Spring 2015 - Facilities Services - Prince William County Public

Office of Facilities Services
Custodial Services Newsletter
DATES TO
REMEMBER
 April 2-3
Spring Break for
250 Day Employees
 April 6
Health, Wellness &
Benefits Fair Kelly
Leadership Center
 May 25
Memorial Day
 June 11
CATS
 June 18
Last Day of School
for Students
INSIDE THIS
ISSUE
 Kelly’s Comments
 Parking Lot
Sweeping
 CATS
 Safety Shoe Truck
 Summer School
 Summer Cleaning
Restoration
 Safety Footwear
 Forest Park HS
 ID Badges
 Custodial
Equipment
 Health, Wellness
& Benefits Fair
 Aerial Lift Training
 Safety Data Sheets
 Seasonal Safety
Topic
 In Memoriam
 Classified Personnel
Regulations
 Staff Contacts
SPRING 2015
ISSUE 7
Kelly’s Comments
As we enter in to the final
stretch of the school year,
the custodial staff of PWCS
once again have done an
outstanding job in providing
the students and staff with a
safe, clean and well maintained learning environment.
While the teaching staff and
school’s support staff look
forward to their summer
break, our custodial staff
will be gearing up for the
summer restoration. This
year will be even more challenging because the students
are scheduled to return to
school on August 31, 2015.
I want to remind the custodial managers that your
floor care products, Neutral
Cleaner, Stripper and Floor
Finish are now under a new
master agreement. Instead of
these items being provided
by Diversity, Inc., they will
now be provided by National
Chemical Laboratories
(NCL). These products were
tested by the Quality Assurance Team and the custodial
staff of Marumsco Hills Elementary and performed very
well. The biggest change you
will notice is in the packaging. These items will no
longer be packaged in five
gallon boxes, but in five gallon pails. The empty pails
can be placed in your
school’s recycling dumpsters
for removal.
Kelly Rice
Administrative Coordinator
Any questions or concerns while performing
your school summer restoration, please do not hesitate to contact the Quality
Assurance Specialists or
myself.
I appreciate everyone’s
hard work this year and am
Enjoy the spring weathproud of the reputation our
School Division has through- er, stay safe and again,
thank you for your dedicaout the State of Virginia for
tion and hard work.
its cleanliness. Your hard
work plays a large part in
Sincerely,
ensuring that our students
Kelly
Rice
receive a “W orld Class”
Administrative Coordinator
education.
We hope you enjoy our 7th issue of the Custodial Newsletter.
Please print this newsletter and share it with your entire custodial staff.
Parking Lot Sweeping
Beginning in April
It looks like we have survived another winter in Prince William County! Once again, the
Office of Facilities Services will begin sweeping the school’s parking lots beginning in April.
Before the parking lots are swept, if the schools have any sand or debris on their sidewalks,
this would be a perfect time to blow or sweep the sand into the parking lots prior to them
being swept. Of course, stay away from blowing debris near or in the storm drains.
Put a hop into your mop!
ISSUE
7
SPRING
2015
PAGE
2
Highlights from the February 12
Custodial Advisory Training Session (CATS)
Kelly Rice addressing
the custodial managers
at the Feb. 12 CATS
Eighty-Four
Custodial Managers
attended the
Feb. 12, 2015 CATS
Kelly Rice, Administrative Coordinator Office of
Facilities Services, opened
the meeting by talking
about the new floor care
products from National
Chemical Laboratories
(NCL). Mr. Rice informed
everyone that the protocol
for Carbon Monoxide (CO)
Detectors has changed. In
the event that you hear the
alarm sounding from the CO
detectors, instead of activating the fire alarm, you are
to call 911 and advise them
the CO alarm is sounding.
Do NOT activate the fire
alarm. In addition, Mr. Rice
advised that the new Safety
Data Sheets (SDS) will be
distributed throughout the
schools by the Office of
Risk Management and
Security Services.
provided professional development training on “Cultural
Mindset - Diversity.” Each
custodial manager was given
insight into cultural competency that results in a working environment that is caring, safe, and healthy, and
values human diversity.
Drew Uglow, Project
Manager, Environmental,
Office of Facilities Services,
impressed to all custodial
managers to continue dumping all chemicals and cleaning solutions in inside
drains. No dumping or
cleaning anything outside.
Mr. Uglow has instructed all
the custodians, including
temporary custodians, kitchen staff, and facility workers, in the proper discharge
of all chemicals and cleaning solutions. Mr. Uglow
Maria Burgos-Singleton, also reminded custodians
Supervisor, Global Learning that they are responsible for
and Culturally Responsive
picking up all outside trash
Instruction, in the Office of on the entire school property
Professional Development, and to regularly dump all
outside trash receptacles.
In addition, he mentioned to
mow grass away from the
storm drain inlets and parking lots to prevent debris
building up in the storm
drains.
Kelly Rice thanked
everyone for attending and
concluded the session at
3 p.m.
--All custodial managers
are encouraged to discuss all
the information they obtained from the Custodial
Advisory Training Session
to their respective staff.
To view minutes of the
CATS, click:
2.12.2015.CATS.Minutes.
Mark your calendars for the
next CATS scheduled for
Thursday, June 11, 2015,
from 1 p.m. - 3 p.m. at the
Independent Hill Complex,
Bldg. 51, room 140 A & B.
Safety Shoes for Custodians
