Supplier Packet - Merchandising Marketplace Conference

Booth Registration Deadline: June 5, 2015
To Our Valued Supplier:
Be prepared to join us for our upcoming two-day fall selling event - Merchandising
Marketplace held August 11-12, 2015, at the Fox Tower at Foxwoods Resort in
Ledyard, Connecticut as we celebrate Bozzuto’s 70th Anniversary. An exciting, jampacked agenda filled with alluring programs is planned for our retailers over the course
of the two days.
For suppliers who purchase a full booth, we extend our appreciation and thanks by
welcoming you to golf at our Supplier Appreciation Golf Tournament on Monday,
August 10, 2015, at Lake of Isles Golf Course, located across the street from the Grand
Pequot Tower at Foxwoods. If you qualify to golf but elect not to, the option for a
special gift package is available for you to enjoy instead. The booth registration will
open on Friday, May 8, 2015. Please make sure to complete all your forms at
irc.bozzutos.com.
Early booth registration is strongly encouraged, as Merchandising Marketplace has
been known to fill up quickly and helps jump-start planning innovative ways to grow
sales, so take a moment and visit irc.bozzutos.com to complete all the required
forms necessary. Hotel registration will be available online starting 5/11/15. AFTER all
booth registration is complete, attendee registration will be available mid June. We will
be sending an email advising you when attendee registration is available online.
With the two-day format, we recommend you take a couple minutes to read through
the supplier packet for up-to-date information on all requirements and procedures,
including promotional vehicles to help promote your product(s). For grocery,
frozen, dairy, specialty, non-foods, seasonal, deli and bakery products, please use the
Westwood program. For meat, seafood, produce and floral departments, you will need
to reach out to your Buyer or Category Manager for a promotional contract.
We look forward to seeing you this August for another stellar selling event!
Sincerely,
Your Bozzuto’s Merchandising Team
AUGUST 11-12, 2015
SHOW FORMAT & AGENDA
The Merchandising Marketplace is a two-day format. For this show, all partners will be
on the same showroom floor in the Premier Ballroom and pre-function area on Tuesday
& Wednesday.
Below is the tentative schedule for the show (updates can be found at irc.bozzutos.com):
Sun., Aug. 9th 1:00 p.m. - 6:00 p.m. Perishable, Grocery, Frozen, Dairy, Specialty, Non-Foods, Seasonal & Services
Set-Up in Premier Ballroom and Pre-Function (the Fox Tower)
Mon., Aug. 10th 7:00 a.m. - 5:00 p.m. Perishable, Grocery, Frozen, Dairy, Specialty, Non-Foods, Seasonal & Services
Set-Up in Premier Ballroom and Pre-Function (the Fox Tower)
12:00 p.m.
Supplier Appreciation Golf Tournament (Lake of Isles Golf Course, across the
street from Grand Pequot Tower)
Tues., Aug. 11th 6:00 a.m. - 8:30 a.m. Perishable, Grocery, Frozen, Dairy, Specialty, Non-Foods, Seasonal & Services
Set-Up in Premier Ballroom and Pre-Function (the Fox Tower)
7:00 a.m. - 5:00 p.m. Registration in the Premier Pre-Function (the Fox Tower)
7:00 a.m. - 9:00 a.m. Breakfast in the Celebrity Ballroom (the Fox Tower)
8:30 a.m. - 5:00 p.m. Trade Show Opens for Perishable, Grocery, Frozen, Dairy, Specialty,
Non-Foods, Seasonal & Services in the Premier Ballroom and Pre-Function
Area (the Fox Tower)
11:30 a.m. - 1:30 p.m.Lunch in the Celebrity Ballroom (the Fox Tower)
TBD
Tuesday evening’s entertainment - more information to follow
Wed., Aug. 12th 6:00 a.m. - 8:00 a.m. Perishable, Grocery, Frozen, Dairy, Specialty, Non-Foods, Seasonal & Services
Set-Up in Premier Ballroom and Pre-Function (the Fox Tower)
7:00 a.m. - 3:00 p.m. Registration in the Premier Pre-Function (the Fox Tower)
7:00 a.m. - 9:00 a.m. Breakfast in the Celebrity Ballroom (the Fox Tower)
8:00 a.m. - 3:00 p.m. Trade Show Opens for Perishable, Grocery, Frozen, Dairy, Specialty,
Non-Foods, Seasonal & Services in the Premier Ballroom and Pre-Function
Area (the Fox Tower)
11:00 a.m. - 1:00 p.m.Best Bagger Competition in the Celebrity Ballroom (the Fox Tower)
11:30 a.m. - 1:30 p.m.Lunch in the Celebrity Ballroom (the Fox Tower)
SHOW FLOOR SAMPLING
What better way to showcase your product then through sampling? If you choose
to sample at your booth, make sure to fill out a sampling form, found on the
irc.bozzutos.com site under “FORMS.”
