2014 Whirligig Festival Commercial Booth Application November 1 - November 2, 2014

2014 Whirligig Festival
November 1 - November 2, 2014
Commercial Booth Application
Check
one
booth
type:
Check One:
 Commercial booth
 Home Based
$ 500
$250
 New Vendor
All other vendors use a difference form.
Food
Beverage Sales
Arts and Crafts
Downtown Merchants
Non-Profit
Sponsors
 Returning Vendor – last year participated: _________
Contact Information:
Organization Name: ____________________________________________________________________________
Contact Name: _________________________________________________________________________________
Mailing Address: ________________________________________________________________________________
Street/PO Box
City
State
Zip
Day Phone: (______)____________________________ Alternate Phone: (_____)___________________________
Email: ________________________________________________________________________________________
(For speed and convenience, most communication will be done via email and website postings please check both regularly.)
Fax Number: __________________________________________________________________________________
Website: ______________________________________________________________________________________
Logistical Information:
For Festival Office Use Only:
Due to NC Festival Fire Codes, food vendors that use a tent must
rent at least a double space to house open grilling 20 feet on both
sides from other vendors.
Received Date: ________________________
Booth Size:
Submitted for Committee Review: ________
 Single (15’ wide x 12’ deep) - regular booth, included with fee
 Double (30’ wide x 12’ deep) - Add $125
 Triple (45’ wide x 12’ deep) - Add $200
Booth Utilities: Limited water and electricity are available for
vendors and will be considered on as-needed-basis.
 Request electricity access (one 110 v outlet)
 Request electrical 240 access (one 240v outlet)
 Request water access (one faucet)
 No
 Yes - explain on additional WF form
 No
 Accepted  Declined
 Conditional: _______________________
Confirmation sent: ___________________
Utilities Granted?
 Water
 Electrical
Booth Assignment # : ___________________
Does the operation of your booth require the use of a generator?
Will you bring a tent to use?
Payment: $ __________ Check # _________
 Yes
Page 1 of 4
Notes:
Vendor Information
Applications are reviewed on a first-come, first-served basis. Application review includes uniqueness and quality of product,
booth display, spirit of cooperation and consideration to avoid duplication.
How did you hear about the Whirligig Festival? _________________________________________________________________
References: Please list other fairs, festivals or events in which you have participated. Returning vendors need only describe
any additional events or festivals since your last participation at Whirligig Festival.
________________________________________________________________________________________________________
________________________________________________________________________________________________________
Booth Sales/Items: Give general description of items for sale, display or dissemination, include price range. Food and arts &
crafts vendors provide specific details on the addition festival forms.
________________________________________________________________________________________________________
________________________________________________________________________________________________________
 Attach Photo of booth Display – New Vendors please enclose a photograph of your booth set up.
 Booth Items - New Vendors enclose a photograph of the items on display or for sale in the booth.
 Insurance – Each booth must provide their own insurance to cover sales, products and operations.
Company:____________________________________ Policy #:______________________ Expiration date: ________________
 NC Sales Tax ID Number: - ________________________________________________________________________________
Registration Fees:
Enclosed is payment made payable to: Whirligig Festival














$100
$350
$125
$250
$500
$125
$80
$80
$50
waived
waived
waived
$125
$200
Arts & Craft Vendor
Food vendor
Beverage Sales only vendor
Specialty or Home Based Vendor
Commercial Vendor
Non-Profit selling Food
Non-Profit selling Crafts
Non-Profit holding any type of fundraiser
Non-Profit Display only
Military display booth
Sponsor booth (donation must be attached)
Downtown Vendor (in festival zone)
Double size booth space (30’ wide x 12’ deep)
Triple size booth space (45’ wide x 12’ deep)
Booth Fee Calculator
Vendor Booth Fee
$
*Extra Booth size (optional)
*Late Fee (after Sept. 26)
*Wilson Artist Discount (if apply)
Total Due:
*Save MY Booth deposit
paid during 2013 festival
+$
+$
-$
Balance Due Enclosed:
$
-$
* Wilson Artist Discount - Discount of $25 applies to all Wilson Artists with proof of Wilson residency.
* Late Fee - Add a $25 late fee if received after Friday - September 26, 2014..
* Note: $25 fee will be added for any returned checks.
Festival Policies:
 I have reviewed the Wilson Whirligig Festival booth policies and procedures and agree to abide by the policies as outlined,
including that the festival is held rain or shine and that booth fees are non-refundable.
 I understand as a vendor of the festival that I am a representative of the festival and will act as an example to the
community. I understand that I am vending at my own risk and I agree to be responsible for my own safety, protection of
belongings and actions. I further agree to indemnify and hold harmless the Wilson Whirligig Festival organizers, City of
Wilson, and any persons holding legal title to the lands upon which this event is being held, from any claims arising from my
participation as a vendor in this festival.
Signature: _______________________________________________________________Date: _________________
Mail application and payment to:
Wilson Whirligig Festival, 200 Nash Street NE, Wilson, NC 27893
Questions? Email: [email protected] or visit our website: www.WhirligigFestivalNC.org
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2014 Whirligig Festival
November 1 - November 2, 2014
Commercial Vendors – Part B
Vendor Name: _______________________________________________________________________________________
(Please provide the Booth Name you would like printed in materials, listed on website and on event map.)
This form is in addition to the Vendor Booth application; please submit both forms for consideration.