Why wear safety shoes?
Protective, safety footwear
is essential to ensure safe
and healthy feet. Today’s
safety footwear is comfortable, flexible, and stylish
and provides necessary
protection from injury.
The foot is the most valuable part of your body subjected to injury in industry.
The Saf-Gard Safety Shoe Company will be available in May for employees wishing to
purchase a new pair of safety shoes. Saf-Gard Safety Shoe Company offers a wide range
of safety shoes for purchase. Their mobile store truck will be at the following two High
Schools in May:
May 20, 2015, 10 a.m. - 5 p.m.
Stonewall Jackson High School
May 21, 2015, 10:30 a.m. - 5 p.m.
Forest Park High School
Purchase Orders will be accepted as payment. Custodians are allotted one pair of safety
shoes annually not to exceed $75 from their respective school.
Put a hop into your mop!
ISSUE
7
SPRING
2015
PAGE
2015
SUMMER SCHOOL
LOCATIONS
CENTRAL
SITE BASED
Principal
Elementary Schools
July 6 - July 24 -- 9 a.m. - 12:30 p.m.
Bristow Run
Coles
Dumfries
Fitzgerald
Glenkirk
Loch Lomond
Marumsco Hills
Minnieville
Pattie
Tyler
Westridge
Principal
Elementary Schools
Dates to be Determined by Individual Schools
Stephanie Baran
Belmont
Helga Sanchez
Dale City
Chris Dalton
Malcolm Foust
Regina Nash
Shana Robinson
Adrianne Harrison
Lucy Jensen
Geoffrey Deavers
Danna Johnson
Tiffany Turner-Bell
Carol Schuster
Melissa Rosenbaum
Enterprise
Leesylvania
Mullen
Neabsco
Old Bridge
Sudley
Middle Schools
Principal
July 6 - July 24 -- 7:45 a.m. - 11:15 a.m.
Jodi Puhlick
Benton
Todd Yoho
Marsteller
Kathleen Hybl
Woodbridge
High Schools
Principal
June 29 - Aug 7 -- 7:30 a.m. - 12:40 p.m.
Stonewall Jackson
Vaughn
Dorothy Rodgers
Melanie McClure
Christopher Knighting
Margaret MacGregor
Pamela Delgado
Kristen Depollo
Stacy Weatherspoon
Dawn Evans
Pamela Moody
Mark Boyd
Ivania Perez
Paula Williams
Chanel Evelyn
West Gate
Yorkshire
Middle Schools
Principal
Dates to be Determined by Individual Schools
Jehovanni Mitchell
Godwin
Rachel Pierce
New Dominion
Michelle Praul
Parkside
Jenita Boatwright
Stonewall
Kristen Williams
Woodbridge
Brandon Boles and
Cassandra Crawford
Two-Week Remediation
July 6 - 17 -- 7:30 a.m. - 12:40 p.m.
Potomac
Stacy Norwood
SACC SUMMER CAMPS
Elementary Schools
Buckland Mills Porter Traditional
Kerrydale
River Oaks
Mullen
Rosa Parks
Old Bridge
Westridge
Piney Branch
Put a hop into your mop!
3
ISSUE
7
SPRING
2015
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4
Recommendations
Preparing for Summer Restoration
This summer there will be 44 available days for custodians to complete the summer
cleaning restoration. In order to complete the summer cleaning restoration on time,
we recommended the following suggestions:
1. Recommend that the administrator and custodial manager look closely at leave requests during this period. If possible, schedule leave beginning the second week of August; most summer restoration at this
point should be complete.
2. Schools with SACC program. Speak with the principal to ask if they will give a building key to the
SACC supervisor to allow them to open the building for the SACC program allowing custodians more
productive time to perform summer cleaning.
3. Substitute custodians that are provided to work at the Central Summer Schools should begin their
assignments on the same day the summer school programs begin. See page three of newsletter for
complete list of central summer schools and their dates.
4. Reminder to administrators/custodial managers the importance of preventing accidents. Recommend
providing safety footwear for the custodians that will be working in the floor finish restoration process.
See page six of newsletter for ordering these low cost safety footwear.
5. Optimize all your time by avoiding gaps, no productive time, or long breaks. Lunch break is 30
minutes.
6. Ask your administrator to remind all staff and teachers to transport their personal items themselves.
7. In areas of the school that are occupied with summer activities, it is recommended that custodial staff
change their daily schedule to accommodate these activities, in order to utilize their shift.
8. Do not strip or apply floor finish to the rooms that are being used for summer school until after summer
school is over. Coordinate with the summer school principal for a list of rooms that will be used for
summer school. See page three of newsletter for complete list of summer school principals.
9. Each custodial manager must inform/train new and substitute custodians where they need to dispose all
liquids and how to properly clean custodial equipment. (Do not dispose any liquid or debris in storm
drains. Do not clean any custodial equipment outside the school building.)
10. Do not impede egress to exit doors during summer restoration.
11. Reminder to all custodians that you are not allowed/authorized to bring any friend or relative to help
you in your custodial duties.
12. Reminder to all custodial personnel to wear your issued photo I.D. badge at all times while on PWCS
property. Also, ensure that the substitute custodians wear their time sensitive ID badges.
Questions or concerns: Contact any one of the Quality Assurance Specialists:
José Salmeron, 703.791.8360; Maria Ibarra, 703.791.8791; or Susan Pieper, 703.791.8047
Put a hop into your mop!
ISSUE
7
SPRING
2015
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5
Prince William County Schools - Office of Facilities Services
Recommended Checklist for Custodial Managers
Cleaning Restoration Program for Summer 2015

