HANDMADE // NON PROFIT Exhibitor Application

HANDMADE // NON PROFIT
Exhibitor Application
May 4th & 5th / NTC Promenade / 10a-5p
Kidsfest San Diego is San Diego’s largest hands on, creative festival for
kids and their families.
It is a weekend long event filled with simple,
organic, creative play for kids. We are excited that you are an interested
exhibitor. Please take the time to fill out this form in its entirety…the
more details the better. As we would like to accept each and every exhibitor,
we must stay true to our event brand in order to create the best experience
for our attendees. We place a strong emphasis on the tent set up as well as
the free activity.
We are different from an expo, trade show, or fair.
This is not a “show up with a tablecloth and ask for email addresses” kind of
show.
We want parents to walk away inspired by your company and kids
excited about your activity…or vice versa.
Application deadline: April 5, 2013
Early-Bird special: If your Application is turned in by December 1, 2013 you will receive
$50 discount off of your application fee.
Are you filling out the correct exhibitor application?
Handmade: This application and fee is structured for a small business that creates handmade
products. If you make table forts, child hair ties, bubble wands, etc., with your own two hands and a
have business license, then the Handmade Application for you! Fee: $ 295*
Non-profit: If you are a registered non-profit with a non-profit tax- ID number, then Non-Profit
Application is the application for you. Fee: $ 295*
Small Business: if you do not create products with your own two hands, but you would love to get
your small business involved, then Small Business Application is for you. Small businesses only have
one location and are privately owned.
Fee: $495
Corporate Business: This application and fee is structured for the businesses with more than one
location and/or corporately owned. If you have a great company and you would love to share it
with our attendees, then the Corporate Application is for you.
Fee: $ 595
*PLEASE NOTE: HANDMADE//NON-PROFIT BOOTHS DO NOT INCLUDE A 10X10 CANOPY. HANDMADE//NON PROFTIS WILL BE SET UP IN ONE
LARGE TENT {MARKET PLACE STYLE} WITH A 10X10 SPACE THAT INCLUDES A TABLE AND 2 CHAIRS. IF YOU ARE INTERETESTED IN YOUR OWN
10X10 CANOPY SPACE, PLEASE CONTACT US FOR MORE DETAILS.
CONTACT INFORMATION
Company Name: ________________________________________________________________________
Company Name for Signage: ____________________________________________________________
Name & Title of Contact: _________________________________________________________________
Mailing Address: _________________________________________________________________________
Phone: _______________ Cell: __________________Email: __________________ Fax: _______________
Facebook page: _________________________________________________________________________
Twitter: @_________________________ Federal ID, Non-Profit # or SS: __________________________
EVENT PARTICIPATION INFORMATION
Please describe your company and what you will be promoting at KidsFest San Diego.
__________________________________________________________________________________________
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Please list any items to be sold during KidsFest San Diego and the price point.
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KidsFest San Diego is a special event designed to foster the imagination of young children.
We are NOT a trade show, expo or fair. Although trade shows, expos and fairs can be good;
our goal is to be a unique event that inspires creativity. Therefore we will only be accepting
those who fit our mission best. Your activity plays an important role in the decision making
process. Each booth is required to have an interactive, free activity that engages children
ages 2-10 years old. Please describe your booth activity in detail below. Keep in mind that
KidsFest San Diego reserves the right to accept only those exhibitors that incorporate
activities deemed suitable for this event. Please see the Activity List included as a guide for
your activity.
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_____________________________________________________________________________
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Please include any special instructions or needs for your booth.
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HANDMADE// NON PROFIT BOOTH INFORMATION
Includes:
• 8’ banquet table
• Two chairs
• One waste basket
• One top-hanging sign
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Two exhibitor badges
Four event tickets
Link on KidsFest website
Application Deadline: April 5, 2013 (no personal checks after April 5, 2013)
Set-up information and additional event details will be emailed in mid April. (Note:
Booth placement may not yet be available at this time.)
Booths are placed on a first-come, first-served basis & at the discretion of KidsFest
San Diego.