Booth Size:
 $500-Single (15x12)
 $625 - Double (30 x 12)
Electricity:
Water:
Generator:
Pull Trailer:
Pop Up Tent:
 No
 No
 No
 No
 No
 Yes, 240 V
 Yes, 110 V
 Yes
 Yes
 Yes
 Yes
 Describe your commercial product:
 Store front
 Home Based
 $700-Triple (45 x 12)
 Other: ___________________________
______________________________________________________________________________________________________
_____________________________________________________________________________________________________
 If providing a service, demonstration or activity: The festival strives to avoid duplication at booths. To assist all vendors in
being successful, please provide a description of your booth’s activity, service or demonstration planned:
_____________________________________________________________________________________________________
____________________________________________________________________________________________________
Commercial Vendors:
As the main focus of this festival is hand-made Arts & Crafts. Commercial Vendors are considered on a case-by-case
basis. Commercial businesses that support the community and provide family friendly products are considered.
Commercial booths that provide activities, interaction for families or demonstrations are given top priority.
Commercial Vendors will be assigned booth space throughout the festival, mixed with other vendors, according to space
availability.
Often becoming a festival sponsor brings more benefits to Commercial Vendors to learn more about becoming a festival
sponsor, contact our Sponsorship Coordinator.
We refrain from duplicating booth types. A maximum of two similar commercial vendors will be accepted.
The festival retains the right to deny any business that cannot sustain a presence during the entire 2-day festival.
All other festival policies and procedures apply to commercial vendors a well. (see next page)
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Wilson Whirligig Festival Vendor Policies:
1. The main focus of this festival is Arts & Crafts. While the festival does have music, entertainment, food, a kid zone and
non-profit organizations, the focus and highlight of the festival are the artisans.
2. All Arts & Crafts items must be handmade. Any mass produced art products will not be accepted.
3. Any booth selling or displaying mass produced art products, will be removed from the festival.
4. Vendors may only sell items in their approved category. For example: Arts & Crafts may not sell food items.
5. A 5lb ABC fire extinguisher with a current service tag must be on location for all vendors.
6. It is against NC Fire Code regulations for a vendor to extend past the outlined measurements. Vendors may not exceed
the limits of their rented booth space including tent, display rack and storage of materials.
7. If your booth requires power, it will be considered on a first-come, first-served basis. If approved, you must remain within
the specified wattage limits. If you exceed and blow circuits, your booth will be shut down. We cannot jeopardize power
throughout the festival zone. Please be exact and knowledgeable about your electrical needs. You must provide your own
heavy duty power cords. We recommend 300’ minimum cord and to label your electric cord with the name of your
organization/business.
8. If your booth requires water, it will be considered on a first-come, first-served basis. If you are granted the use of water,
you must provide your own heavy duty, approved, water hose. We recommend 100’ minimum & label your hose.
9. Prices of items for sale must be posted and visible to the public. The Whirligig Festival Food Committee will check your
posted items against the items on your Wilson Whirligig application. Vendors selling unapproved items or selling items at
inflated prices will immediately be shut down.
10. Vendors may bring their own tents, displays and storage racks. For a single booth space a 10 x10 ft will fit. All materials
must fit within the rented booth space and must be weighed down. November is a windy month. This is a safety issue
11. Generators must not interfere with the music or interaction of other booths. Generators with a silencer are preferred.
12. Vendors must obtain insurance coverage that will cover property damage and personal injury arising as a result of the
vendor’s action.
13. Vendors must have a NC Sales Tax Number which can be purchased from a NC State Revenue office. Vendors are
responsible for the licenses and taxes related to their sales.
14. The total amount of the application fee is due at the time of application. Deposits or portions of fees will not be accepted.
Refunds will only be issued if the application is not accepted. A $25.00 fee will be charged for all returned checks.
15. The Wilson Whirligig Festival is a rain or shine event. No refunds will be given.
16. Please be aware that load-in and breakdown are very hectic. Load-in and break down traffic will be directed by Festival
Officers. Volunteers will be available to help you unload your vehicles. Load in time does not include set up. Load in is
strictly for unloading of supplies. Once materials are unloaded, your vehicle must be moved to the parking area. The same
applies to break down. No vehicles are allowed to be parked next to booth area. All parking is located outside the festival
zone.
17. Booth structures may remain in place on Saturday night, for Sunday usage. However, it is recommended all merchandise,
products and items of worth are stored in a locked vehicle or trailer overnight. Wilson Police will patrol the area and traffic
will not be allowed to pass thru the streets over night, but security cannot be provided for individual booths.
18. Illegal paraphernalia cannot be sold or displayed at the festival.
19. Shouting or sales “barking” at festival attendees is discouraged. You may not interfere with the operation of other booths.
20. Security for your merchandise, booth and property are your responsibility. Please be watchful.
21. Only registered booth participants will be permitted to conduct business during the Whirligig Festival
22. This is a rain or shine event. Refunds will not be provided.
23. Print and save a copy of your application for your records.
Policy acceptance  I have reviewed the Wilson Whirligig Festival vendor and booth policies and agree to abide by what has been outlined.
 I understand that upon approval of my application, most correspondence will be made via email and web-site.
I understand as a vendor of the festival that I am a representative of the festival and will act as an example to the community. I
understand that I am vending at my own risk and I agree to be responsible for my own safety, protection of belongings and actions.
I further agree to indemnify and hold harmless the Whirligig Festival organizers, City of Wilson, and any persons holding legal title
to the lands upon which this event is being held, from any claims arising from my participation as a vendor in this festival.
Signature: ________________________________________Date__________________________
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