Check if your custodial equipment/machines are working correctly before summer restoration begins.

Carpet cleaning is not recommended during the summer. Spot cleaning is okay.

Must work together as a team.

Move /shake the pails of floor finish before beginning to use.

No floor finish on baseboards.

No floor finish on rubber ramps.

No floor finish on steps and bathrooms where the floor has ceramic floor tile.

Do not use gas/electric powered pressure washers to clean walls and furniture.

No water hoses used inside buildings.

Do not leave stripper solution on floor for extended period of time. (Never leave a wet floor when you are going
to take a break.)

Apply proper number of coats of floor finish on floors to protect the tile for longer time period. Five (5) coats are
recommended in classrooms & six (6) or more in cafeterias and heavy traffic areas.

Keep floor finish clean while in use.

Use a clean or new wet mop or clean pads on floor finish applicator to apply the floor finish.

Apply floor finish smoothly, without streaking, using the appropriate wet mop. (Recommend using a fiber rayon
wet mop.)

Don’t use stripper solution to restore Fritz or Terrazzo tile (neutral cleaning only).

When restoring/removing the old floor finish in trailers/modular trailers, this must be done with special care
because if too much water or stripper solution is used, it may cause tiles to separate from the sub floor.

Don’t apply floor finish on door transition strips.

Make a quick inspection of tile floors before applying floor finish: remove pieces of tape, staples, pieces of mop
strings, small debris, hairs, etc.

Use clean rags with appropriate cleaner to clean tops of student desks, furniture, etc. (Don’t use paper towels to
clean furniture).

It is recommended sectioning no more than a 500 square foot area with stripper solution at a time (leave the solution to work for 12 to 15 minutes before using the utility machine to strip the floor). See vendor recommendations.

