2015-16 Budget in Brief - Milwaukee Public Schools

2015–16
Superintendent’s Proposed Budget
Fiscal Year:
July 1, 2015 – June 30, 2016
Budget-in-Brief
Office of Finance | 5225 W. Vliet St. | Milwaukee, WI 53208 | milwaukee.k12.wi.us
Milwaukee Board of School Directors
Wendell
Harris Sr.
District 2
Mark Sain
District 1
Michael
Bonds, Ph.D.
President
District 3
Annie
Woodward
District 4
Larry Miller
Vice-President
District 5
Tatiana Joseph Claire Zautke
District 6
District 7
Carol Voss
District 8
Terrence Falk
At-Large
Board members may be contacted at the MPS Office of Board Governance, (414) 475-8284. Jacqueline Mann, Director of Board Governance/Board Clerk
Darienne B. Driver, Ed.D., Superintendent
5225 W. Vliet St.
Milwaukee, WI 53208
(414) 475-8002
www.milwaukee.k12.wi.us
Senior Team
Erbert Johnson, CPA, Chief of Staff
Karen R. Jackson, Ph.D., Chief Human Capital Officer
Ruth Maegli, Chief Innovation Officer / Acting Chief Academic Officer
Gerald Pace, J.D., Chief Financial Officer
Keith Posley, Ed.D., Chief School Administration Officer
Gina Spang, Interim Chief Operations Officer
Sue Saller, Executive Coordinator, Superintendent’s Initiatives
Table of Contents
Milwaukee Public Schools Vision................................................................................................................................................................2-1
Goal 1: Academic Achievement.................................................................................................................................................................2-1
Goal 2: Student, Family and Community Engagement...................................................................................................................2-2
Goal 3: Effective and Efficient Operations.............................................................................................................................................2-2
Regional System of Support.........................................................................................................................................................................2-3
About Milwaukee Public Schools...............................................................................................................................................................2-3
2014–15 Accomplishments..........................................................................................................................................................................2-3
Budget Process ..................................................................................................................................................................................................2-4
2015–16 Budget Highlights..........................................................................................................................................................................2-5
Budget Priorities................................................................................................................................................................................................2-6
Budget Message................................................................................................................................................................................................2-7
Budget Challenges...........................................................................................................................................................................................2-7
Financial Management...................................................................................................................................................................................2-8
Accessing the Budget......................................................................................................................................................................................2-8
Summary..............................................................................................................................................................................................................2-8
Nondiscrimination Notice It is the policy of the Milwaukee Public Schools, as required by section 118.13, Wisconsin Statutes, that no person will be denied admission to any public school or be denied
the benefits of, or be discriminated against in any curricular, extracurricular, pupil services, recreational or other program or activity because of the person’s sex, race, color, religion, national origin, ancestry,
creed, pregnancy, marital or parental status, sexual orientation or physical, mental, emotional or learning disability.
This policy also prohibits discrimination under related federal statutes, including Title VI of the Civil Rights Act of 1964 (race, color, and national origin), Title IX of the Education Amendments of 1972 (sex),
and Section 504 of the Rehabilitation Act of 1973 (disability), and the Americans with Disabilities Act of 1990 (disability).
The following individuals have been designated to handle inquiries regarding the non-discrimination policies:
For section 118.13, Wisconsin Statutes, federal Title IX:
Patricia Gill, Director, Office of Family Services, Room 133, Milwaukee Public Schools,
5225 West Vliet St. P. O. Box 2181, Milwaukee, Wisconsin, 53201-2181
For Section 504 of the Rehabilitation Act of 1973 (Section 504), federal Title II:
Jeff Molter, 504/ADA Coordinator for Students, MPS Department of Specialized Services,
5225 West Vliet St., P. O. Box 2181, Milwaukee, Wisconsin, 53201-2181. (414) 475-8139 TTD: (414) 475-8139
Milwaukee Public Schools
2015-16 Superintendent’s Proposed Budget
The Budget-in-Brief section of the 2015–16 Superintendent’s Proposed Budget provides summary
information on the district’s overall budget. The proposed budget is organized into nine sections: (1)
Table of Contents; (2) Budget In Brief; (3) District Overview; (4) Financial; (5) Capital and Debt; (6) Schools;
(7) Central Services; (8) Supplemental Information; and (9) Line Items. Each section is designed to help
the reader focus on different aspects of the 2015–16 Superintendent’s Proposed Budget.
