2015 Apr - CROWNWeb

April 2015
CMS to Release CROWNWeb 4.7 P.1
CMS-2744 Submission Deadlines P.1
True or False: CROWNWeb Clinical Data P.2
CMS-2728 Form Validations P.2
CMS to Release CROWNWeb 4.7
Web Resources
CROWNWeb Help Me
In May 2015, CMS will release the latest version of its CROWNWeb data collection
system—CROWNWeb 4.7. This release is primarily purposed to support CROWNWeb’s
back-end and data processing capabilities. However, users will notice some
enhancements when using CROWNWeb. Some of the planned updates are:
Project CROWNWeb
CROWNWeb Online
Training and Updates
CMS Conditions for
Coverage for ESRD
Manage Your QIMS
CROWNWeb Training
Facility Editors will be able to update the
Additional Services (Non-Medicare) section at the
facility level.
Update will help resolve the admission of
duplicate patients via batch upload.
Data will reflect an accurate count of days on the
PART report for Transient Patients.
Patient System updated to remove non-duplicate
Reports: Clinical Data and System will not group report data from two
Missing Labs Report
facilities due to identical "Doing Business As"
Action List
Duplicate Notifications will not show in the SUI.
Further details regarding the CROWNWeb 4.7 release and training to follow. Click here
to access an overview provided during the March 2015 “CROWNWeb 4.7 Sneak
Preview” Town Hall event.
CMS-2744 Submission Deadlines
Have you completed your 2014 CMS-2744 annual ESRD Facility Survey? If not, what are
you waiting for?! The clock is ticking to get your 2014 CMS-2744 forms completed. The
CMS-2744 forms are completed once a year for all Medicare-certified dialysis and
transplantation centers. To assist with meeting a CMS submission deadline, each ESRD
Network set local due dates for facilities within their service areas. Work to FINALIZE
your CMS-2744 forms TODAY!
1 of 2
True or False: CROWNWeb Clinical Data
True or False: All of the data on the Clinical screens in CROWNWeb automatically
carry over from month-to-month; therefore you do not need to access them monthly.
False. Users who manually enter data on the Clinical screens must log in to
CROWNWeb and report the last lab values and other clinical data obtained for patients
during each Clinical Month. Additionally, it is recommended that users who do not
manage the manual data entry of clinical data due to an electronic data upload
(“Batch”) verify the uploaded data’s accuracy.
Some of the data on the Hemodialysis and Peritoneal Dialysis screens, and most of the
data on the Vascular Access screen carry over from month-to-month, but they also
include fields that must be updated each month for the carry over logic to continue.
Review your clinical data monthly! February 2015 clinical data due April 30, 2015.
Upcoming Event
Hall WebEx:
April 30, 2015
Clinical Month(s)
Date of Closure for Clinical Submissions
January 2015
March 31, 2015 at 11:59 p.m. ET
February 2015
April 30, 2015 at 11:59 p.m. ET
March 2015
May 31, 2015 at 11:59 p.m. ET
April 2015
June 30, 2015 at 11:59 p.m. ET
May 2015
July 31, 2015 at 11:59 p.m. ET
June 2015
August 30, 2015 at 11:59 p.m. ET
CMS-2728 Form Validations
In January 2015, HMS—an approved CMS contractor tasked with verifying the validity
and reliability of the ESRD data reported via CROWNWeb—began its 2014 CROWNWeb
data validation project. As part of it efforts, HMS randomly selects a number of
Medicare-certified facilities throughout the nation. It then submits a formal request for
items such as patients’ clinical data, and completed CMS forms. Please note that as
part of its CMS-2728 form validation process that HMS will require medical records to
support changes.
Welcome to MyCROWNWeb.org
http://www.ProjectCROWNWeb.org as the online communication and training
resource for all CROWNWeb users. The Web address was ideal during CROWNWeb’s
pilot phases. However, with the system being used by more than 6,000 Medicarecertified facilities, it is no longer in a “project” phase. With this in mind, in March 2015,
CMS changed the CROWNWeb communication and training Web address to
http://www.MyCROWNWeb.org. Users can access the same materials that were
available via http://www.ProjectCROWNWeb.org at http://www.MyCROWNWeb.org.
Users are currently being redirected to the correct website, but they are encouraged to
change any bookmarks to the new Web address.
2 of 2