ELECTRONIC ORDERING
Electronic ordering with computer terminals will be available at your display booth. The
automated system is quick and easy. More importantly, it ensures accuracy during your
ordering process with increased retailer traffic at your booth.
AUGUST 11-12, 2015
BOZZUTO’S BUCKS
Bozzuto’s Bucks are an enticing incentive to increase incremental purchases while
securing firm orders with our retail customers. From previous shows, this offering is well
received among our retailers.
Our electronic ordering terminals provide the flexibility to add and track Bozzuto’s Bucks
payments in real-time. They could be used “at your discretion” to increase sales on any
item included in the electronic order system.
FALL - WINTER SELLING SHOW
This program includes timely fall and winter holiday items, such as, cranberry sauce
pallets and other seasonal shippers. Product that is also carried as straight stock on
an everyday basis may be advertised, if it includes an allowance on the straight stock.
Bozzuto’s Bucks are available for some items sold at the show. In addition, these items
may be submitted for consideration in the BFD program with an incremental allowance.
Ship Dates
September 27, 2015 - February 6, 2016
Grocery, Frozen, Dairy, Specialty, Non-Foods & Seasonal
September 27, 2015 - January 2, 2016
Floral, Produce, Deli, Bakery, Meat & Seafood
Vendor Requirements
• Accurate shipping & availability information
• Reduced cost of goods (accurate lead time information is critical)
Retail Performance
• Committed orders at the fall selling event and display
AUGUST 11-12, 2015
BOZZUTO’S FINANCED DEALS (BFD)
Any authorized items, including products that you plan on featuring in the
merchandising programs, may be submitted for consideration for our BFD program.
BFD items will be determined prior to Merchandising Marketplace. This allows you to
consider other options for promoting items that have not been selected for the BFD
program. There is a guaranteed ad/front page performance for all customers. Ad dates
are as listed below (two-week window):
Oct. 4, 2015 - Italian Festival
Oct. 11, 2015 - Rake In The Savings R.P.M
Oct. 18, 2015 - Fall Stock Up Sale
Oct. 25, 2015 - Halloween Savings
Nov. 1, 2015 - $1.00 Dollar Sale
Nov. 8, 2015 - Truckload Sale
Nov. 15, 2015 - Thanksgiving Sale (2 week ad)
Nov. 22, 2015 - Thanksgiving Sale (2 week ad)
Nov. 29, 2015 - 10 for $10
Dec. 6, 2015 - Stock Up Sale
Dec. 13, 2015 - Holiday Savings
Dec. 20, 2015 - Happy Holidays (Christmas)
Dec. 27, 2015 - Happy New Year
Vendor Requirements
• Aggressive cost of goods reduction and ad fees as negotiated
Retail Performance
• Committed to front page ads and display
• Committed orders at Merchandising Marketplace
• Shelf talkers/Display signs
• Commitment to suggested retail
AUGUST 11-12, 2015
SPONSORSHIP OPPORTUNITIES
Breakfast - $20,000 Investment Each
Tuesday, August 11, or Wednesday, August 12
• Prominent logo displayed on welcome board to be stationed at the entrance of the
ballroom
• Prominent logo displayed at breakfast
Lunch - $20,000 Investment Each
Tuesday, August 11, or Wednesday, August 12
• Prominent logo displayed on welcome board to be stationed at the entrance of the
ballroom
• Prominent logo displayed at lunch
Evening Cocktail Reception - $25,000 Investment
Tuesday, August 11
• Prominent logo displayed on welcome board to be stationed at the entrance of the
ballroom
• Prominent logo displayed on-screen at the start of the reception.
