आयुक्D त तारयरलययतारी तर त्रोद्दग OFFICE OF THE COMMISSIONER FOR KHADI & VILLAGE INDUSTRIES सूक्ष्ो त ,तयघुतर तोध्त योतद्ोतोत्रयय,तभर Dतस ार Ministry of MSME, Govt. of India रज्यतारयरलयय / STATE OFFICE 33,तचित्त D त न तवेन्त यू,तादयारDर-700त012 33, Chitta Ranjan Avenue, Kolkata – 700 012 फद / Phone : 2211-4345 & 2211-9491 फैक्तस/FAX : 91-033-22119491 ईोनय/ email : [email protected] No:WB/KVIC/MKT/2014-15/ Date : 06.03.2015 SEALED TENDER NOTICE Office of the Commissioner for Khadi & Village Industries, State Office, Kolkata is going to organize a State Level Exhibitions on Khadi & Village Industries products at Rash Mela Ground, Coochbehar from 28.03.2015 to 11.04.2015 through Bengal Federation of Certified Khadi Institutions. Sealed quotations in the prescribed format are invited from the registered professional agencies/ contractors/organizers with sufficient credential of a minimum of Rs.5 .00( five) lakhs on a single work during the last three years from any Govt. or Semi-Govt. agency with proven track record in handling assignments and taking care of organizing the similar type of work of entire logistical requirements viz.(i) erecting of stall, electricity arrangement , illumination of exhibition ground etc, to arrange necessary permission from local administrative authorities etc. as well as (ii) printing & publicity work including outdoor publicity etc. The last date for submission of tender is on 16.03.2015 up to 3.00 P.M. in the tender box install at the above office and the tender will be opened on same date at 4:00PM The notification with details & Tender form is available in the website www.kvic.org.in and above office. The authority reserves the right either to accept or reject any or all of the offers without assigning any reason whatsoever. State Director QUOTATION FOR EXPRESSION OF INTEREST for State Level Khadi Gr. Ehibition at Rashmela Ground, Coochbehar (WB) under supervision of Bengal Federation of Certified Khadi Institutions, Berhampore,Murshidabad with over all control by OCKVI, State Office, Kolkata. Form No : Last date of issuing Quotation Form: Submission of Quotation documents Issuing date: Last date : 16.03.2015 Last date Initial of issuing Time : 12.00 hrs Time : 16.03.2015 : by 15.00 hrs official of KVIC Opening of sealed Quotation: Designation Date : 16.03.2015 Time : At 16.00 hrs. Details of Work: 1. Executing the work of erection of stall/gate & all other related work at the Exhibition site at Rashmela Ground , Coochbehar (WB) AND/OR 2. Executing the different work on printing work of the said event AND/OR 3. Executing the different work on outdoor publicity work of the said event AND/OR 4. All above mentioned work at Sr 1 to Sr. 3 ( i.e. erection of stall, gate etc /Printing & publicity programme ) (Please tick (√) for which of the above mentioned work, quotation /rate is offered) 5) Venue : Rash Mela Ground, Coochbehar ) Period : 28.03.2015 to 11.04.2015 Time : 12 :00 noon to 8.00 pm Earnest Money Details D.D.No & date: Amount: Rs5000.00 Bank : D.D/Bankers Cheque in favour of Khadi & V.I.Commission, Calcutta State Office A/C, Payable at Kolkata ( To be submitted in the sealed Envelop : I) Instruction to Bidders: a) Eligibility and Qualification of Bidder : Only the parties satisfying the criteria stated in the Advertisement issued by OCKVI, State Office, Kolkata are allowed eligible to submit the bid i.e the parties who have the proven track record of experience and expertise of executing considerable volume of satisfactory assignments in recent past 3 years and who have executed work of erection stall and decoration of exhibition of small scale industries / Khadi & Village Industries / similar Industrial exhibition about at least total value of Rs. 5.00 lakhs ( Rs. five lakhs) per event in a calendar year and shall have to provide satisfactory completion certificate from the concerned authorities. b)Rates , quantities and value of work : The rates quoted shall be inclusive of all taxes and other duties as applicable as per law. The quoted rates shall be firm and shall not be subject to any change whatsoever and shall hold good till completion of the work including extended period of contract, if