Milwaukee Public Schools Vision
Milwaukee Public Schools will be among the highest student growth school systems in the country. All
district staff will be committed to providing an educational environment that is child-centered, supports
achievement and respects diversity. Schools will be safe, welcoming, well-maintained and accessible
community centers meeting the needs of all. Relevant, rigorous and successful instructional programs
will be recognized and replicated. The district and its schools will collaborate with students, families and
community for the benefit of all.
Since July 2014, MPS has worked to develop
and refine a comprehensive plan to improve
student outcomes. Milwaukee Public Schools has
established three system-wide goals:
Goal 1
Academic Achievement
Goal 2
Student, Family and Community Engagement
Goal 3
Effective and Efficient Operations
The Milwaukee Board of School Directors appointed Darienne Driver, Ed.D. superintendent in October
2014. The Superintendent is implementing the Board’s vision through the development of eight
strategic objectives. The eight strategic objectives or Eight Big Ideas link together to create a cohesive,
interdependent plan, supported by the district’s budget process, that helps refocus and realign key
efforts and initiatives.
Goal 1: Academic Achievement
Objective 1A: Closing the Gap
Narrowing the achievement gap separating economically disadvantaged students and
students of color from less disadvantaged students.
] Ensuring Equity, Access and Opportunity
] Implementing the District Improvement Plan
] Redesigning Curriculum
] Creating Supports for Low Performing Schools
Objective 1B: Educating the Whole Child
Creating connected opportunities to develop students who are ready for school, healthy and
prepared to develop a strong foundation of academic excellence that prepares them for success.
] Utilizing Case Management and Trauma Informed Care Strategies
] Promoting Healthy Choices
] Redefining Extended Learning Opportunities
] Expanding Early Childhood Opportunities
Objective 1C: Redefining the MPS Experience
Offering a variety of extracurricular and expanded academic opportunities for all students
that extend the classroom beyond the four walls of the school.
] Expanding Fine Arts Programs
] Expanding Athletic Programs
] Expanding Learning Journeys
] Strengthening Student Clubs, Associations and Organizations
Milwaukee Public Schools
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2015-16 Superintendent’s Proposed Budget
Objective 1D: Rethinking High Schools
Developing new approaches to teaching and learning in high schools that
foster creative problem solving and analysis, creativity and collaboration
that connect student learning to the real world.
] Redesigning Leadership and Infrastructure
] Expanding Workforce Readiness Preparation
] Rewriting Promotional Standards
] Engaging Alumni Associations
Goal 2: Student, Family and Community Engagement
Objective 2A: Re-envisioning Partnerships
Building and expanding partnerships by re-envisioning our community-driven engagement
philosophy to support the academic success and wellbeing of students by engaging partners
in a way that improves teaching, learning and school culture.
] Reconstituting the MPS Foundation
] Developing Business and Community Partnerships
] Empowering Parents
] Visualizing Schools as Learning Communities (Systems Thinking)
Objective 2B: Community Outreach – Communication
Developing and executing clear communication strategies that effectively and efficiently
communicate with internal and external stakeholders.
] Executing MPS Branding and Awareness Campaign
] Implementing MPS Customer Service Plan
] Developing Internal Communications Plan
] Developing External Communications Plan
Goal 3: Effective and Efficient Operations
Objective 3A: Workforce Development
Attracting and retaining a qualified workforce while facilitating a learning culture, building career
pathways and pipelines for employees, encouraging employee wellness, diversity and skill mastery.
] Creating Career Pathways and Staffing Pipelines
] Promoting Employee Wellness
] Redefining Employee Compensation and Evaluation Systems
] Strengthening Diversity
Objective 3B: Organizational Processes
Developing process improvement mechanisms to support the district’s key principles while effectively
managing change and improving business processes and organizational performance.
] Expanding Strong Academic Programs through Regional Development Strategies
] Conducting Asset Mapping
] Creating Standard Operating Procedures and Decision Matrices
] Improving Technology Integration and Utilization
Milwaukee Public Schools
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2015-16 Superintendent’s Proposed Budget
Regional System of Support
Superintendent Driver is the senior official representing MPS. Regional superintendents support five
regions: Northwest, Central, Southwest, East and a new High School region. Regional superintendents
concentrate on case management, professional development and work with school leaders on student
achievement strategies. They also lead a team directly accountable for improved school performance.
