Budget and Programming Officer (Resource Management Analyst)

VA Number:
Post Title:
Budget and Programming Officer (Resource Management
Contract Type:
Fixed Term
1 year
Duty Station:
Panama, WFP Regional Bureau for Latin America and the Caribbean
As soon as possible
Supervision received: The Budget and Programming Officer reports to the Resource
Management Analyst
Job Purpose:
To deliver budget and resource analysis and project cycle management support and provide
support in RB and to COs, partnering with managers to apply best practice approaches that
support the efficient, effective and compliant utilization of funds and management of projects
Within delegated authority, the Budget and Programming Officer will be responsible for the
following duties:
1. Contribute towards the development of plans, processes and procedures ensuring
compliance with wider budget programming policies and WFP standards.
2. Create and review project budget plans and monitor ongoing project performance
against budget, ensuring adherence to guidance and policies, and providing financial
analysis and advice to optimize resources.
3. Monitor and provide advice on fund utilization, and advance financing, loan and
borrowing/repayment and refinancing arrangements; alerting Country/Regional Directors
to approaching deadlines for unassigned funds and potential resource shortfalls/surpluses,
and proposing appropriate solutions.
4. Monitor and provide advice on actions related to project closure and resource transfer.
5. Monitor the resource pipeline to maximize operational effectiveness, following standards
and processes, and providing advice on resource allocations based on severity of pipeline
shortfalls using relevant pipeline tools.
6. Support the preparation of food-demand plans to support management and usage of
corporate Global Commodity Financial Facility and provide information to guide RB
decision-making when multiple projects compete for the same stock.
7. Create and review budget and project documentation, and ensure relevant resource
data is recorded in internal systems for reference, in line with WFP standards and
8. Collate and analyze data for the preparation of accurate and timely reports, to enable
informed decision-making and consistency of information presented to senior
management and external stakeholders.
9. Proactively contribute ideas to senior officers for improvement to systems, techniques,
tools, processes and procedures to better monitor and manage budgets and funds.
10. Support the capacity building of WFP staff in budgeting, fund management and
operational planning through answering queries and updating training materials, manuals
and guidelines.
11. Represent the unit at internal meetings/committees/working groups as required, in order
to obtain and provide information from a budget and resource programming perspective.
12. Guide and supervise more junior staff, acting as a point of referral and supporting them
with more complex analysis and queries.
13. Follow standard emergency preparedness practices and contribute to technical
recommendations and guidance and monitoring the management of financial risks.
14. Provide effective oversight regarding the coordination of project document submission,
provide expedited and relevant document review in the areas of project needs, budget
and funding, and monitor the clearance process and adequate record keeping.
15. Other as required.
Advanced University degree in Business Administration, Finance, Economics or other relevant
field, or First University degree with additional years of related work experience and/or
Fluency (level C) in English language and the duty station’s language, if different.
At least three or more years of postgraduate professional experience in a relevant field of work,
such as but not limited to, budget analysis, funds management analysis and operational
planning, with a background and/or interest in international humanitarian development.
Has contributed to the development of operational or office related budgets.
Has contributed to the production of planning/budgetary reports or other analytical
reports to support decision making.
Has demonstrated a broad understanding of WFP’s financial architecture and how it
supports implementation of operations.
Has solid understanding of WFP´s project cycle
Has solid knowledge and understanding of WFP corporate systems and reports,
specifically WINGS, SPA, COMPAS, Business Objects.
Training and/or experience utilizing computers, including word processing, spreadsheet
and other standard WFP software packages and systems.
Qualified candidates who are interested in the above position are invited to submit their
application by e-mail, in English, attaching a Resume or the UN Personal History Form, not
later than 14 April 2015 to [email protected] indicating in the Subject: Vacancy
Announcement RBP_PAN/2015/002 Budget and Programming Officer NOB.
Additional information
 Please note that applications received after the deadline will not be considered.
Only short-listed qualified candidates will receive an acknowledgement.
Please note that this is a local post. National Professional Officers shall by definition be
nationals of the country or state which they are to serve.
Date of issue of vacancy announcement: 31 March 2015