***PLEASE NOTE: HANDMADE//NON PROFIT BOOTHS DO NOT COME WITH A 10X10 CANOPY.
HANDMADE// NON PROFTIS WILL BE SET UP IN ONE LARGE TENT (MARKET PLACE STYLE) WITH A
10X10 SPACE FOR YOUR TABLE AND CHAIRS. IF YOU ARE INTERETESTED IN YOUR OWN 10X10
CANOPY SPACE, PLEASE CONTACT US FOR FURTHER DETAILS.
EXHIBITOR INFORMATION
Fee:
•
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Early Bird Special (Complete Application Submitted by Dec 1st, 2013): $245
Standard Booth: $295
Deposit:
A $100 deposit check is due at the submission of your application. This deposit will only be
accepted as a check. The check will not be cashed unless you incur fees or damages as
listed below. If fees have been incurred, then we will notify you with an itemized list before
the check is cashed. If fees or damages are not incurred then we will return the check to
you. Please read our Terms and Conditions for a better understanding of our fees.
Fees:
• Late application fee (if accepted): $50
• Late personal check // returned check
fee: $35
• Early Closure of Tent Space Fee: $50$100
• No activity at booth: $100 (additional
costs may incur)
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Soliciting/Distributing Penalty: $100
(possible expulsion from event)
Failure to clean tent/table space: $50100 (includes disposal of all trash can in
proper receptacle)
Insurance:
Exhibitors are required to carry insurance coverage and present a copy of their Certificate of
Insurance with their application. The certificate of insurance from your insurance carrier
should indicate that your participation at this event is covered under that policy and naming
the underlined below as additional insured:
The Exhibitor hereby indemnifies KidsFest San Diego, The Venues of NTC Promenade and the
City of San Diego and KidsFest San Diego agents, employees and offices against and agrees
to defend and hold them harmless from any and all liability, loss, expense, damage, claims,
injuries and causes of action arising out of or resulting from or in connection with the
Exhibitor’s work or activities.
REFUND CANCELLATION POLICY
Cancellations received in writing by MARCH 8, 2013 will entitle exhibitor to a 50% refund. No
refunds will be issued after MARCH 8, 2013.
PAYMENT
____ Check enclosed
____ Visa
____ MasterCard
____ American Express
(payable to Kidsfest San Diego)
Card No. ____________________________________________________ Exp. Date ________________
Security code __________________________ TOTAL amount to be charged $ _________________
Billing Address: ___________________________________________________________________________
Authorized Signature _____________________________________________________________________
APPLICATION CHECKLIST
_____ EXHIBITOR APPLICATION FORM
_____ PAYMENT INFORMATION FOR BOOTH FEE
_____ SECURITY DEPOSIT CHECK OF $100
_____ SIGNED COPY OF THE KIDSFEST TERMS AND CONDITIONS
_____ CERTIFICATE OF INSURANCE.
_____ COPY OF SELLERS PERMIT [if applicable]
(Applications received after April 5th, 2013 will receive a late fee of $50.00. Incomplete
applications will not be accepted)
RETURN APPLICATION via Email or Mail
KIDSFEST San Diego
10981 San Diego Mission Rd. Ste 250
San Diego, CA 92108
Email: [email protected]
NOTE: you should receive a confirmation email that Kidsfest San
Diego has received your application within one week of sending it.
If you have not received a confirmation, please feel free to
contact us.
ACKNOWLEDGEMENT OF TERMS
I hereby warrant and confirm that the above information is, to the best of my knowledge,
true and correct, and further certify that I have read all of the information provided in this
application and agree with the Terms & Conditions provided. It is agreed and understood
that the completion of this application shall not be binding either to the proposed exhibitor
or to KidsFest San Diego, until accepted in writing by KidsFest San Diego.
Submission of this application, and the payment of fees, does not guarantee a space.
Kidsfest San Diego will review the applications and notify you of your acceptance. If you are
not chosen your payment and deposit check will be returned.
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SIGNATURE
TITLE
DATE
For more information, please contact us at:
[email protected]
For office use only:
Account: _______________________
Date Received: _________________
Application Complete:
Note: ___________________________
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