Recommend using Stripping Traction Shoes or Strap on Soles for shoes to improve safety & efficiency while
stripping floors. See page six of newsletter for ordering information.
Put a hop into your mop!
ISSUE
7
SPRING
2015
PAGE
Mopping or Stripping Floors ?
Safety Footwear Can Reduce the Risk of Slipping
Custodians are encouraged to wear footwear that provide additional traction and helps prevent
slips and falls while stripping or mopping floors. Having the security of additional shoe traction affords
the opportunity to work more quickly and with confidence. PA W S Traction Stripping Shoes are designed to reduce the slips and falls associated with stripping floors. There are three different designs to
suit each use and budget. Please consider purchasing safety footwear to aid you in your workplace.
For ordering information contact: Treds and Paws Footwear, Advantage Products Corporation,
phone # 513.489.2283 or visit: http://www.treds.com/products/category/paws-stripping-shoes/.
PAWS Super-Stripper Traction Strap-on Soles—Best Traction—
$12.50
Excellent super-stripper traction for floor strippers. Use while stripping or
mopping floors. Pulls on and off easily. Rinse and reuse.
One Size Fits All
PAWS Vinyl Stripping Shoes—$12.50
Heavy duty vinyl shoe cover protects your shoes while the aggressive pad
helps prevent slips and falls.
Sizes available: Large and Extra-Large
PAWS RED Stripping Shoes—Great Durability—$20.00
Spaghetti-loop material has thousands of contact points for excellent traction while stripping or mopping floors. Does not have the same “scuff”
power as the PAWS Black, but offers great durability.
One Size Fits All
It is highly recommended to purchase these safety footwear products while performing
summer restoration projects at your school especially during the floor refinishing process.
Put a hop into your mop!
6
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Custodians Working Hard During Last Year’s
2014 Summer Restoration at
Forest Park High School
The staff, students, and their parents were so impressed at how
beautiful the school looked in September.
Job well done!
Mirna Solano
Maria Rios
Questions or concerns about
summer cleaning restoration?
Contact one of our Quality
Assurance Specialists:
José Salmeron - 703.791.8360
Maria Ibarra - 703.791.8791
Susan Pieper - 703.791.8047
Claudia Gallo
Employee Identification Badges
Just a friendly reminder, per PWCS Regulation 501.06-1, Employee Identification, all full-time, parttime, and ROP (Retirement Opportunity Program) employees, are required to wear the photo identification badge you where issued at all times while working. All temporary staff is required to wear an appropriately issued date-sensitive, identification badge while working in a School Division facility. If you
have lost your identification badge, contact your appropriate manager who shall then notify the Office of
Risk Management and Security Services to issue a replacement badge.
Put a hop into your mop!
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2015
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Tips from the Custodial Equipment Repair Shop
Changing Floor Pads
What is wrong with this floor pad?
EVERYTHING!
The floor pad depicted on the left was discovered at one
of our elementary schools on a 20-inch auto floor scrubber. What’s
wrong with this picture? The pad had been on the machine for
approximately six months. Pads should be checked weekly for wear
and tear. On average, most pads are replaced weekly and are available from the PWCS Supply Services Warehouse. Worn pads will
cause damage to the equipment and does not effectively clean or
polish the floors correctly, and in some cases can cause damage to
the floors. Please ensure your staff performs weekly inspections on
all your custodial equipment.
Daily Inspection of Your
Electrical Equipment
One of our custodial equipment technicians was on site at an
elementary school performing a vacuum repair and discovered the utility
buffer shown on the right. What’s wrong with this picture? The electrical
cord was purposely cut which could have led to an electrocution had the
utility buffer been plugged into an outlet without the custodial staff noticing
the cord assembly. It was unclear how and why this cord was cut, but most
importantly, it is crucial that all equipment be inspected for any tears or
damage to the electrical cords prior to plugging them into an outlet.
Fortunately, a serious accident was prevented in this case.
Be aware of dangers
lurking on your
equipment.
If any of your custodial equipment needs servicing, generate a work