any. However, OCKVI, Kolkata may negotiate lower rate than the offer rate, if required. Value of work quoted may be increased or decreased at the absolute discretion of OCKVI, Kolkata in which case all the other terms and conditions of contract shall remain valid and binding notwithstanding such alternation. c) Language and Currency of Tender The bidders should quote rates in English & in Indian Rupees, in figures as well as in words. Corrections in the tender should be avoided but if this becomes unavoidable, each correction should be signed separately by the bidder without ambiguity. d) Tender Contents The tender shall be submitted in ONE sealed packet, named and duly marked as “Strictly Confidential –Bid for State Level Khadi & Gramodyog Exhibition’2014-15 at Coochbehar ”. The contents of the said packet are described below: There will be two (2) sealed envelopes duly marked as follows:“ENVELOPE- 1. = Technical Bid “ “ENVELOPE- 2. = Financial Bid“ Envelop-1 should contain the following : Earnest Money fee of Rs.5,000.00 ( Rs. five thousand only) by Demand Draft in favour of “ Khadi & V.I. Commission Callcutta State Office A/c“ payable at Kolkata Bidder’s Declaration in accordance with the format given below in Part-I. Authorization of the person signing the Tender. Envelop-2 should contain the following Financial Bid & Bidder’s Declaration in accordance with the format given below in Part-II. ( Contd.-2) -2TECHNICAL BID (To be submitted in Envelop: I) Part – I General 1 Name of the Firm ( in BLOCK LETTER) 2 Office Address 3 (a) Phone No (O) : 4 Name of the contact Persons with Ph. No. (Mobile) : (b) fax No : : (1) Organization Details 5 Registration Year & No : 6 Trade License No : 7 : i) I) Income Tax Pan No : & its Clearance Certificate ( Assessment year 2013-14) ii)Service Tax / commercial Tax/Vat certificate no; ii) & details as applicable Information of last 3 years experience to Year No undertake similar work as event manager/ Turnkey ( Rs. In lakhs ) worker etc. 1) ( Pl. attach supporting documents) 2) 8 Maximum Work value 3) ( Signature of the proprietor or Authorized person of the firm/ Company & designation Date : Full Name : SUPPORTING DOCUMENTS TO BE ENCLOSED : Attested Xerox copy of registration certificate of the firm, trade license, IT/Vat./ST / Tax clearance etc of Sr. no: 5, 6, 7.8 Major clients at District/ Metro/Cities & National level Quality Certificate for Service , if any & Awards , if any Details of similar events undertaken and time – frame to organize such event from day to day. and completion certificate thereof (Contd….3) -3Part –II FINANCIAL BID ( To be submitted in Envelop : II ) Name of the Firm : A. Work to be done for executing the work of erection of stall/gate & all other related works at site Sr b. Particulars Quantity Rate a. To Build ply made Stall, size ( 3mtr x3mtr) each with collapsible gate with leakage proof roof, 6 inch wooden platform, cloth ceiling, wooden back rack(3 rows), 8ft counter table, 2 chairs, synthetic mattress on floor ,2 tube light , ceiling fan under leakage proof tarpaulin covered bamboo SUPER STRUCTURE) 40 nos To build ply made stall, size (3mtr x2 mtr ) each, without participation where necessary with 6 inch wooden platform, wall rack ( 3 rows) & 6 ft counter table each , 35 nos of chairs, 2 tube lights , ceiling fan, synthetic mattress flooring under leakage proof tarpaulin covered bamboo SUPER STRUCTURE) 35 nos (These are to be used for 35 nos. REGP/PMEGP /VI units, food stall etc.) c. To build 20ft x 15ft x3 ft stage with all facilities including light & fan and also decoration including required size Back Drop Banner, - d. To build 1000 sq.ft superstructure with leakage proof tarpaulin roof and 4 side open pavilion which will be used as auditorium, theme pavilion and guest room including all facilities like 10 numbers of VIP chairs/table/ 1 no. sofa set/ 3 nos. tea table/ I no. steel cupboard and required nos. .of lights/fan and other electrical fittings / microphone etc. e. Interior decoration of all stalls/gate /stage etc by flower/dry flower chains, flower bouquet etc. - f. Flex Main gate (12’ x10’x10 nos ) with12 ft collapsible gate at outside the main exhibition pavilion with lettering & decoration by flower/dry flower chains, flower bouquet etc and required lighting. 