EDGAR COUNTY HIGHWAY DEPARTMENT NOTICE OF LETTING Sealed bids will be received at the Edgar County Highway Department, 12637 E. 950 th Rd., Paris, IL 61944, for the following surplus inventory until 10:00 a.m. Tuesday, March 24, 2015 and at that time be publicly opened and read. Item 1. 2010 Chevrolet Impala. 105,823 Miles, four door, automatic Item 2. 2000 Dodge Ram 1500 pickup. 79,743 Miles, 4x4, automatic Item 3. 2013 Ford F150XL pickup. 13,987 miles, 2WD automatic Minimum bid $3,000.00 Minimum bid $1,750.00 Minimum bid $15,500.00 Bidding Terms & Conditions can be obtained at the Edgar County Highway Department (217)4654139 or online at www.edgarcountyhighway.org. The inspection period for these items shall be open from 7:00 a.m. to 3:30 p.m. Monday through Friday, excluding holidays, beginning March 9, 2015 up to the time of bid opening at the Highway Department. If you have any questions or comments regarding this bid process or for additional information, please contact Operations Manager, Mr. Dirk Mohon at (217)465-4139. The Edgar County Road and Bridge Committee reserves the right to accept or reject any and all bids and waive technicalities. The Edgar County Engineer will notify the Person, Firm or Corporation of the Award. BY ORDER OF: Aaron M. Lawson, P.E. County Engineer EDGAR COUNTY HIGHWAY DEPARTMENT SALE OF USED EQUIPMENT (All bids must be submitted on this form) March 24, 2015 at 10:00 A.M. BID AMOUNT ITEM 1: 2010 Chevrolet Impala. NAME: COMPANY (if applicable): ADDRESS: PHONE: SIGNED: EMAIL: DATE: EDGAR COUNTY HIGHWAY DEPARTMENT SALE OF USED EQUIPMENT (All bids must be submitted on this form) March 24, 2015 at 10:00 A.M. BID AMOUNT ITEM 2: 2000 Dodge Ram 1500 pickup. NAME: COMPANY (if applicable): ADDRESS: PHONE: SIGNED: EMAIL: DATE: EDGAR COUNTY HIGHWAY DEPARTMENT SALE OF USED EQUIPMENT (All bids must be submitted on this form) March 24, 2015 at 10:00 A.M. BID AMOUNT ITEM 3: 2013 Ford F150XL pickup. NAME: COMPANY (if applicable): ADDRESS: PHONE: SIGNED: EMAIL: DATE: EDGAR COUNTY HIGHWAY DEPARTMENT BIDDING TERMS AND CONDITION FOR SALE OR USED EQUIPMENT A. TERMS OF SALE: The following terms shall be adhered to without exception: 1. Condition of Vehicles & Equipment: Edgar County Highway Department shall offer the vehicles and equipment for sale on an “As Is” condition basis. No warranty or guarantee or vehicle or equipment condition will b e offered and no additional repair work will be performed. 2. Special Equipment: Any special equipment (loader and bucket, etc.) offered for sale with a vehicle must be sold with that particular vehicle. The County will not remove any special equipment for any reason, nor will the County offer for sale any additional equipment that is not originally offered with the vehicle. Each item is sold as a complete unit. There will be no bids accepted for individual units within an item. 3. Minimum Bid Price: A minimum bid price has been established for each sale item and is stated on the attached description sheets. In cases where the minimum bid is not received, the Edgar County Board may elect to take the next highest bid. The minimum bid price includes any special equipment offered with the item. 4. Payment for Items Purchased: The Edgar County Highway Department will notify each successful bidder of the items purchased, and will request payment of the items purchased. The purchaser will be required to make full payment within ten (10) days of notification. Payment for the purchased item is to be submitted in the form of cash, a check drawn on a Edgar County Highway Department. 5. Release of Items: upon receipt of the purchase amount due, Edgar County Highway Department will issue a receipt and release the item and title (if applicable). 6. Removal of Items: Removal of purchased items from the facility of the Edgar County Highway Department is the sole responsibility of the purchaser. B. INSPECTION OF SALE ITEMS: The items may be inspected prior to bidding at the Edgar County Highway Department, 12637 E. 950th Rd. Paris, IL 61944. Inspection times and procedures shall be as follows: The inspection period shall be from 7:00 a.m. through 3:30 p.m. Monday through Friday, excluding holidays. Inspection of items will include starting and operating the sale items at the inspection location only. Under no circumstances may any of the vehicles be operated outside of Edgar County Highway Department property during inspection. C. BIDDING INSTRUCTION: Bidding shall be performed by a sealed bid process. In cases where the minimum bid is not received, the Edgar County Road & Bridge Committee may elect to take the next highest bid. All bids must be submitted in compliance with the following: 1. Due Date: All bids are due no later than date and time noted in the notice of letting publication, at the Edgar County Highway Department, 12637 E. 950 th Rd. Paris, IL 61944. Any bid received after this time will not be considered. The Edgar County Highway Department does not prescribe the method for transmitting bids and cannot be responsible for the late arrival of any bid for any reason. 2. Bid Submission: Bids are to be sealed in an envelope marked “Equipment Sale” with the date & time of the bid letting. Bids may only be submitted on the forms obtained from the Highway Department and must be completed stating all required information. D. TIE BIDS: In the case of a tie bid, those bidders shall be given the opportunity to raise their bids in the form of an open auction conducted by the County Engineer or his designated representative. E. REJECTION OF BIDS: The Edgar County Road & Bridge Committee reserves the right to accept or reject any and all bids and to waive technicalities. F. ADDITIONAL INFORMATION: Should you have any additional questions or comments regarding this bid process or the equipment sale program, please contact Operations Manager, Mr. Dirk Mohon, (217) 465-4139.
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