GENERAL GUIDELINES Hotel Information A block of rooms are reserved at the Little Rock Peabody Hotel, 3 Statehouse Plaza, Little Rock, Arkansas at a discounted rate of $159 plus a 4% facility charge and 11.5% tax per night. Call 800/732-2639 and refer to “CoLAP” or “ILAA” when making your reservations. Check-in time is 3:00 p.m. and check-out time is 12:00 p.m. Our room block will be released on Friday, September 19, 2008 at 5:00 p.m. Central time, but rooms will run out before this date, so make your reservation as soon as possible. Reserve your room today 800/732-2639! Shipping Due to limited storage space at the hotel, please send your materials for the Conference to arrive no earlier than 3 days prior to October 20, 2008. Storage charges begin to accrue on the 4th day a box is on hotel property, $7.00 per box. Peabody Hotel Handling charges: Boxes 20 pounds or less-$8 per box; Boxes over 21 pounds-$.50 cent per pound; Weekend Receipt of Pallets-$140 (plus box charges per pound) Please ship using the following information: Little Rock Peabody Attn: Stacey Wheeler 3 Statehouse Plaza Little Rock, AR 72201 Please hold for Hotel Guest (Important: please insert your name) 21st National Conference on LAPs (please be sure to include the name of the conference) Telephone: 501/906-4000 Toll Free: 800/732-2639 To ship packages out of the hotel, you will need to complete a Guest Package Form (these will be available at Conference Registration). All outgoing packages must be correctly wrapped and addressed, including air bill, for shipment with Peabody shipping form attached before the hotel will process them for shipment. Loss Prevention Neither CoLAP, nor the hotel assumes responsibility for personal property or equipment in any exhibit area. Be sure to remove any valuables when you are not in attendance. Exhibit Space One draped table (6' by 30") and two chairs will be provided to each exhibiting entity. Due to space limitations, we are unable to accommodate displays larger than the 6' tabletop. If you have any audio visual requirements, please let us know and we will send you the request form from The Peabody Little Rock. Each facility is responsible for their own audio visual charges. Those entities registering for the ‘Take One’ Literature Table should ship materials according to the instructions above. Your materials will be displayed on our literature display table and replenished throughout the conference. Leftover materials will be discarded. Cancellation Policy All requests for cancellations must be received in writing via fax or email to Leigh Stewart (fax: 312/988-5785 or [email protected]). Cancellations received before July 21, 2008 will receive a full refund. Cancellations received on or after July 22, 2008 will receive a 50% refund. After August 8, 2008 fees are not refundable, but we encourage you to send materials for the “Take One” Table. General Guidelines continued onto the inside... PAST ABA CoLAP EXHIBITORS Absolute Drug Detection Services, Inc. Addiction Intervention Resources Advanced Recovery Center Alcoholics Anonymous Alkermes, Inc. Bayside Marin Behavioral Health Palm Beaches* Betty Ford Center Bill's Friends Bradford Health Services* Brighton Hospital* Canterbury Institute* Caron Treatment Centers* Cedars at Cobble Hill* Center for Professional Excellence (CPE) Challenges ChemPer Colonial House, Inc. COPAC, Inc. Cornerstone of Recovery, Inc.* Cornerstone of Southern California Cottonwood De Tucson Creative Care, Inc. Crosbie House Society* Crossroads Centre Antigua Cumberland Heights* Edgewood* Endeavor House Etreatmentonline.org Fairbanks LaVerna Lodge* Father Martin's Ashley FirstLab* The Gables Hanley Center* Hazelden* HealthCare Connection of Tampa* High Watch Farm* Hired Power, Inc. Homewood Center Illinois Institute for Addiction Recovery IMPEL Strategic Solutions KeyStone Center* LifeSkills of Boca Raton* Lighthouse at Mays Landing* Little Hill Alina Lodge Marworth Treatment Center* The Meadows* The Menninger Clinic Metro Atlanta Recovery Residences Michael's House National Compliance Data Management New Beginnings at Waverly, LLC. The New Orleans Institute at River Oaks Hospital New River Cove Odyssey Hearing Solutions The Orchard Recovery Center Pacific Hills Treatment Centers* The Palm Beach Institute Palmetto Addiction Recovery Center* Paradise Recovery Pathways Treatment Center Pavillon International Pine Grove Behavioral Health & Addiction Services* Professional Renewal Center Promises Treatment Centers The Refuge, A Healing Place Resurrection Behavioral Health Addiction Services* The Retreat at Princeton* Ridgeview Institute* Rogers Memorial Hospital Rosecrance Health Network Rush Behavioral Health Sante Recovery Center Schick Shadel Hospital Sober Escorts Sober Living by the Sea Talbott Recovery Campus* Timberline Knolls* Valley Hope Association Vanderbilt Comprehensive Assessment Program Wekiva Springs Wellness Center The William J. Farley Center Williamsburg Place/ Farley Center* *2007 Exhibitor Commission on Lawyer Assistance Programs Presents the 21st National Conference for Lawyer Assistance Programs Working Together: Educating the Legal Community 2008 CoLAP EXHIBITOR INFORMATION & REGISTRATION FORM We hope to see you there! October 21 -24, 2008 The Peabody Little Rock Little Rock, Arkansas COMPLETE AND RETURN THIS FORM WITH YOUR PAYMENT TO THE ABA COMMISSION ON LAWYER ASSISTANCE PROGRAMS, 321 NORTH CLARK STREET, 19TH FLOOR, CHICAGO, IL 60610, ATTN.: LEIGH STEWART, OR FAX WITH CREDIT CARD INFORMATION TO 312/988-5785 General Guidelines continued. Meal Tickets Each exhibiting entity will be provided with meal tickets for one individual. Additional attendees must register for the Conference at our special exhibitor rate of $225. This