Grade Level Enrollment (2014–15)
About Milwaukee Public Schools
Ethnicity (2014–15)
8000
0.7% Native American
7000
Today, MPS serves over 77,000 students in 157
schools, covering more than 96 square miles. Our
schools include 109 elementary and K-8 schools,
nine schools serving grades 6-12 or K-12, six middle
schools, 19 high schools and 14 alternative schools.
6000
13.9%
White
5000
3000
24.6%
Hispanic
4000
2000
54.7%
African
American
1000
K3 K4 K5 1 2 3 4 5 6 7 8 9 10 11 12
6.0% Asian
MPS has the greatest variety of high-performing
Numbers do not add up to exactly 100% due to rounding.
education programs in the city, from strong
traditional neighborhood schools to Advanced Placement, arts, bilingual education, career and technical
education, gifted and talented, International Baccalaureate, language immersion, Montessori and other
college and career preparatory programs.
0
Grade Level, Kindergarten through High School
For the 2014–15 school year, 77,391 students were enrolled in MPS. Of all
students enrolled in MPS: approximately 19.9% of students have special
needs; 9.2% are English Language Learners (ELL), and about 82.4% come
from economically disadvantaged households.
Graduation rate for 2013-14 school year: 58.3% African American; 56.4%
Hispanic; 74.0% White; 77.0% Asian. The students of MPS are as diverse
as the City of Milwaukee: 54.7% African American; 24.6% Hispanic; 13.9%
White; 6.0% Asian; and 0.7% Native American.
Fun fact
MPS transports approximately
51,000 students to and from
school every day, which
translates to over 15 million
miles of bus travel annually.
2014–15 Accomplishments
]Implemented the Commitment Schools program to support MPS’ 14 lowest performing schools. Early
results show the achievement gap is closing in most K-8 grades in Commitment Schools and in most of
the 19 GE Foundation Schools
]Hosted 1,000 urban educators at the Council of the Great City Schools 58th Annual Fall Conference
]Adopted the Community Eligibility Provision program of the USDA, an option open to high poverty
school districts which allows all children to have breakfast and lunch at no charge
]Partnered with United Way of Greater Milwaukee and Waukesha to support Community School
coordinators at three MPS Schools – Auer Avenue, Bradley Tech and James Madison Academic Campus.
]Developed professional development and support institutes for seven different educator groups
]Instituted Systems Thinking in five MPS schools in partnership with the Waters Foundation
]Committed to the My Brother’s Keeper initiative, which actively works with community organizations to
support young men of color, increase graduation rates and help more students achieve post-secondary
success
]Launched a newly redesigned website, which puts more information in an easy-to-find and read format
for students, parents, staff and the community
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2015-16 Superintendent’s Proposed Budget
]Rebuilt South Stadium into a modern, multi-sport, community recreational complex; made significant
improvements to Custer Stadium; approved an Outdoor Recreation Facilities Master Plan
]Created the district’s employee wellness programming and aligned wellness efforts with district
workplace priorities to maximize the health and well-being of all employees
]Began renovations on the new home of Rufus King Middle Years International Baccalaureate program
at the former Malcolm X Academy site
]Funded parent coordinators and school support teachers in every school
Budget Process
Detailed budget planning allows MPS to maximize instructional
opportunities for children while ensuring prudent use of resources. In
August of 2014, a strategic planning retreat was held with the Milwaukee
Board of School Directors to form the development of 2015–16 and 2016–17
budget timetable and possible parameters regarding regional school
development.
Beginning in late February, nine community listening
sessions associated with the superintendent’s eight
strategic objectives took place throughout the city at
the following locations: Obama School of Career and
Technical Education, Riverside University High School,
Milwaukee High School of the Arts, Morse•Marshall for
the Gifted and Talented, Vincent High School, Bay View
High School, South Division High School, MacDowell
Montessori School, and Elm Creative Arts School.
The objective of these listening sessions was to provide
individuals an opportunity to learn more about, and
provide feedback on, the eight organization-wide
strategies that form the basis of the superintendent’s
2015–16 budget recommendations. They were well-attended, with nearly 600 stakeholders having
participated. The administration is using feedback gathered from the listening sessions to refine its work
and to inform the overall operational planning and budget processes. This work will ultimately provide
strategies and action steps for the district’s Strategic Plan.
