 2014
•
•
•
Dancer Meeting #1
Color Wars Kick-Off
All Dancer Mail due by 7pm
February 19, 2014
•
February 21, 2014
•
Commonwealth Campuses must submit final
check from the IBIS system to Finance Director
Dancer Meeting #2: 4pm in Multi-Sport Facility
February 22, 2014
•
February 21 – 23, 2014
•
•
Commonwealth Campuses must bring remaining
balance to a Finance Captain by Gate C
THON WEEKEND 2014!
71
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