fee will include all conference privileges including meals. Meals include: Breakfast and Lunch on Wednesday and Thursday and Dinner on Thursday at The Clinton Library. EXHIBITOR INFORMATION Questions Please contact Leigh Stewart at 312/988-5717 or [email protected] __________________________________________________________________________________________________________ Attendee Badge Name Please visit the CoLAP web site at: http://www.abanet.org/legalservices/colap/conference.html. Please note you can also register on-line or by fax. ____________________________________________________________________________________________________ Facility/Company Name __________________________________________________________________________________________________________ Additional Attendee Badge Name EXHIBITOR BENEFITS • Opportunity to display your products and services to attendees and LAP Directors who have influential positions in some of the most prestigious bar associations, LAPs and law firms in the U.S. and Canada • All breaks will be served in the Exhibit Hall • Special recognition will be given during the General Session • Exhibitors' products and services description will be included in the conference course materials as a special pull-out section (easy access of services, when LAPs look to place a client) • Strongly encouraged to attend all conference sessions __________________________________________________________________________________________________________ Street Address __________________________________________________________________________________________________________ City/State/Zip __________________________________________________________________________________________________________ Phone No. Toll Free No. • Facility listing and web link on the ABA CoLAP web site There will be a special meeting for all exhibitors on Wednesday, October 22nd at 4:30 p.m. with key Conference Planning Committee Members. Please make every effort to attend. __________________________________________________________________________________________________________ Fax Number EXHIBITOR HOURS __________________________________________________________________________________________________________ Attendee E-Mail Address Additional Attendee E-Mail Address Set-Up Monday, October 20, 2008 1:00 p.m. – 5:00 p.m. Tuesday, October 21, 2008 9:30 a.m.* All exhibitors are strongly encouraged to attend the Orientation Session, an overview of the Conference events. The CoLAP staff will be available to assist you. The Tuesday Welcome Reception will begin at 5:00 p.m. in the exhibitor area. Show Hours Tuesday, October 21 Wednesday, October 22 Thursday, October 23 7:30 a.m. – 6:00 p.m.* 7:30 a.m. – 2:00 p.m.* 7:30 a.m. – 1:30 p.m.* Move-Out Thursday, October 23 1:30 p.m.* Both the CoLAP staff and the hotel staff will be available to assist with shipping at this time. *Hours are subject to change If you need to leave earlier, please leave brochures on your table and move your display out of the way of traffic. __________________________________________________________________________________________________________ Facility Website Address EXHIBITOR FEE Exhibitor fee includes: Special recognition at the Welcome Reception and throughout the Conference, a 6’ x 30" draped table, two chairs, booth ID sign, badge(s), all meal functions (for 1 individual), a products/services pamphlet describing your facility and providing a direct contract (other than Admissions) for special circumstances, Continuing Educational Credits (CLE and CEU) for all Conference sessions attended. CoLAP exhibitor one to five years CoLAP exhibitor, five or more years ‘Take One’ Literature Display Table*** (non-staffed; send materials to be displayed) Additional Attendee: $1000 $ 800 $ 400 Total Amount Enclosed: $_________ $ 225 Please send an audio visual form. I would like to attend the Clinton Library Dinner on Thursday, October 23, 2008. Number of people: _______ Yes, I would like a camera to participate in the Photo Rally on the River (to be explained during the Orientation Session). EXHIBITOR SPONSORED DRAWING All prizes will be awarded during the afternoon session on Thursday, October 23, following lunch. Yes, I plan to participate No, I will not participate MARK YOUR CALENDAR! 22nd National Conference for Lawyer Assistance Programs October 6-9, 2009 • Phoenix, Arizona METHOD OF PAYMENT Circle one: __________________________________________________________________________________________________________ **Key Contact Person/Title check enclosed Please make checks payable to the American Bar Association. __________________________________________________________________________________________________________ **Key Contact Phone Number **Fax Number __________________________________________________________________________________________________________ **Key Contact E-Mail Address _______________________________________________ Card Number _______________________________________________ Expiration Date **This person will serve as your secondary contact in the planning process and will be copied on all updates. _______________________________________________ Name as it appears on the card (please print) Please be advised that information on all conference promotional literature will be as it appears on this form. This year CoLAP will only offer the Take One Table for facilities to ship their materials to be displayed on the literature table. If a representative is coming and would like to display their literature on the display table, he/she would still have to pay the regular conference registration fee, in addition to the $400 to display their materials.
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