In addition to the community listening sessions, school and department budget carousel meetings were
held by the superintendent to identify challenges, current capacity to address these challenges and
school and department resource needs. From those discussions, recommendations for infrastructure
changes and the need to repurpose existing resources, roles and activities emerged that will improve
technical assistance and centralized support to schools.
The Milwaukee Board of School Directors will adopt the district’s 2015–16 proposed budget in late
May 2015. The Board will amend the budget, based on the actual student enrollment and funding
information from the state, in October 2015. The amended adopted budget is the final step in the
planning process by the administration to ensure that the district has adequate time to align anticipated
resources with goals and objectives.
Milwaukee Public Schools
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2015-16 Superintendent’s Proposed Budget
2015–16 Budget Highlights
The district has proposed a balanced budget that projects $1,141,183,711 in total revenues and
expenditures and School Operations (general and debt) Fund totaling $908,134,231. While total funds will
decrease by over $29 million compared to the previous fiscal year, the district has budgeted to expand
educational opportunities in classrooms while maintaining core administrative services necessary for all
school districts.
2015–16 Districtwide Expenses
The district is continuing its commitment to invest
more resources in the classroom. The majority of
the School Operations Fund is spent on schools;
$713,281,768 or 79% of the Operations Fund
budget. The majority of MPS’ funding comes from
property taxes and state aids. Revenues across all
funding sources are listed below.
Type
Position Salaries
Other Wages
Employee Benefits
Purchased Services
Supplies
Capital
Other Objects
Total
Where is the money spent
within the district?
District Use of School Operations (General and Debt)
Fund Summary
Office
Amount
Academics
$12,643,565
Accountability and Efficiency
$1,251,896
Chief of Staff
$2,980,516
Board/Board Governance
$2,969,697
Finance
$5,715,364
Human Capital
$5,377,566
Information and Innovation
$15,696,637
Inter-department and inter-fund
($9,114,276)
Operations
$26,853,056
Other Accounts
$120,427,542
School Administration
$9,237,585
Schools
$713,281,768
Superintendent
$813,315
Total
$908,134,231
2015–16 District Positions by Type
Position Type
2015–16 Pos
Certificated Administrators
235.90
Principals
124.00
Assistant Principals
125.50
Teachers
4,985.88
Therapists
43.20
Social Workers
153.81
Psychologists
154.00
School Nurses
67.00
Classified Technical & Administrative
336.53
Trades Workers & Foremen
138.00
Clerical/Secretaries
403.25
School Bookkeepers
30.00
Children’s Health Asst./Nursing Assoc.
281.70
Educational Assistants
1,172.16
Safety Aides
251.00
Social Worker Assistants
28.58
Building Services Helpers
365.21
Engineers/Boiler Attendants
246.00
Food Service Manager/Trainee
80.75
Food Service Assistant/Assistant-in-Charge
381.82
Total
9,604.29
Where does the money come from?
2015–16 Revenue Sources
Source
Property Tax, Equalization/Integration Aids
Other State Aids
Federal Aids
Local Revenues (non-property tax)
Milwaukee Public Schools
Amount
$489,744,238
$26,171,204
$263,686,512
$290,611,551
$57,763,680
$11,184,767
$2,021,759
$1,141,183,711
Percent
74%
8%
16%
2%
2-5
2015-16 Superintendent’s Proposed Budget
The district continues to benefit from year-over-year savings realized as a result of prudent and modest
changes made to our employee fringe benefits portfolio. In total, the 2015–16 proposed budget increases
school-based staffing by 38.71 FTE positions and increases non-school-based positions by 3.89 FTEs.
Funds to support recreation services provided by the Milwaukee Public Schools Department of
Recreation and Community Services are derived from:
]
]
]
]
Property Tax levy (Community Service Fund 80*)
Fees and charges (Local Revenues)
– Rentals
– Instruction Fees
– Sponsorships
– Franchise Fees
Reserve Funds (Applied Surplus)
Categorical Funds (Grants)
– Supplies and Resale
– Miscellaneous Revenue
*State Statutes 120.13(19) and 119.47 gives the Milwaukee Board of School Directors (MBSD) authority to establish a fund to support
community programs and services outside of the regular curricular and extracurricular programs. As stated in the statute, “The school
board may establish and collect fees to cover all or part of the costs associated with such programs and services.”
