Microsoft Publisher Guide 13a How to start Microsoft Publisher 2010

Microsoft Publisher Guide
How to start Microsoft Publisher 2010
1. Click on the
Start button.
2. Click on
3. Click on
4. Click
Microsoft Publisher Guide
Using MS Publisher 2010
Microsoft Publisher 2010 allows you to create, print, and distribute professional-quality
publications, sales and marketing materials (e.g. posters and flyers). The user interface has been
updated from the 2007 version, providing new printing options, new picture placement and
manipulation tools, building blocks of content and fine typography options such as true small caps,
ligatures and stylistic alternates. Publisher 2010 is designed to provide enhanced desktop
publishing options for users and to enable them to easily create a publication.
After launching MS Publisher 2010, Backstage view is displayed:
Various templates
Here, you are able to choose from a number of templates in order to begin constructing your
publication. Explore the many options available to you as MS Publisher allows you to create
professional documents for different purposes.
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Microsoft Publisher Guide
The Ribbon
Various tabs on the ribbon
The user interface for Publisher 2010 has changed so that menus and toolbars are displayed via
the ribbon. This enables users to quickly find the commands that are needed to complete a task.
Commands are organized in logical groups that are collected together under tabs. However all
tabs and groups on the ribbon are fully customizable. You can therefore group your favourite
commands on a personalised ribbon tab.
Your Publication
pane – use
this area to
switch between
the various
pages of your
Important: The blue
box border around
the preview page
represents the
maximum printable
area. Anything you
place outside this
box will be cut off
when you print.
The preview of
your chosen
template – use
this workspace
to construct
your publication
by inserting
various objects
and designs
from the
commands on
the ribbon.
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Microsoft Publisher Guide
Inserting objects, text and illustrations
Use the Home tab if you want to insert text, pictures, tables or various shapes. The Draw Text
Box tool is used to insert a box into your document, into which you can type words.
You can also use the commands on the Insert tab to add text or other objects to your document.
Contextual Tabs
Typography commands group
When you insert a text box into your document, two new tabs appear. These are known as
contextual tabs as they only appear when you insert text or other objects into your document.
These tabs contain groups of commands relevant to these objects.
For example providing you have selected a font that enables the Typography group of commands
to be used (e.g. Calibri, Gabriola), you are able to transform ordinary text into fine typography. It is
not currently possible to use this group of commands with all existing fonts.
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Microsoft Publisher Guide
Building Blocks group
Business information gallery in Text group
On the Insert tab users are able to access the Building Blocks group of commands. Building
Blocks are reusable pieces of content such as business information, headings, calendars,
borders, and advertisements that are stored in galleries. These tools can help to increase your
productivity. It is possible to create and save your own building blocks, categorize, write a
description, and tag them with keywords to make them easy to find. These custom building
blocks can be a combination of graphics, text, and even other building blocks.
All of the building block galleries are found in the Building Blocks group on the Insert tab, except
the Business Information gallery which is located in the Text group.
The galleries available:
1. Page Parts: a collection of pre-formatted structural elements for your publication (e.g.
headings, sidebars, and stories).
2. Calendars: a collection of pre-formatted monthly calendars (You can choose any dates).
3. Borders & Accents: a collection of graphic elements for adding borders, frames and
4. Advertisements: a collection of pre-formatted advertisement elements, including coupons.
5. Business Information: a collection of Business Information sets.
Creating your own building block:
1. First you will need to create an element or group of elements that you want to be able to
reuse, such as an image or a border.
2. Right-click in the element and select Save as Building Block.
3. In the Create New Building Block dialog box, enter the information about the building
Title / Description (optional).
Gallery (the location in the galleries where you want to save the building block).
Show in Gallery (this checkbox determines if the building block will be available in
the gallery. If unchecked this building block will not appear in the gallery).
Category (select one of the gallery categories or type in a new category name).
Keywords (enter your own keywords to make searching for building block easier).
4. Click OK to save your building block.
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Microsoft Publisher Guide
Working with images
Adjust picture
Picture Styles gallery
When you insert an image into your publication, the Picture Tools tab
appears on the ribbon with an array of useful tools.
Crop tool
(another contextual tab)
For example, you can use the Crop tool to remove part of your image. You can also apply a
picture style to the image from the Picture Styles gallery section on the ribbon, which gives you
options for your picture’s shape, border, and captions. When you hover over one of the gallery
options the selected pictures will preview the style.
Additionally, you are able to modify and enhance your image by using commands in the Adjust
group where you can alter the brightness, contrast, colour and quality of the image.
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Microsoft Publisher Guide
Printing your publication
The Print command is now located under the File tab on the ribbon in Backstage view:
Print button
Printer section – choose the printer that you want
to print from.
Preview pane
Print Settings
Go to the File tab, and select Print.
You can enter the number of copies to print in Copies of print job box.
Select the correct printer name in the Printer section.
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Microsoft Publisher Guide
4. In the Settings section, do the following:
Ensure the correct page range is selected.
Select the format or paper size (A4/A3/etc).
Set whether to print on one side of the sheet
of paper or print double-sided - which edge
to use in flipping the paper (long edge or
short edge)
Select if you want to print colour or
5. Check the print preview in the preview pane on the right.
Pleae note: Any changes you make to the settings will be displayed in the preview pane and
reflected in the actual printout after clicking the Print button.
6. Click the Print button when you are ready to print.
Please note: “In Office Publisher, page size refers to a working area of your publication.
Paper, or sheet, size is the size of the paper that you use for printing. A sheet of paper may
contain multiple pages, and a large page may be imposed across multiple sheets.”
Some of the controls are dependent on other settings. For example the colour control will
only be available if you have selected a colour printer to print from. Similarly, the front/back
transparency slider will only be available if you choose to print on both sides of the paper.
For further information and support contact:
Tel: 020 7815 6678
Email: [email protected]
Visit: 1 South, Learning Resources Centre.
Produced by LLR 14/01/2014
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