order in SchoolDude. If you have any questions or concerns you would
like to discuss regarding your custodial equipment, please contact
Charles Kendall, Custodial Equipment Crew Chief, at 703.791.7219 or
email at [email protected]
Put a hop into your mop!
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2015
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Join Us at the April 6 Health, Wellness & Benefits Fair
to Kick Off Open Enrollment Season
To kickoff the PWCS upcoming open enrollment season from April 15–May 15, Benefits and Retirement
Services will hold the annual Health, Wellness, and Benefits Fair on April 6, from 11 a.m. - 5 p.m. in the
atrium of the Kelly Leadership Center. Representatives from our various benefits vendors and exhibitors will
provide health and wellness information, health screenings, demonstrations, and activities. We hope you can
make it.
Need Aerial Lift Training
or Recertification?
Safety Specialists in Risk Management and Security Services will
be providing Aerial Lift training and recertification at the April 6
Health, Wellness & Benefits Fair in the atr ium of the Kelly
Leadership Center (KLC).
Class times are: 10 a.m., 11:30 a.m., 1:30 p.m., and 3 p.m.
No reservation is needed.
Just wear proper attire, such as: non-skid footwear, pants, and no
loose-fitting jewelry.
Aerial Lift Training at Last Years
Health, Wellness & Benefits Fair
Recertification is required every three years.
The New Safety Data Sheets - SDS
During this Spring and Summer, Prince William County Schools
Office of Risk Management & Security Services will be distributing the NEW Safety Data Sheet posters. These posters will
replace the Material Safety Data Sheet (MSDS) posters currently
at your school or facility.
Should you have any questions or concerns, contact one of the
Safety Specialists in the Office of Risk Management & Security
Services:
Jim Honeycutt, Safety Specialist II
703.791.8330
or
Rosie Clark, Safety Specialist I
703.791.8919
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Seasonal Safety Topic
Blood Borne Pathogens
What are blood borne pathogens? Blood borne pathogens are infectious microorganisms in human blood that can cause disease in humans. These pathogens
include, but are not limited to, hepatitis B (HBV), hepatitis C (HCV) and the
PROTECT & PREVENT
human immunodeficiency virus (HIV). Cuts from needle sticks, contaminated
sharp objects such as broken glass and scalpels can potentially cause exposure.
Contact with mucous membranes (from the eye, nose, or mouth) or broken skin
with contaminated blood can also be a source of contamination. Toilet seats, water
fountains, and items of personal contact can be potential carriers of pathogenic
bacteria. As a reminder, any bodily fluids can contain blood borne pathogens such
as urine, fecal matter, and vomit. Always address bodily fluids as a blood borne pathogen clean up.
How do you protect yourself? Using appropriate personal protective equipment can greatly reduce the risk
of exposure. First and foremost, protect yourself from contact by using rubber gloves. The use of safety glasses
and face masks when cleaning contaminated areas such as rest rooms can prevent contracting an infection.
What do you do if you are potentially exposed? If you are stuck by a needle or get blood or other potentially
infectious materials in your eyes, nose, mouth, or on broken skin, immediately flood the exposed area with
water and clean any wound with soap and water or a skin disinfectant if available. Report this immediately to
your supervisor and seek immediate medical attention.
Information provided by Occupational Safety and Health Administration (OSHA). For additional information,
visit their website at: https://www.osha.gov/SLTC/bloodbornepathogens.
It is with great sadness to have learned of the passing of two of the finest
Prince William County Schools custodial employees.
Edward Dunn, Custodial Manager at Marshall Elementary
Sandra Reid, Recently Retired Custodial Manager from Springwooods Elementary
Their contributions and dedication to the students and staff of
Prince William County Schools will never be forgotten.
Please keep Edward Dunn’s family and Sandra Reid’s family in your thoughts and prayers.
Put a hop into your mop!
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Regulation Corner
For Classified Personnel
500 Series
Classified personnel are encouraged to review the following PWCS Regulations. All regulations can be
found on the web at pwcs.edu. Links are provided for the following regulations:








Regulation 503.02-1 “Code of Conduct”
Regulation 507.01-1 Sexual Harassment Involving Employees
Regulation 508.02-1 Procedures for Adjusting Grievances For Administrative and
Classified Employees
Regulation 526-1 Overtime and Compensatory Time Provisions
Regulation 552.01-1 Probationary Period
Regulation 561.01-2 Children of Staff in School Division Buildings
Regulation 561.05-1 Complaints Against Employees Other Than
Discrimination or Grievances
Regulation 563-1 Workweek
Staff Contacts
Kelly Rice, Administrative Coordinator
Christine Honeycutt, Secretary, 703.791.7220
Jennifer Morrow, Custodian Substitute Specialist, 703.791.8361
Quality Assurance Team
Maria Ibarra, 703.791.8791
Susan Pieper, 703.791.8047
José Salmeron, 703.791.8360
Custodial Field Crew
Mitchell Archer, Crew Chief
703.791.7841
We are on the web
www.pwcs.edu
Put a hop into your mop!
Custodial Equipment Repair
Charles Kendall, Crew Chief
703.791.7219
Ronnie Presley
David Cogar
11
School Board
Mr. Milton C. Johns
Chairman At-Large
Mr. Gil Trenum
Vice Chairman
Brentsville District
Mrs. Lisa E. Bell
Neabsco District
Ms. Loree Y. Williams
Woodbridge District
Mrs. Betty D. Covington
Potomac District
Mrs. Alyson A. Satterwhite
Gainesville District
Mrs. Lillie G. Jessie
Occoquan District
Dr. Michael I. Otaigbe
Coles District
Superintendent of Schools
Dr. Steven L. Walts
Superintendent’s Staff
Ms. Rae E. Darlington
Deputy Superintendent
Mr. William G. Bixby
Associate Superintendent for Middle Schools
Mr. David S. Cline
Associate Superintendent for Finance and Support Services
Mr. R. Todd Erickson
Associate Superintendent for Central Elementary Schools
Mrs. Rita Everett Goss
Associate Superintendent for Eastern Elementary Schools
Mrs. Jarcelynn M. Hart
Associate Superintendent for Western Elementary Schools
Mr. Timothy L. Healey
Associate Superintendent for Student Learning and Accountability
Mr. Keith A. Imon
Associate Superintendent for Communications and Technology Services
Mr. Keith J. Johnson
Associate Superintendent for Human Resources
Mr. Michael A. Mulgrew
Associate Superintendent for High Schools
Prince William County Public Schools (PWCS) does not discriminate in employment or in its educational programs and activities against qualified individuals on the basis of race, color,
religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, veteran status, or disability. PWCS provides equal access to the Boy Scouts and other
designated youth groups. The following individual(s) will handle inquiries regarding nondiscrimination policies, including Section 504 and Title IX:
Associate Superintendent for Human Resources ∙ Prince William County Public Schools ∙ P.O. Box 389 ∙ Manassas, VA 20108
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