Budget Priorities
]Reallocating and repurposing resources to provide maximum support to schools and students –
Student achievement is the core work of the district. Supports to schools have been reorganized and
resources reallocated increasing assistance to schools. School budget carousels provided details on
specific needs and influenced the repurposing of resources.
]Maintaining our commitment to arts, music and physical education as well as school support
teachers and parent coordinators – Over the last three budgets, MPS committed to adding more art,
music and physical education specialists with 142 more positions in schools than the 2011-12 school
year. That commitment is maintained in this budget. The district will also continue to fund a school
support teacher and parent coordinator at each building.
]Creating a new high school region – The high school region is being added to strengthen district
efforts to provide a system of support for schools. The high school region is supported by a team that
will develop strategies that meet the unique needs of high schools.
]Providing additional funding to districtwide efforts that support improved school attendance –
Students with attendance problems are less likely to graduate from high school and more likely to
drop out. The district will support a series of initiatives designed to improve student attendance from
K4 through Grade 12 with the goal of improved student performance through increased attendance.
]Adding funding for part-time staff to assist with reading and math interventions – There are early
signs that the academic achievement gap is closing in some of our schools. However, the changes are
not happening quickly enough nor impacting enough students. More support in reading and math
are designed to accelerate improvement.
]Allocating additional support for after-school activities – The 2015–16 budget includes additional
funding to support student participation in clubs, associations and organizations. These activities offer
opportunities for students to learn the values of teamwork, individual and group responsibility, physical
strength and endurance, competition, diversity and a sense of culture and community. Extracurricular
activities provide a channel to reinforce classroom lessons, offer students an opportunity to apply
academic skills in a real-world context and are considered part of a well-rounded education.
]Increasing safety aides to support a rapid response team – School safety is a high priority at MPS.
It is our desire that students and staff are safe and prepared for any emergency situation. Additional
safety aides have been added to the 2015–16 budget to work proactively with students and staff and
to be more responsive should situations occur.
Milwaukee Public Schools
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2015-16 Superintendent’s Proposed Budget
]Modest salary increases for most staff – The proposed 2015–16 budget includes a modest wage
increase for most employees. The administration will develop a process designed to provide equity
between all employee groups. Some employee groups have had wages frozen for six years while
others have seen increases of 6.8%.
Budget Message
2015–16 Districtwide and School Operations Totals
Total budget: $1,141,183,711
(includes grant and Milw. Recreation funding)
School operations budget: $908,134,231
87% pays for school-based staff and supplies for educating children
7% pays for non-school based staff and services to support schools
6% pays for operations expenses
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For every dollar budgeted in the MPS School
Operations Fund, eighty-seven cents is used
to directly educate children in Milwaukee. This
includes both supplies and staff, but especially
the district’s largest group of staff: teachers.
Approximately seven cents of every dollar in
Per-student funding: $10,075 (2013–14 data)
the fund is used to support non-school-based
staff and services, while the remaining six
cents supports necessary operations expenses such as utilities, insurance, technology licenses and debt
repayment.
Ensuring that dollars reach the classroom is not met without challenges. While great strides have been
made in directing resources to classrooms, the district’s best efforts to create a standard of care for all
students are greatly influenced by funding decisions at the state and federal levels.
The Governor’s proposed state biennual budget for 2015-17 includes no increase in the state revenue
limit and cuts MPS’ general aid at a rate of approximately $12 million in 2015–16. In addition to this
reduction, federal funding is projected to decrease. These
estimated revenue reductions will not allow the district to
2015–16 Proposed Budget
continue operations at even a modest increase to keep up with
Fund
Amount
inflation growing at 1.62% according to the Consumer Price Index.
Furthermore, like most school districts, MPS has a significant part
School Operations
$908,134,231
of its budget dedicated to employee medical coverage. This cost is
Nutrition Services
$48,712,245
projected to rise 7% per year.
Categorical
$151,432,195
MPS is committed to directing as many resources as possible to
Extension
$21,798,240
classrooms, and has done so both by decreasing benefit costs and
Construction
$11,106,800
slowing spending in 2014–15 in an effort to fund past debt liability
Total
$1,141,183,711
and reduce costs in 2015–16.