To sponsor one of our events, please contact Don Anthony at 203.230.5651 or
[email protected]
MEAL TICKETS
If you purchase a super booth you will receive meal tickets for six (6) people. For
full booth purchases, you will receive meal tickets for four (4) people. For half-booth
purchases, you will receive meal tickets for two (2) people.
AUGUST 11-12, 2015
PRODUCT SAMPLING & FOOD PREPARATION
The health department at Foxwoods requires that every supplier offering food for
consumption during Merchandising Marketplace, fill out a Product Sampling & Food
Preparation form. Foxwoods’ health department must approve all suppliers’ forms prior
to serving samples on the trade show floor.
The Product Sampling & Food Preparation Form can be found on the irc.bozzutos.com
site under “FORMS”. Please make sure all forms are filled out online by July 11, 2015. If
you do not fill out the required sampling form, you will not be able to serve samples at
the show.
SHOW SAMPLES
Shipping samples to Bozzuto’s via UPS, FedEx, DHL or over the road carriers
without a purchase order is not an option. Below are approved methods:
For Grocery & Non-Food Items You May:
• Pull samples from our inventory (billing will be applied to the appropriate supplier).
Make sure you work with your Category Manager/Merchandiser to make sure your
product is available in our warehouse no later than August 1, 2015.
• If samples are being shipped by an over the road carrier to Bozzuto’s Inc. for proper
receiving on a purchase order, do not mark product with show information. The
samples will need to be received before the week ending August 1, 2015.
• Ship non-perishable samples with your company name and booth number to:
Demers Exposition Services
151A Park Avenue
East Hartford, CT 06108
For more information, contact Demers at 860.882.0003; Website: demersexpo.com
Perishable Items May Be:
• Samples are to be pulled from Bozzuto’s inventory and billed to the appropriate
supplier.
• Shortly after purchasing your booth you will receive a link to order your samples as
well as a product sampling & preparation form.
• Shipped directly to Bozzuto’s no later than August 1, 2015. Please make sure to
include your company name and booth number. Ship to Tina Burke’s attention at
the appropriate address on the following page.
• Please note you must use the above mentioned link to notify Bozzuto’s in advance
of your shipment.
AUGUST 11-12, 2015
Produce, floral, deli & fresh meat samples need to be sent to our North Haven
facility at:
Bozzuto’s
Attention: Tina Burke, Fall Food Show
400 North Frontage Road
North Haven, CT 06473
All other perishable samples are to be sent to:
Bozzuto’s
Attention: Tina Burke, Fall Food Show
400 Industrial Avenue
Cheshire, CT 06410
Tina Burke must be notified of all products arriving at either facility to ensure proper
shipment to Merchandising Marketplace. Please contact Tina Burke directly at
203.250.5539 or [email protected] For a fast and efficient response, please make
sure to have the following information available when contacting her:
•
•
•
•
•
Itemized list including quantities of samples being sent
Method of transportation
Estimated arrival date to Bozzuto’s
Booth number
Category Manager/Merchandiser Name
If you have any questions or concerns, please reach out to your Category
Manager/Merchandiser. If you are not able to get a hold of them, you may contact the
appropriate individual(s) below:
Grocery, Dairy or FrozenPerishablesSpecialty
Don Anthony Pat HillJim Creely
203.250.5651203.250.5444203.250.5387
[email protected] [email protected]
[email protected]
Note: Do NOT unload any items other than your personal luggage at the Fox Tower
valet parking area. If you are trying to unload product at the show, you will be directed
to Demers and you will pay a fee to have the product unloaded. Do not leave your car
unattended, your car WILL be towed at your expense.
AUGUST 11-12, 2015
PROMOTIONAL CONTRACTS
The grocery, frozen, dairy, specialty, non-foods, seasonal, deli & bakery promotional
contracts need to be entered into the Westwood system no later than May 29, 2015.
The Perishable Departments promotional contracts need to be returned to your
Category Manager or Merchandiser no later than May 29, 2015.