3 nos. g. Tin fencing 4 sides covering with satin cloth in front side - h. 100 nos of potted flower and ornament plants for gardening - i. Lettering on facial of all stall, / super structure /gate etc. - j. Adequate Electricity arrangement including consumption, fitting and connection charges as per rule and permission of electricity department. In addition to light of fan of abovementioned stall and pavilion ,stage etc.( Sr.,a,b,c,d) minimum 20 nos of metal light , 50 nos. tube light for outside & inside area of the event , 50 pcs green Amount tube, required electric chain etc for illumination k. ii) Stand by Generator with require load ( min. 30 KVW) 1 nos l. Sweeping & cleaning of all sites of the event ( daily twice ) - m. Arrangement of drinking water of all stall holders, visitors etc.& Arrangement of first aid entire period of the exhibition 75 nos. n. Arrangement of urinal /Toilet ( Ladies & gents) in ground 04 nos o. Arrangement of sufficient security for 24 hours (minimum 6 persons, round the clock (3shifts) for gates/stalls & entire event premises.) p. Fire fighting measures arrangement for entire exhibition arena: Required Fire Adequate Fire Extinguishers including all other necessary firefighting equipment are to be as per rule & permission of the Fire Brigade Authority. Day & night q. Dias arrangement for inauguration and valedictory function with refreshment to the dignitaries /participants /guest/etc (approx. 100 heads) including back drop banner and flower decoration. - r. Arrangement of INSURANCE of entire area of the event including all built up structures with authentic Insurance Company. - s. Arrangement of public address and sound system including 4/5 cordless microphone inside the auditorium exhibition area with anchor person. & including cultural programme in the evening as and when needed. - t. Still Photography & video-recoding( where needed) as per advice of the organizer - Total Offer Rate For The Work Under Part-II “A ) : Rs. Rupees in word: Date : ( Signature of the proprietor or Authorized person of the firm/ Company with designation ) (Contd……4) -4- Part-II “ B “ PRINTING WORK (PUBLICITY WORK) B Sr Particulars Invitation card & print envelop Certificate Paper wt. Size & page Quantity Rate Amount Remarks Digital 5” x 7” 100 Specimen copy may be seen Handmade Board A4 75 pcs --do-- Thick Poster paper 15” x 20” 1000 Including fixing in and around Coochbehar 70 GSM Map litho 9 “ x 5.5 “ 5000 ( including tax) ( Medium) Poster ( Bi- color) leaflet Total Total Offer Rate For The Work Under Part-II “ B “ : RS. In word: Rs. Part-II “ C “ C. Outdoor Publicity: (The advertising agencies who have valid INS Certificate, will only apply.) Sr Particulars Size Quantity 1 Flex banner 6 ft x 3 ft. 50 2 Frame flex banner 15 ft x 6 ft 10 Rate (including all tax & fixing, distributing where applicable) Amount Remarks Including design & FIXING in different places Including design & FIXING in different places in coochbehar in consultation with organisor 3 Over head Flex gate on PWD Road side 4 4 sides Pillar flex gate 1, 30ft x 16 ft 2 4 ft(base) x 12 ft (height) 4 nos Including design fixing & installation Including placing at selected spot 5 Colour Flag for fencing decoration 4’ x 3’ 25 nos. - 6 Spot advertisement through local cable channel - 15 days - 7 Mobile publicity by auto riksha with microphone etc. 15 days - Total Note : The work order for printing / outdoor publicity may vary as per requirement of the quantity mentioned. The bill may be honoured accordingly. Besides these, work may be distributed in different parties based on lowest rate & proven track record in handling assignments, if necessary Selected party has to attend necessary art/designing work, translation /copying /proof reading etc as per requirement of the work. Necessary permission may be obtained from the competent authority, paying necessary fees, if needed prior to fixing the items for outdoor publicity. The offer rate should be inclusive all statutory taxes like service Tax, Vat etc . & such statutory taxes to be made to concerned department by