Each fund is described in the financial section.
Budget Challenges
While the district is pleased with the progress of the 2015–16 proposed budget, it recognizes the
importance of a realistic approach to challenges that lie ahead. Milwaukee Public School’s revenues are
tied directly to its enrollment. The projected overall reduction in revenues in 2015–16
will be over $29 million. While enrollment has stayed relatively flat in the last couple
of years the district must work to reverse decades of declining enrollment during the
1990s and 2000s. Based on past experience, MPS expects a decrease in enrollment
to continue in the coming years. The highly-competitive nature of the K-12 school
ecosystem in Milwaukee adds to those financial challenges. Families living in the City
of Milwaukee can choose MPS neighborhood schools, specialty schools or charter
schools but they can also choose non-MPS charter schools, other district schools
through open enrollment or private schools through the voucher/choice program.
Milwaukee Public Schools
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2015-16 Superintendent’s Proposed Budget
MPS owns and maintains about 17.7 million square feet of building area located on 170 sites comprising
1,457 acres of real estate. Of the 17.7 million square feet of permanent building space, 7.9% of the
district’s portfolio was constructed within the last 35 years, 45.2% built prior to 1940 and the remaining
46.9% were constructed between 1940 and 1980. The overall average age of MPS facilities is 68 years.
The district has $84 million in identified capital needs over the next five years to properly maintain
district facilities. These needs cannot be ignored as they are part of providing an appropriate setting for
our main focus of instruction. With these challenges also come opportunities for continued operational
improvement and the prospect of increasing district educational standards and outcomes.
Description
Salaries/Wages
Benefits
Purchased Services
Supplies
Debt
Other
Total
2015–16 Comparison of Budget Changes by Object
2014–15
2015–16
$519,346,339
$515,915,442
$267,624,668
$263,686,512
$287,306,665
$290,611,551
$62,637,210
$57,763,680
$16,740,546
$20,616,009
$16,756,715
($7,409,483)
$1,170,412,143
$1,141,183,711
2015–16 +/–
(3,430,897)
(3,938,156)
$3,304,886
($4,873,530)
$3,875,463
($24,166,198)
($29,228,432)
Financial Management
The Board and administration have adopted policies and procedures
that ensure effective and efficient use of the district’s financial resources.
Authorization, recording and custodial activities are performed in accordance
with legal and regulatory requirements and are annually reviewed by an
external auditor. MPS also maintains a robust internal audit function that
reports directly to the Milwaukee Board of School Directors and is dedicated to
performance and financial auditing activities in the district.
Accessing the Budget
Feedback to support the development of the annual budget is gathered throughout the year from school
governance councils, district work groups, social media, community meetings, stakeholder listening
sessions and online surveys.
Online versions of the 2015–16 Proposed Budget are posted on the district’s website under the
MPS > District > About MPS > Offices & Departments > Office of Finance > Financial Planning and Budget
Services path at mpsmke.com/Budget. For more information about the 2015–16 Proposed Budget,
please contact the MPS Office of Finance at (414) 475-8526 or via email at [email protected]
Summary
MPS is proud that the 2015–16 proposed budget continues efforts that further sharpen the district’s
focus on the classroom while moving forward with the eight strategic objectives that will improve
student outcomes. Despite continued budget challenges, MPS strives to increase academic achievement;
effective and efficient operations; and, meaningful family, student and community engagement.
Milwaukee Public Schools
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2015-16 Superintendent’s Proposed Budget
MPS RUN BACK TO SCHOOL
all proceeds benefit mps Youth RECREATION ACTIVITIES
saturday, august 29, 2015
MPS invites all runners and
walkers to join us for the 8th
Annual Run Back to School
on Saturday, August 29
(rain or shine). Sign up for
this event to enjoy a 5K run
or 1.5 mile walk through
Washington Park, followed by
some great activities at Wick
Playfield. All event proceeds
will support MPS Youth
Recreation activities. Please
call (414) 475-8811 with any
questions and register online
at MilwaukeeRecreation.net.
Milwaukee Public Schools
1.5 Mile walk • 5K fun run
2015
2015-16 Superintendent’s Proposed Budget
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2015-16 Superintendent’s Proposed Budget