Booth fees are as follows:
Super Booth - $16,000 16’ wide x 8’ deep Booth Sign
Power for Laptop
4 - 8’ Table/ 4 Chair Trash Can
Free Wi-Fi
Meal Tickets for six (6) people
Two (2) Golf Or (2) Special Gift Packages
Full Booth - $10,000 8’ wide x 8’ deep
Booth Sign
Power for Laptop
2 - 8’ Tables/ 2 Chairs
Trash Can
Free Wi-Fi
Meal Tickets for four (4) people
One (1) Golf Or (1) Special Gift Package
Half Booth - $6,000
4’ wide x 8’ deep
Booth Sign
Power for Laptop
2 - 6’ Tables/ 2 Chairs
Trash Can
Free Wi-Fi
Meal Tickets for two (2) people
BEST OF BOOTH COMPETITION
Make sure to spice up your booth to generate more buzz - both in traffic and for the
judges of the Best of Booth Competition. Winners for each category will have the
privilege of taking home bragging rights!
FOXWOOD’S HEALTH DEPARTMENT FORMS FOR PRODUCT
SAMPLING & PREPARATION
If you will be providing samples at the Merchandising Marketplace, please make sure
to visit irc.bozzutos.com under “FORMS” to complete your required sampling form by
July 11, 2015.
ELECTRICAL & INTERNET REQUEST FORMS
If you require extra electrical or hard wire internet for your booth, please go to
irc.bozzutos.com under “FORMS” to fill out your request. Forms must be completed
and returned to Pat Hill at [email protected] by July 11, 2015.
FREE WI-FI
Free Wi-Fi will be available on the trade show floors. The use of Personal Wi-Fi Routers
on the trade show floor is strictly prohibited. Personal Wi-Fi (wireless) routers (or rogue
access points) significantly and negatively impact the Show environment. They cause
the tablet order system to slow down and in some cases make nearby tablets unusable.
We reserve the right to ask you to power off your mobile hot spots if they are found to
be interfering with the show ordering network.
AUGUST 11-12, 2015
LAPTOP TRAINING
Laptop training is required for all suppliers. You will be notified when a schedule is set so
you can select your day and time.
HOTEL RESERVATIONS
You will need a code to book hotel reservations. The room block will be open May 11,
2015 thru July 17, 2015. Room block code information to follow. Please contact your
Category Manager/Merchandiser after May 8, 2015 for the code.
PRODUCT SAMPLES
Samples are donated to local food banks at the end of the show. Please refrain from
“swapping or shopping” product at or before the close of the show.
PLEASE NOTE THE FOLLOWING AS THEY WILL BE STRICTLY ENFORCED
Note: Do NOT unload any items other than your personal luggage at the Fox Tower at
Foxwoods valet parking area. If you are trying to unload product at the show, you will
be directed to Demers and you will pay a fee to have the product unloaded. Do not
leave your car unattended, your car WILL be towed at your expense.
Note: Foxwoods will be enforcing their policy of no wheel carts allowed on the Casino
or show floors. Please refer to the last page for more details on this matter.
Note: The use of Personal Wi-Fi Routers on the trade show floor is strictly prohibited. We
reserve the right to ask you to power off your mobile hot spots.
Note: Suppliers who breakdown prior to the confirmed close of the show will be subject
to a $500 penalty. Please make arrangements to cover your booth until the close of the
show.
AUGUST 11-12, 2015
Foxwoods Resort Casino
Hand-Carry Policy
For the convenience and safety of exhibitors and patrons Foxwoods prohibits the
transportation of all freight and material handling through the lobby and other public
space. Foxwoods will however, allow items to be hand carried in or out of the facility
during specified dates and times.
Hand carried freight is defined as items that can be easily carried by an individual
exhibitor, without the need for mechanized equipment. Exhibitors may use two-wheeled
hand trucks (Exhibit A) and will not be allowed use four-wheeled flat trucks or similar.
(Exhibit B)
Exhibitors may not pull up to or unload at the loading dock. A designated area or
marshaling yard will be established by the resort and the designated General Services
Contractor for the transfer of items to the facility.
Exhibitors may not utilize or borrow any Hotel equipment for the purpose of loading
in/out hand carry items, this includes but is not limited to the hotels bell staff and/or
carts. Should Exhibitors need assistance with load in/out, they will be referred to the
appointed General Services Contractor where fees may apply.
Hand carry items will be supervised. All items are subject to Hotel & Convention
Services Staff approval. The Hotel reserves the right to refuse hand carry items for any
reason.
Exhibitors found violating these procedures will be asked to turn items over to the
General Services Contractor by using procedures set forth in the Exhibitor Packages
received by the General Services Contractor.
Exhibit A
Exhibit B