the selected party/parties If any additional information is required to furnish while submission the offer rate, separate page may be enclosed, if desired. The selected advertising /publicity agency who have INS certificate may arrange to display advertisement in print and electronic media on DAVP rate on behalf of the KVIC for which additional payment will be made. Total Offer Rate For The Work Under Part-II “ C “ In word : Rs. ( Signature of the proprietor or Authorized person of the firm/ Company with designation & date Contd….5) -5DECLARATION I , Sri ----------------------------------------------------------------------------- Proprietor /Partner of M/S------------------------------------------------------------------------ of (Address) ----------------------------------------------------------------------------------------------- declare that the above information furnished by me are true to the best of my knowledge and agree to abide all terms & condition above as to be imposed later on by KVIC, Kolkata , if any for the interest of the exhibition . I also declare that I have filled the tender documents after clearly understanding the given information at all pages of the quotation form and I will pay all statutory taxes to concerned department I offer my bid as mentioned below which is to be paid to me or my company b) I will pay all statutory taxes to concerned department which may be reimbursed from KVIC S.O, Kolkata while on submission of the final bill for payment for above said works. Sr Work to be attended 1 Executing the work of erection of stall etc. ( Part-II ‘A’) Or Executing the work of Printing ( Part- II ‘B’) Or Executing the work of outdoor publicity ( Part- II ‘C’) Or All the above work as mentioned at Sr.( Part-II ‘A’ + . Part-II “B’ + Part II ‘C’) ( pl. cross (X) which is not quoted ) 2 3 4 Rate offer ( Total) Rs Rs. Rs. Rs. Besides, any bidder may offer rate for arranging sponsorship for food stall/ amusement etc. ( it is optional, not mandatory) Children Amusement ( without electricity ) No. Rate per item : Rs. Food stall No. Others Rate per stall : Rs. No. Rate per stall : Rs. Signature of the proprietor or authorized person of the firm/ Company) Date: Full Name : Designation: ( Office Seal) Witness: Signature with date: Name: : Address:: -6TERMS & CONDITION a) No loss will be compensated by the organizer in case of postponement, cancellation of the exhibition / called off the offer for any reason as well as any loss and damage on account of natural calamities, theft etc. b) The entire work to be completed and handed over to the Organizer at least two days before opening of the event. c) Sales Tax , Insurance , Vat tax and all other charges payable to the different departments/ public bodies for the above work, will be borne by the party / Contractor. Necessary arrangement will have to be kept for repairing any damaged caused, due to any reason, to any portion of the built up area without any extra cost. d) All materials are to be removed and cleaned from the Exhibition ground within 2 (two) days after closing of the Exhibition , otherwise suitable penalties as deemed fit by the competent authority / department will be recovered from the bill of the contractor e) The Quotation Form must be read carefully & signed in all pages of the offer form, before submission.. f) The selected Party will have to give an undertaking for the completion of the work within stipulated time. g) Entire work will be supervised at any point of time by OCKVI official / representative of Bengal Federation of Certified Khadi institutions, Berhampur, Mursidabad recognized by KVIC. who are entrusted to implement the entire event on behalf of OCKVI, Kolkata. h) Issuing Work order & any financial transaction will be done by the above Khadi Federation on behalf of OCKVI, Kolkata. i) Payment will be released by A/C. Payee Cheque in favour of the company on submission of final pre- receipted bill after completion of the Exhibition. No Advance payment will be made . j) Director, OCKVI, Kolkata reserves the right either to accept or reject any or all the offers without assigning any reason.
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